The order of acceptance to work. Form and sample of filling out form T-1

A hiring order is drawn up by an organization when it hires a new employee. There are standard order forms - form T-1 and T-1a. The first is convenient to use when hiring one employee, the second when hiring several employees.

In this article we offer both orders T-1 and T-1a. As an example, we filled out an employment order using the T-1 form; the completed sample can be downloaded below.

employment order

The order is filled out based on the employee’s application, a sample of which can be downloaded here, as well as an employment contract concluded at the initial stage of employment.

It is not necessary to use standard forms; you can develop your own order form, not forgetting to include all the necessary details typical for administrative documents.

As a rule, a representative of the personnel service is responsible for filling out the order form, as well as formalizing the hiring of an employee.

Normative base

Resolution of the State Statistics Committee of the Russian Federation dated 01/05/2004 N 1 “On approval of unified forms of primary accounting documentation for accounting of labor and its payment”
Order of the Ministry of Culture of Russia dated 08/25/2010 N 558 “On approval of the “List of standard management archival documents generated in the process of activities of government bodies, local governments and organizations, indicating storage periods"

The order must be prepared, signed and brought to the attention of the employee against signature within three days from the date on which he began to perform his duties. In fact, the execution of this document represents the transfer of information from the employment contract into the fields of the unified T-1 form. Let's look at how to fill out an employment order (sample 2020) step by step.

Document structure

The invoice can be roughly divided into two parts.

1. First - commodity, - includes information
   • about the sender and recipient of the goods,

   volume,

2. name, etc. options.

This part of the document is the basis for the decommissioning of cargo from the sender's warehouse and at the same time for its receipt by the recipient.

3. Second part - transport. It contains information
   • directly about transportation,

   information about the carrier company and the specific driver,

4. car make,
5. travel time and mileage,
6. product, etc.

The cost of transportation is also indicated here.

How to issue an order for employment

Step 1. Fill out the header

We enter the name of the organization and the eight-digit OKPO code. Please note that we are considering a job order (example) for a fictitious organization, so when filling out your primary documents you will have to enter your own codes.

Step 2. Enter the employee’s personal data

Write down your full name. employee in the genitive case, as well as other information (name of department, position, conditions and nature of work, salary, duration of probation, etc.). It doesn’t matter whether you are making an order for the chief accountant, general director or a simple mechanic, the filling procedure will be the same. All information is recorded exclusively in the wording specified in the employment contract.

Step 3. Assign a number and sign with the manager

Each organization has its own document registration system: some automatically register in electronic programs, others do it manually on paper. Regardless of the registration method, we recommend that you adhere to the following rules:

• details of employment orders and details of employment contracts must be the same, this will avoid confusion and unnecessary bureaucracy. In addition, this does not contradict current legislation;
• After assigning the necessary details, we sign the order (hiring) with the head of the organization.

Step 4. Introduce the employee

The employee must be familiarized with the document confirming the start of his employment with this employer within the first three calendar days. That is, if he began performing his official duties on Friday and has the next two days off, he must be introduced on Friday.

Step 5. File and register

We file the original with the employee’s note about familiarization in the nomenclature folder. We enter information about the document details into the employment order log. Below you can download the entire completed order for the appointment of a chief accountant in 2020 at Pion LLC.

Sample of a completed employment order form

Responsibility for late delivery

For violations of the procedure for submitting a statistical report of Form 1-T, which may be expressed in lateness, failure to provide information or provision of false information on the form, a fine is imposed under Article 13.19 of the Code of Administrative Offences.

The punishment for the organization will range from 20 to 150 thousand rubles, depending on the type of violation and the number of similar precedents. An additional fine may be imposed on an official in the amount of 10 to 50 thousand rubles.

Remember that Rosstat expects reports even from those companies that did not operate in the reporting year and did not have any indicators for the report. They must submit a blank report or send an information letter to Rosstat.

