By dedicating himself entirely to the work he loves, a company employee has the right to count on reciprocal respect from his employer. Anyone who has exceeded their personal plan of duties or worked overtime has the right to receive compensation for this wasted time and labor resources.
How to negotiate with your boss and avoid problems in taking an extra day off? How to write an application for half a day off correctly so that the document takes into account the overtime?
How to write it
They can only be released on the following grounds:
- for previously worked days;
- at the expense of the required leave provided to the citizen every year;
- without maintaining wages.
The structure does not have a prescribed template, but the document should include the following points:
- FULL NAME. the leading person in the dative case, in whose name it is compiled, his position;
- information about the worker: full name, position;
- name of the paper with a small letter;
- if it is issued as an account for previously worked hours, then the wording “I ask you to provide a day off (indicate the date) for previously worked hours (and also indicate the date);
- the request to take it at the expense of vacation days is written with the wording “I ask for a day off (date) at the expense of paid vacation”;
- the request to take at your own expense contains the wording “I request you to provide a day without pay on (specify date) for the reason (specify reason)”;
- employee signature on the right, number on the left.
Most often it is prepared in advance, but in case of unforeseen circumstances it can be issued on the same day when a day off is required. The main condition here is the signature of the immediate supervisor. Here's a sample:
Time off at your own expense: sample application
In order to receive a day at your own expense, you must submit an application. This rule should not be neglected even if the employee and the employer agree among themselves that time off will not be issued by order. A written statement will protect both the employee (if the employer decides to count him absenteeism) and the employer (if an accident occurs with the employee at this time).
If an employee wants not to go to work on any day, but at the same time not to use the days of his paid rest, then he can apply for a day off at his own expense. This application must be endorsed by the employer and in this case the employee’s absence will not be considered absenteeism.
Application for half a day
The document containing the employee’s request to have half a working day at his disposal does not have an established template, because it is not provided for by law. But in enterprises it is practiced to present it; it is compiled in free form.
The paper must include information about the manager of the organization and information about the employee making up it. The text should indicate the date, time for which time off is taken, the reason, and grounds for providing free time. The grounds may be previously worked hours, time on account of established vacation, without maintaining pay for service for family reasons or other circumstances. It is imperative to indicate the date of compilation and confirm the writing with the signature of the employee.
How to get time off: sample and application form
In the event that an employee wishes to write a statement for family reasons on account of previously worked days, a document must be submitted to the manager for signature. Without writing a sample application, it is impossible to legally take time off, since a day off will be considered absenteeism.
Time off for family reasons can be taken out in cases provided for by the Labor Code of the Russian Federation. Persons who have continuous work experience at their main place of work for more than 6 months can take a few days or a couple of hours off for family reasons in order to receive time off.
We ask for a week off
Drawing up a document requesting additional days of rest for a week does not imply a standard. When compiling, information about the manager and the applicant’s data are indicated. Next, indicate from what date to what date time off is required, indicating a valid reason for an additional week off. If requested by management, copies of documents confirming the need for a week's leave must be submitted along with the application.
The grounds for provision may be the accumulated number of additional hours previously worked, provision on account of legal leave or without pay. Next, you should put the date of compilation and signature.
After registration, you must submit it for signature by the manager. Only after the approval of the manager and the issuance of an appropriate order, an employee can use additional days off.
Are you here
That is, the personnel officer must check whether the employee has previously used this part of the annual leave and whether he still has rest days left. Only in this case will it be possible to accept this application from the employee. In order not to violate the law, you need to pay for this vacation three days before the person leaves for vacation. The document must indicate its name. Below is a record, for example: “I ask you to provide me with a day of rest for the time previously worked on the weekend.” The date when the employee was brought to work and the requested date of rest must be present here.
Please note => VAT benefits in catering establishments of the Republic of Belarus
Application for leave
If it is necessary to supplement the allotted vacation with days off, you should fill out an application requesting time off from the last day of vacation until the moment when the employee can return to work. The grounds for this may be days worked in advance or days off without pay.
The document is drawn up indicating the data of the manager, the applicant, including full name. and the position of both parties. The reasons for providing additional days, signature, and date of registration are indicated.
Providing time off is possible only with the consent of the manager, by signing the documents as such.
Primary Menu
If there are no other options, then you can use the application for time off at your own expense. The correct formulation from the point of view of legislation would be “an application for leave at one’s own expense”, that is, the word time off is still missing here. Our article “application for leave at your own expense” describes in sufficient detail all the features of an application for leave at your own expense, and also provides files for downloading in various formats.
We consider a situation where the employee already has overtime days. But you can’t just not go to work. Some companies use the concept of an “oral” agreement, that is, an employee works one day and then takes a day off, but there are no records or information, i.e. the person seemed not to be overworked, and as if he was not absent. This situation is quite acceptable and cannot be said to be bad. However, if there are a lot of employees, then it is not possible to keep track of everyone, much less remember who overtimed and when. Therefore, we will consider another option - with a statement (see below).
Asking for time off for the wedding
The provision of additional free days in connection with marriage is provided for by the Labor Code of the Russian Federation. When an employee submits an application in connection with a wedding, the employer does not have the right to refuse, and is obliged to provide the employee with leave of up to 5 days without pay.
When drawing up a document, as in any other cases, you should write down your full name. manager and applicant details. It is necessary to indicate the reason for the provision and the exact period of absence of the employee. It must be signed and dated.
To confirm the future marriage procedure, management may require additional documents.
Rules for granting time off
You must submit an application for time off.
It should be noted that both minor employees and pregnant women and mothers whose children are currently under three years old cannot be involved in work outside of normal working hours. The remaining categories may be subject to additional workload, such as:
- working more than the established hourly rate per day;
- working on a holiday or day off;
- fulfilling not only one’s own, but also other people’s responsibilities (substituting for a sick colleague).
There are several types of time off that the employer is required to provide in accordance with the provisions of the labor code. These are days off on the occasion of a wedding, the birth of a child or the death of close relatives. Time off is also due if the employee has undergone a blood donation procedure.
In total, the period of leave cannot last more than five days. Otherwise, this will negatively affect your work experience, and the employer may even offer to go on leave without pay. Therefore, employees most often take short days off to cover previously worked time.
Some enterprises also practice providing time off in advance. That is, the employee goes on his short-term paid vacation, however, he undertakes to work overtime at the first request. The law does not stipulate such a procedure for providing time off, so the employer can do this only in the conditions of a trusting relationship with his subordinates.
Time off must be documented on paper and approved not only by superiors, but also by the immediate supervisor.
The application must be submitted three days before the desired day off so that the order is actually issued.
It is not often in organizations that such statements are not carried out through the personnel department - this is done, again, through a verbal agreement with the employee.
Article 113 of the Labor Code of the Russian Federation states that work on weekends and holidays can be permitted only in exceptional cases and with the written consent of the employee. The employer must also issue an order under his signature justifying the need to work on a day off.
What should be included in the application structure
Like any other document at work, an application for time off must begin with a header that indicates the position and initials of the boss, the name of the company, as well as the position and initials of the employee. After the word “statement” comes the text itself.
The author must indicate how many hours and on what day he will need to leave, and then indicate on what day and at what time he worked overtime or went on a holiday or weekend. Having substantiated the request, the employee signs and indicates the current date. Then he checks with his immediate supervisor.
from the sales manager
Please provide me with time from 09:00 to 13:00 on 06/20/2017 in connection with the previously worked time from 18:00 to 22:00 on 02/25/2017.
If a half-day leave is given in advance, then the text of the application will look like this:
“Please provide me with time from 09:00 to 13:00 on 06/20/2017. I undertake to work from 17:00 to 21:00 on 09/01/2017.”
If the employee fails to fulfill his obligations under this document, his time off will be considered absenteeism, which will entail appropriate penalties up to and including dismissal.
If an employee needs half a day to resolve issues related to the birth of a child, a funeral or a wedding, then there is no need to indicate the dates of previously worked time.
Even if a team has a trusting relationship between all its members, a statement regarding any fact of absence of an employee from the workplace must be drawn up.
Otherwise, if an employee on undocumented leave somehow gets into an accident and causes damage to his health, formally this will be considered a work-related injury, and then problems will arise not only for him, but for all bosses.
Time off and compensation for irregular working hours
Do not confuse the provision of time off for overtime hours worked with irregular working hours.
| Read more about irregular working hours in our article. |
A separate article of the Labor Code, No. 101, is devoted to a special mode of work. The main difference is that periodic involvement in work is determined by the position itself, which is included in a special List. In this case, the employee is not given the right to choose between days off and monetary compensation.
Time off according to the Labor Code of the Russian Federation
The legislation of the Russian Federation, in particular the Labor Code (LC RF), does not contain the concept of “time off”. This term can, rather, be classified as colloquial, which in a broad sense means the absence of an employee from the workplace, which is subject to work or has already been worked. Despite the fact that the term “time off” is not found in legislative and regulatory acts, the Labor Code of the Russian Federation discloses a similar concept in Art. 153, which implies that, at the employee’s will, he may be given time to rest on another working day, instead of an already worked day off.
The concept of “time off” also means a day of rest “on account” of the annual leave, or leave without pay for 1 day.
Art. 106-107 of the Labor Code of the Russian Federation contain information that vacation is one of the types of rest time, expressed in days or hours, when the employee is completely relieved of his work duties.
According to Art. 128 of the Labor Code of the Russian Federation, for family reasons and other compelling reasons, an employee, by his personal written expression of will, may be granted leave without pay for a period of time determined by mutual agreement between the boss and the employee.
Credit manager
An employer may grant a day off if the employee’s application has been formally processed. You need to ask in advance how to correctly write a request for a day off, and how to clarify the reasons why in this case there may be a need to ask for time off. There is no clear answer as to how many days in advance a request is written. You can write prematurely about study leave, for study and session, for a family holiday or for a wedding and other events. For example, those who study at a technical school know in advance that they must be absent from September to some date. And to go to the hospital or visit a doctor, you don’t have to write a statement in advance, because no one knows in advance what will happen to his well-being, and that he will need time off.