Registration of an order for employment in a journal

The employer is obliged to organize the recording of these documents. For this purpose, the employer, by its local regulations, can appoint a responsible employee for maintaining this journal. It can be:

• personnel officer;
• accountant;
• Office Manager;
• any other person at the employer’s discretion, but, as a rule, from among those responsible for documenting the hiring and dismissal of employees.

The journal form must include the following required fields:

• date of publication of the normative act;
• his number;
• registration date.

An inventory is sometimes used as a journal, which can be placed in the nomenclature folder for storing regulations on the hiring of employees, and the presence of the fields indicated above is mandatory.

With the beginning of a new calendar year, numbering in the journal must be started anew, and existing information cannot be deleted; it must be stored for 75 years, in accordance with subparagraph “b” of paragraph 258 of the List approved by Order of the Ministry of Culture dated August 25, 2010 No. 558. These deadlines must be maintained. , even if you made an order to hire part-time work at 0.5 rates.

Storing orders

All documentation relating to personnel is compiled into files according to storage periods: five years and seventy-five years. The order for the enrollment of an employee is included in the personnel documents and is stored at the enterprise for seventy-five years in one copy.

Within the case, all orders are formed according to serial numbers and dates of issue of the order. If a completed case contains a large number of pages, then such cases are divided into volumes.

You can find out what an act of performed services under a service agreement is and download a sample of its completion here.

Examples of orders

Before you start looking at the examples, please note once again that the employment order form can be executed either on a unified form (T-1) or in free form using the organization’s letterhead. The main and main thing regarding this document can be expressed in four points:

• actual availability;
• written form;
• compliance with the wording in the employment contract;
• employee's notes on familiarization.

Example of an order for temporary work

When applying for a temporary job, the order must fill in a field indicating the end of the employment contract, and also indicate in the line “Conditions of employment” that this work activity is temporary for the employee.

Order for employment under a fixed-term employment contract, sample

Order for hiring 2021 individual entrepreneur

It differs from a regular order in the absence of an OKPO code and the name of a structural unit. This work is usually temporary.

Example of an order for hiring an individual entrepreneur

Order for employment with a probationary period

The absence or presence of a test is indicated in the employment contract by agreement of the parties. Information about the probationary period must be indicated in the employment order.

Order for employment with a probationary period, sample

Order for employment at 0.5 rate

Such employment is possible with internal or external part-time work. In this case, the size of the 0.5 rate is not indicated in the order itself; only the size of the salary is indicated, the maximum limit of which cannot exceed half of the corresponding rate according to the staffing table.

Example of an order for hiring a part-time job

Order for hiring a part-time worker

In principle, it is no different from the previous example, in which we saw a sample order for employment at 0.5 rates. Here, as an option, you can consider the example of replacing a temporarily absent employee (on parental leave). In this case, the end of employment field is not filled in, because the main employee can leave at any time.

Example of an order for hiring a temporary part-time worker

It should be noted that part-time workers, both external and internal, are not necessarily accepted on a part-time basis. You cannot accept a job at a higher rate: for example, you cannot make a sample order for employment at 1.5 rates. In the case of part-time workers, you can start with 0.5 and then go down.

Order for employment at 0.25 rate, example

The difference between these two orders is in the salary figures that are set for the employee upon hiring.

Order on hiring a convicted person

When hiring a convicted person, in addition to the main package of documents, an order to appear for work is provided, which is issued by the penal inspection. At the same time, a fixed-term employment contract cannot be concluded with a convicted person (there are no grounds in the Labor Code of the Russian Federation).

An example of an order to hire a convicted person

In the hiring order, we do not indicate that the employee is convicted.

Order for hiring a driver

As a rule, they are accepted into garages or motor transport departments.

Example of an order for hiring a driver

Sample order for hiring the same driver for the main job at 0.5 rate

Order for employment by transfer

If an employee is transferred from one legal entity to another, the hiring order will be in the T-1 form (the previous employer will issue a document on dismissal, and the new employer will issue a document on hiring).

If the transfer is internal, an order is issued in form T-5.

Example of an order for employment by transfer, form T-5

Employment order, sample form for admission to another organization

Order for hiring a director

When employing employees, the order for their employment is signed by the employer. When hiring a general director, the order is signed by the chairman of the meeting of the company's owners, even if the director is chosen from among the owners. If the general director is the sole owner, he himself signs an order for employment, but as the sole founder of this company.

Example of an order for hiring a director

If the founders have decided and the new director is not against it in principle, then they can make a decision and issue an order for 0.5 rates, a sample of which is below.

Order on hiring a minor

A nuance of this order may be the circumstance that in the case of employment of a minor under the age of 14, it is not the employee himself who must be familiarized with the employment order, but one of his parents. When employing minors over the age of 14, they sign the documents themselves.

Example of an order for hiring a minor

At the same time, when hiring minors, one must remember about the prohibitions and restrictions for this category of workers, which are established by Chapter 42 of the Labor Code of the Russian Federation. In addition, Article 94 of the Labor Code of the Russian Federation establishes that the duration of daily work for this category of employees is strictly regulated. For example, a worker aged 14 to 15 years cannot work more than 4 hours a day. Therefore, when concluding a TD, the parties can agree and issue an order for employment at 0.5 rates, a sample of which you can see below.

Order for hiring an accountant

Standard document on admission to the staff in the T-1 form.

Example of an order for hiring an accountant

Order for hiring a chief accountant

Order for employment on industrial practice

Industrial practice can be formalized by a civil law or employment contract. In the second case, the student is accepted for a vacant position.

Example of an order for hiring a student

Pay attention to the sample employment order for 2020, which is presented above. The employee is not presented as a student, he is accepted as an ordinary citizen.

Order on hiring a foreign citizen

When applying for employment, foreign citizens must provide additional documents and information compared to citizens of the Russian Federation. In addition, the employer must notify the Russian Ministry of Internal Affairs in the field of migration about the admission of foreign citizens.

Read more: Form of notification and procedure for submitting notification of hiring a migrant

At the same time, the form of an order for hiring a foreign citizen is no different from the form of a document for hiring a citizen of the Russian Federation. Let's consider the order for hiring a Ukrainian, sample 2021.

An example of an order for hiring a foreigner

Who submits the 1-T report and when?

Statistical form 1-T for 2021 was approved by Rosstat order No. 412 dated July 24, 2020.
Officials have determined who submits the T-1 report to statistics - all legal entities must do this, except for small businesses that did not submit the P-4 form in 2021. Enterprises of all forms of ownership must submit this report, provided that they are included in the sample for the reporting period. Check whether your company is included in the sample on the official website of Rosstat. To do this, you must enter the OKPO, INN or OGRN of the organization. This is an annual report: respondents submit information for the past year by January 30 of the following year. For 2021, reporting must be done by 01/31/2021. After this date, statistical authorities will begin to apply sanctions to latecomers.

If an organization has separate divisions (branches), then 1-T is filled out and submitted both separately for each of these divisions and for the entire organization as a whole. It is important to understand that in this case, by a separate division, officials understand any territorially separate division of an organization, at or from the location of which economic activities are carried out at equipped stationary workplaces. Whether such a unit is registered as separate or not does not matter. The report should be submitted to the territorial statistical authorities at the location of each of them.

In addition, bankrupt organizations in respect of which bankruptcy proceedings have already been opened are not exempt from the obligation to submit a report. The legislation allows not to submit this form only after the complete liquidation of such a legal entity.

ConsultantPlus experts discussed how to fill out form 1-T “Information on the number and wages of employees,” starting with the report for 2021. Use these instructions for free.

Extract from the employment order

An extract is available upon request and contains the requested information. An extract is made in order to protect personal and confidential data of employees and the employer. An extract may also be provided due to a significant volume of the requested document.

Example of an extract from an employment order

Completed sample employment order

Employment order form (form T-1)

Sample application for employment

How to check reporting data

To check whether Form 1-T is filled out correctly in statistics, use Rosstat control ratios. They are shown in the table: