How to register an online cash register with the tax office in 2020: step-by-step instructions

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Tax registration of an online cash register with the Federal Tax Service is a mandatory operation, non-compliance with which entails administrative fines. By law, all entrepreneurs are required to switch to using modern cash register equipment included in the cash register register and register it with the tax service. This can be done either in person by visiting the Federal Tax Service or via the Internet. Read about all the features of registering an online cash register for tax purposes in our article.

Key points of switching to an online checkout

According to the current version of the law “On the use of cash register equipment when making cash payments and (or) payments using electronic means of payment” dated May 22, 2003 No. 54-FZ, now (with some exceptions) only online cash registers should be used. Such cash registers transmit the necessary information to the tax authority via the Internet online.

If you decide to purchase new cash register equipment, check whether it is included in the official register of cash register machines approved for use in accordance with the new legislation. This register is available on the tax service website.

On the Tax Service website you can also clarify whether a certain cash register model is subject to modernization.

After you decide on the equipment itself, you need to start registering a new or upgraded cash register. You will also need to select a fiscal data operator (FDO), who is entrusted with the function of transferring data from the online cash register to the tax authority. The list of OFD is also available on the Federal Tax Service website.

Re-registration of a cash register

Without replacing FN

In what case is it necessary to re-register a cash register, leaving the previous fiscal drive? If the data specified in the registration card received from the tax authorities after completion of fiscalization has changed. For example, the OFD, the address of the cash register owner, etc. have changed.

The essence of re-registration is to ensure that the cash register and the card issued by the tax authorities contain the same up-to-date information. In this case, the registration number of the cash register remains the same.

Important detail: you can re-register (change parameters) without replacing the fiscal drive no more than 12 times. This should be stated in the technical passport of the FN. As a rule, all cash desks store information about the number of completed and remaining re-registrations. You can find out the numbers using reports (each cash register model has its own).

To re-register, you need to send an application through your personal account on the Federal Tax Service website. In it, indicate the changed parameters and put an electronic signature. Then wait until the tax authorities send a new registration card.

ATTENTION

There are two parameters, if changed, re-registration of the cash register without replacing the FN is impossible. This is the TIN of the equipment user and the registration number of the cash register itself. The fiscal drive provides a one-time recording of this data in its memory. Therefore, if the specified information has changed, you need to close the FN, and, if necessary, re-register the cash register (see “Re-registration of a fiscal drive, one cash register when combining modes, error when registering a cash register: the Federal Tax Service answered questions about the use of cash register systems”).

What documents are needed to register an online cash register?

To register an online cash register, you need to send an application to the tax authorities. According to Law 54-FZ, the application for registration of a cash register must contain the following details:

user name (full name of the organization or full last name, first name, patronymic (if any) of an individual entrepreneur);
TIN;
address and location of installation of the cash register;
serial number and model of the cash register;
serial number and model of the fiscal drive.

Depending on the planned direction of use of the online cash register, additional data is entered into the application, for example, if online payments will be made, then the website address must be indicated in the “Address” line. The corresponding lines are filled in:

when used as part of an automatic device;
when used by a paying agent;
when making payments on the Internet;
during peddling and delivery sales;
when used only for printing strict reporting forms.

The application form is given in Appendix No. 1 to the Order of the Federal Tax Service of the Russian Federation dated May 29, 2017 No. ММВ-7-20 / [email protected] (as amended on September 7, 2018).

And one more thing: before contacting the tax authority with an application to register an online cash register, you need to decide on the OFD, since its data is also entered into it.

The application form completed on paper is submitted to the tax office. You can register an online cash register at any tax office, not only at the one where the organization itself is registered.

In addition to the application, the inspection will require the presentation of originals of the certificate of state registration of a legal entity or entrepreneur (OGRN or OGRNIP), certificate of registration with the tax authority (TIN), documents for a cash register, a seal (if the organization has not refused to use it), and also not do not forget to issue a power of attorney for the representative of the organization performing the registration procedure.

How to deregister an online cash register with the Federal Tax Service

In some situations, deregistration of online cash registers with the Federal Tax Service is required. To do this, you must submit application No. 1110062 to the tax office and have a number of reasons established by law:

Damage beyond repair,
The cash register is sold and/or transferred to another taxpayer,
Due to loss or theft,
Upon termination or change of activity.

The application is reviewed within 5 business days, after which information about deregistration in the online tax office will be displayed in your personal account.

Note!

In some cases, the Federal Tax Service may deregister the cash register on its own if the following conditions are met:

The requirements of 54-FZ are not met,
FN is used upon expiration,
There is a record of termination of activity in the Unified State Register of Legal Entities and/or ERIP.

Read also: “How to deregister a cash register with the tax authorities”

Requirements for the cash register

The online cash register must have the following characteristics:

presence of a unique serial code on the case;
the ability to connect to the Internet and transfer data online;
availability of a printing device for FD and a cell for installing a fiscal storage device.

In addition, the new type of cash registers are able to add a QR code and a link to check the authenticity of the receipt.

Registration of the OFD of the cash register with the tax office is possible either through a personal account on the official portal of the Federal Tax Service, or by a personal visit. If an entrepreneur decides to send documents over the Internet, he first needs to obtain a CEP (qualified electronic signature). Only this type of signature gives the right to perform such operations in a “remote” format.

Results

At this time, only online checkouts can be used.
In order to launch a new online cash register, you need to register it. Registration through a taxpayer’s personal account is a convenient and quick way to register. If you encounter difficulties when registering a cash register, you can contact fiscal data operators or the central service center - they will easily solve your problems. You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

Online registration with the tax office

Registering a cash register includes several stages. First, on the Federal Tax Service website, a company representative or the individual entrepreneur directly fills out an application and signs (CEP). If he does not have a qualified signature, one will have to be ordered. After this, the tax office checks the information entered in the application, checking it with the register of legal entities and entrepreneurs. In addition, the inspectorate is studying the register of cash registers and fiscal media (FN). After checking, the cash register equipment is assigned a registration number.

Then fiscalization is carried out. The following are entered into the device: the assigned number, information about the FD operator, and the owner of the device. This can be done either by the entrepreneur himself or by special organizations. The latter option is more convenient because it allows you to protect yourself from errors and a possible change of the fiscal drive. Next, you need to check the parameters to clarify how correctly the FN works. At the final stage, the tax office issues a cash register registration card. The document must have an electronic signature from the Federal Tax Service.

Let's look at each step in more detail.

Standard application submission

Despite the fact that today many people prefer to submit applications online, you can always make an application in writing, indicating basic information about the organization, information about the drive and cash register.

You can submit your application in person or send it by mail. In addition, registration of a cash register on behalf of a representative is permitted.

The date of acceptance of the application is not considered the day of sending, but the moment the letter with the application is received by the tax office. It is important to remember that you can use the cash register legally only after registration, and not after sending an application that has not yet been reviewed by the tax authorities. This is classified as a violation and carries penalties.

If an entrepreneur unknowingly begins to use a cash register without registration, he must independently report this fact to the tax authorities and correct the violation before a penalty is imposed.

It is not recommended to refuse registration or violate the procedure for using cash registers, since this will attract the attention of tax authorities, and their employees can carry out on-site inspections at retail outlets without warning the entrepreneur about this.

Submitting an application through 1-OFD

On the OFD.ru website you need to register a personal account and then find “Application to the Federal Tax Service”. Below you can see a basic list of cash registers that are subject to mandatory registration.

Figure 1: Checking current hardware

The devices that the user enters are displayed here. There is also a status field that shows the status of the application. You can submit multiple hardware activation requests at once and track them. The applicant will need:

cash register information: serial number;
location;
purposes of application;
entrepreneur contacts.

After this, the “Registration Report” operation is performed at the checkout using:

INN OFD: 7841465198;
server: gate.ofd.ru;
port: 4000.

To complete registration, indicate the data of the fiscal document, the time of receipt, and the fiscal attribute from the completed report. During this time, the following inscription remains in the field for registered cash registers: “The cash register is not ready for operation.” After payment for services, it will be available for use. To pay, you must go to the “Accounts” tab.

Contacting the Federal Tax Service online

You can register a cash register on the website of the Federal Tax Service of the Russian Federation. It is important to remember that this requires making an electronic signature by contacting one of the departments of the Ministry of Telecom and Mass Communications that is accredited to carry out such activities.

After registering online, the user has a personal account. There you need to find the “Accounting for cash register equipment” tab.

Figure 2: Creating an application for equipment registration

By clicking “Register cash register”, you can see a menu of several items. There is an option called “Fill in application parameters manually.”

After entering the data, they put an electronic signature, indicating the registrar number and information about the drive.

Figure 3: Submitting an application

A field will appear in the general list with the status “KKT registration number assigned.” At the same time, the cash desk will print a receipt, which will display a report on the registration procedure. Similar information will appear in the OFD with which the agreement was previously concluded.

The data from the report is entered into your Personal Account in the “Cash Accounting” section. You need to find the device that is being registered and click on its number. Next, the “Complete registration” button will appear. The date and time of receipt of the report, fiscal indicator and document number are entered there. After this, clicking “Sign and send” will redirect the application to the Federal Tax Service, and the status will change to “FN registration report is expected.”

After the check, the tax authority sends a card as a certificate of the completed procedure. At the same time, the status in your personal account will change - “KKT registered”.

Today, the procedure for activating a fiscal registrar takes little time, and a convenient system on the resources of the Federal Tax Service and OFD allows almost any entrepreneur to easily submit an application and use the cash register legally.

Where to look for the fiscal document number

The fiscal document number is contained in the registration report (in the check). This is nothing more than the serial number of the check. When fiscalization is completed, it must be indicated in your personal account on the Federal Tax Service website in the “Report on CCP registration” window (see table).

Table

How to fill out the “Cash register registration report” window on the Federal Tax Service website when completing the fiscalization of the cash register

Report line	What to indicate
Fiscal sign	10 numbers that are indicated on the receipt “PD” or “FPD”
Date and time of receipt of the fiscal sign	Date and time stamped on the check
Fiscal document number	The serial number of a fiscal document (check), which is often designated “FD” or “FD№” or “FDN”. The registration report usually has a serial number of 1.

Submit an application for registering a cash register online

General rules for preparing documents for cash transactions

Cash transactions are carried out by a cashier or other employee, to whom the head of the organization or entrepreneur assigns the duties of a cashier. The cashier must familiarize himself with his official rights and responsibilities by signature. If an organization or individual entrepreneur has several cashiers, a senior cashier is appointed. If necessary, the head of the organization or individual entrepreneur can also conduct cash transactions.

NOTE! The cashier is the financially responsible person with whom the corresponding agreement is signed.

All cash documents, including the cash book, can be prepared in paper or electronic form. Documents on paper are drawn up by hand or on a computer and signed by authorized persons. Electronic documents are drawn up using technical means to ensure their protection from unauthorized access, distortion and loss of information. They are signed with electronic signatures in accordance with the requirements of the Law “On Electronic Signatures” dated 04/06/2011 No. 63-FZ.

Cash documents are signed by the chief accountant or accountant (in their absence, by the manager), as well as by the cashier. If the document is electronic, then it is signed with an electronic signature (EDS). The Ministry of Finance believes that when preparing primary accounting documents it is possible to use a simple electronic signature (letter dated July 17, 2017 No. 03-03-06/1/45323). The cashier is provided with a seal (stamp) containing the details confirming the cash transaction, as well as sample signatures of persons authorized to sign cash documents. The cashier is obliged to compare signatures with samples only if the document is not drawn up in electronic form with an electronic signature. In the case of conducting cash transactions and drawing up cash documents by the manager, sample signatures of persons authorized to sign cash documents are not drawn up.

If there is a senior cashier, transactions for the transfer of cash between the senior cashier and cashiers during the working day are reflected by the senior cashier in the book of accounting for received and issued cash.

How to maintain cash documents. Document flow at online cash registers

The entry into force of the new version of Law 54-FZ on the use of online cash registers has significantly reduced the volume of document flow. The new cash register equipment transmits all the necessary information to the tax authorities online, so there is no need to maintain traditional unified forms of documents for accounting settlements using cash register systems.

Thus, there is no longer any obligation to fill out KM forms, because the data that is usually entered into KM forms will already be transferred online to the tax authority by an online machine. This means there is no need to duplicate information. This is clarified by the letter of the Ministry of Finance of Russia dated “On the application of the Resolution of the State Statistics Committee of Russia dated December 25, 1998 No. 132 “On approval of unified forms of primary accounting documentation for recording trade operations”” dated September 16, 2016 No. 03-01-15/54413. For example, this applies to keeping a journal for the cashier-operator (form KM-4), which does not need to be filled out when making payments using online cash registers.

At the same time, the organization has the right to independently decide what documents it needs for online checkout. If you continue to fill out the standardized document forms provided for settlements using cash register systems, this will not be a violation.

Cash documents for online cash registers, such as a cash receipt order, must be issued in the same order. When making cash payments using cash register equipment, a cash receipt order is filled out at the end of the day for the total amount of revenue.

Accounting for the organization's main cash register must be maintained as before. As before, we write out all incoming cash orders, outgoing cash orders, and maintain a cash book.

Read the article “Procedure for conducting cash transactions in 2021” to find out what documents to keep when using an online cash register to record an organization’s cash transactions.

CCT as the main tool

If the cash register is registered as OS, then the costs include all the actual expenses of the organization (excluding VAT) for the purchase of the device:

cost of CCP, FN and OFD activation code;
delivery and installation costs;
cost of commissioning services.

CCP can be classified as fixed assets if the following conditions are met:

not intended for further resale;
will be used for at least 12 months;
economic benefit (income) from the use of CCP.
the cost of all equipment is over 40,000 rubles.

CCT accepted for accounting as fixed assets is reflected in account 08 “Investments in non-current assets”. The generated initial cost of fixed assets put into operation is written off to the debit of accounts 01 “Fixed Assets”. In this case, the cost of the equipment is repaid through depreciation.

Registering cash registers with the Federal Tax Service: available methods

So, if you purchased an online cash register and chose the OFD, you need to start the process with the tax office. You can do this in several ways:

Appear in person at the tax office and submit documents to register the online device through an inspector. By the way, the documentation can be sent by registered mail with notification or transferred through a representative whose authority is notarized.
Remotely (via the Internet) - the taxpayer will only need to register for an account on the official website of the Federal Tax Service.

If you do not plan to involve specialists, it is best to register the online cash register yourself via the Internet. The entire process of registering a cash register is carried out through a personal account (website nalog.ru). There is no need to print and collect documentation - the application is submitted electronically. In addition, you do not have to submit the cash register itself to the tax office - you only need to fill out the cash register data in the specified form.

CCP as an inventory

Cash register equipment costing up to 40,000 rubles per unit can be included in the inventory. In this case, the cash register is accepted for accounting in the amount of the organization’s actual costs (excluding VAT). Expenses include all costs directly related to the purchase of an online cash register. CCP is accounted for on account 10 “Materials”. When it is put into operation, the cost is debited to cost accounts (20 “Main production”, 26 “General expenses”, 44 “Sale expenses”). Moreover, in order to ensure the safety of these objects during operation, the organization must organize proper control over their movement. This can be conveniently accomplished through the use of an off-balance sheet account.

What to look for when choosing a cash register model

If management decides to replace cash register equipment, then it is necessary to consciously select models that will be as convenient as possible and meet the requirements of a particular organization. Important factors that may influence your choice:

“passability” is a parameter of the device, which is influenced by the number of operations performed (for example, a supermarket cash register requires high throughput, but for a company selling services, this parameter does not matter);
the maximum number of checks issued per day - each model has its own recommended norm, the factor is related to the characteristics of the organization’s activities;
check printing speed – depends on the required pace of customer service;
the ability to auto-cut a receipt – important for high traffic and printing speeds, but practically unimportant when the machine’s load is low;
cash register connection port – for some models, the port connector does not fit all computers; it is better to choose cash registers equipped with a USB port and cord;
mobility or stationary – sometimes mobile models are very practical when you need, for example, to go to an important customer to conclude a deal, while it is more convenient to have a stationary model in the office in case another client arrives;
availability of the model from the supplier - all other things being equal, it is better to choose a more affordable model, the delivery of which will not have to wait long.

How to write off cash register?

There is no need to store an unusable or old cash register (a storage period of 5 years is established only for fiscal drives). You cannot throw the CCP in the trash. Cash register equipment belongs to production and consumption waste of hazard class 4, and it must be disposed of in a specialized company. The write-off of cash registers occurs based on the decision of the commission. The General Director creates a commission that draws up an act indicating the reasons for the write-off and data on its transfer for disposal. If the online cash register has a residual value, then it can be taken into account when calculating income tax on the date the manager approves the act of writing off the fixed assets.

How to register an online cash register yourself: fiscalization and registration

When the cash register receives a registration number, you can proceed to the fiscalization stage. At this stage, it is recommended to open all the data on the equipment and the notification about the assignment of a registration number in different windows. Further actions should proceed according to the following scheme:

Run the fiscalization utility, which is provided by the manufacturer of the financial statements. The cash register will be detected automatically when connected via USB to a computer; in other cases, you need to go to the connection settings, then click on the registration button.
It is important to check the time and date. If they match the time and date on your computer, you can move on to the next step; if they differ, synchronize them.
Next, you need to enter data on cash register equipment and information from the notification about the registration number. It is more convenient to copy them from the corresponding tabs to avoid mistakes.
The next step is to enter the OFD parameters.
After this, you need to specify the taxation system. You can select several items from the list at the same time.

Connection to OFD for 12 months
1 review
1 800 ₽
1800
https://online-kassa.ru/kupit/podklyuchenie-k-ofd-na-12-mesyatsev/
OrderMore detailsIn stock
Registration with the Federal Tax Service
1 review
1 500 ₽
1500
https://online-kassa.ru/kupit/registratsiya-v-fns/
OrderMore detailsIn stock
Electronic signature
10 reviews
2 900 ₽
2900
https://online-kassa.ru/kupit/elektronnaya-podpis/
OrderMore detailsIn stock

If there is an error in the entered data, you can return to the previous tabs to correct it. If all the information is filled out correctly, you need to click on the “Run” button. Then a report will be printed on the receipt tape. To complete the process, you need to go to your personal account, click on the appropriate button and fill out the report form using the information from the check.

The law provides for 24 hours for entering a fiscal indicator into your personal account after the fiscalization procedure. It is necessary to check that the date and time on the check match the same data on the form. After checking the data, click on the sign and send button.

Then in your personal account you can see the electronic card. We can say that the cash register is legalized, since the day the card is issued is considered the day the cash register is registered with the tax office. If necessary, the inspection also provides a paper equivalent of the card, and if it is lost, a duplicate.

The final step is to register the equipment in the OFD. In the operator’s personal account, you need to open the cash register tab and its connection point, and in the registration tab, fill out the fields using the information from the report. After saving the entered data, the user will receive a message that registration in the OFD has been completed.

We will register the cash register with the Federal Tax Service and connect it to the OFD without your participation!

Leave a request and receive a consultation within 5 minutes.

Fines

According to Law 54-FZ, fines for individual entrepreneurs in 2021 are provided for in the following cases:

If an entrepreneur who is obliged to register a cash register operates without using it. Then the fine can be up to half of the individual entrepreneur’s revenue, but not less than 10 thousand rubles.
If the client requested a check from the entrepreneur via SMS or email, but did not receive it. The fine can be 10 thousand rubles or more.
If the CCP does not meet the requirements of the law on any points. Then the fine will be 3 thousand rubles.
The first violation of the law may only result in a verbal warning. Next time, the tax inspectorate has the right to suspend the organization’s activities for 3 months, and the fine may increase to 30 thousand rubles.

But it is important to know that a fine for unregistered CCP can be avoided if the delay occurred due to the fault of the equipment supplier, as a result of which the entrepreneur was not able to start work. It is necessary to provide relevant documents, including an agreement with the supplier and confirmation of payment for cash register equipment.

You may be interested in: What fines are provided for individual entrepreneurs when working with a cash register?

Simplified procedure for cash management for small businesses

A simplified procedure for cash transactions has been established since June 1, 2014. According to it, individual entrepreneurs can refuse to issue a receipt and debit order, and also not maintain a cash book. The responsibilities of an individual entrepreneur are only the preparation of settlement and payroll statements when paying wages to individuals or other remuneration in cash.

In addition, individual entrepreneurs and small organizations with up to 100 employees and revenue of up to 400 million rubles per year may not comply with the cash balance limit. But if individual entrepreneurs and small organizations are comfortable maintaining cash documents, they have the right to do so.

Accounting for funds via online cash register

After switching to a new type of cash register, accounting has become somewhat simpler, since now the online cash register sends all data to the tax office, instead of their usual storage. Also, some of the primary documents (KM-1 - KM-9) were abolished; new documentation appeared, which is generated through the cash register:

Report on the opening and closing of the shift,
Report on closing the fiscal drive,
Registration and parameters change report,
Operator confirmation,
Cashier's check and correction check.

Organizations must still keep a book of cash transactions, draw up receipts and debit orders, and post revenue to the cash register.

According to 402-F3 “On Accounting”, the organization is obliged to store all documentation for 5 years. An employee in the position of a cashier or accountant may have access to funds, having previously concluded an agreement on financial liability.

Other changes include innovations in the processing of accepting funds for:

Cash and non-cash payments,
Returning goods
Costs for purchasing a cash register,
Putting the cash register into operation,
Paying debts
Adjustment of cost of sales,
Restoring the value of the markup,
Other operations.

All cash transactions are recorded in accounting with account 50. Receipt of funds (capitalization) is carried out by debit, expenditure of funds - by credit. In turn, each transaction performed must be entered into accounting on the basis of primary documents.

Need help registering an online cash register?

Don’t waste time, we will provide a free consultation and register your online cash register with the Federal Tax Service.

Responsibility for violations of registration of cash transactions

Violation of the procedure for working with cash and the procedure for conducting cash transactions in 2021 is punishable. Violations include failure to receive cash proceeds, failure to comply with the cash limit, settlements with counterparties in cash in excess of established norms, and failure to comply with the procedure for storing funds. For such offenses an administrative fine is provided under Article 15.1 of the Code of Administrative Offenses of the Russian Federation.

If cash discipline in 2021 does not meet the stated requirements, violators will be fined:

for officials - from 4,000 to 5,000 rubles;
for legal entities - from 40,000 to 50,000 rubles.

Order a cash register

Sources:

https://kontur.ru/articles/4692
https://nalog-nalog.ru/kkt_kkm_kassa/kakie_dokumenty_nuzhny_dlya_registracii_onlajnkassy/
https://credits.ru/publications/raznoe-o-finansakh/kak-zaregistrirovat-kassu-v-ofd-i-nalogovoy/
https://onlainkassy.ru/info/registraciya-fn-v-fns.html
https://nalog-nalog.ru/buhgalterskij_uchet/dokumenty_buhgalterskogo_ucheta/nyuansy_dokumentalnogo_oformleniya_kassovyh_operacij/
https://astral.ru/articles/ofd/11961/
https://www.B-Kontur.ru/enquiry/321
https://www.klerk.ru/buh/articles/495477/

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Advantages of registering a cash register through Multikas

Registering an online cash register is a responsible procedure. To avoid mistakes, experts recommend entrusting it to professionals. Multikas provides a full range of services for connecting an online cash register and adapting a business to legal requirements. The company's employees will register the device and the FN in the shortest possible time.

Advantages of registering a cash register using Multikas:
High level of service	Registration from 1 day	Low prices

Turnkey registration

Services and equipment in one place

Free consultations

The Multikas company will provide assistance in obtaining an electronic signature, connecting to the OFD and will provide comprehensive services for registering a cash register, saving the client’s time. The device will be fully ready for operation, according to current legislation, within 1 day after the application.

The company has registered cash registers for more than 1,000 organizations and individual entrepreneurs. Work is underway in all regions of the Russian Federation. Confirmation of quality services is numerous customer reviews.

Need help registering an online cash register?

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Connecting a cash register to your OFD personal account

After receiving the card, working on a cash register is already possible, but not yet legal, since the device is not yet configured to transmit OFD data. The agreement with the operator has already been concluded, but the cash register is not connected to the service. Let's look at how to do this using an example.

First, you need to open the retail equipment driver (at the cash register or PC) and enter the OFD data (host, port, company tax identification number) into the cash register. The next step is connecting the device to the personal account. This option is available in the "Cashier" section. To add a new model, you need to select the “Connect” item, fill in all the fields in the window that opens and confirm the operation with the OK button. If everything is done correctly, from this moment the cash register is ready for payments to customers.

What is needed to register a cash register in your personal account

Remote registration of the cash register is carried out through an account on the website www.nalog.ru. To send an application to the Federal Tax Service and enter into an agreement with the OFD, you will need a qualified electronic signature (CES) issued in the name of the individual entrepreneur or the head of the organization. The CEP can be obtained from any accredited certification center from the list approved by the Ministry of Telecom and Mass Communications.

Working with electronic signature is possible if you have a licensed crypto provider with the current version - he is directly involved in the generation of keys and is responsible for the encryption and secure transmission of certified data. In most cases, CryptoPro CSP and Rutoken EDS 2.0 software are used for these purposes. Also, the digital signature Browser plug-in must be installed on the desktop, which ensures correct operation of electronic signatures on web pages. The utility is available for free download on the developer's website.

Purchasing a fiscal drive

A fiscal drive (FS) is a memory chip that records information about each sale and transfers it to the cash register program for further transfer of the FDS. Thanks to this device, the tax office knows how much revenue went through the cash register and determines the amount of tax.

FNs are purchased separately or supplied complete with a cash register. The list of drives permitted for use is determined by the Federal Tax Service in accordance with Article 3 of Federal Law No. 54. The Federal Tax Service register is constantly updated, the current list can be found on the page.

The drive model must be purchased taking into account the validity period, the requirements for which are defined in clause 6 of Art. 4.1 Federal Law-54 and Government Decree No. 70 of January 25, 2017. The “life” of the drive depends on the format of the activity and the taxation regime.

Drives with a validity period of 36 months should be used by individual entrepreneurs and enterprises:

providing services;
on special modes: simplified tax system, UTII, PSN, unified agricultural tax.

Organizations on OSN have the right to work with any storage devices for a period of 13 months or more. The same preference is available to payment agents, as well as entrepreneurs and companies:

trading in excisable goods;
running a seasonal business;
using the cash register in offline mode.

To sell alcohol, it is advisable to buy a storage device for 15 months, but you should remember that it will last no more than 410 days (regardless of the chosen model).

Conclusion of an agreement with OFD

The fiscal data operator collects, stores and ensures the transfer of checks from the cash register to the tax service. Permission to process fiscal documents is issued by the Federal Tax Service. The current list of operators can be downloaded from its website. It presents the following (brand “Platform OFD”), “Kaluga Astral”, “SKB Kontur”, “Tensor”, “Dreamkas”, etc.

Transactions with OFD are concluded for different periods, depending on the specifics of trading: for a day, month, quarter, year, etc. The procedure is standard: the client registers a personal account on the website, sends an application, signs an agreement with an electronic signature and pays the invoice. After receiving the cash register registration card, the user needs to go to the operator’s website and connect the cash register to his personal account.

An agreement with the operator is not needed if the entrepreneur trades in an area remote from communication networks and uses the cash register in offline mode, but you will still have to register the device with the inspectorate.

1. Ask our specialist a question at the end of the article. 2. Get detailed advice and a full description of the nuances! 3. Or find a ready-made answer in the comments of our readers.

Method 2 – Register with the Federal Tax Service

If you plan to legalize the cash register by visiting the inspection office rather than online, you must collect a package of documentation that includes:

application form (form 1110061);
KKT passport;
passport of the fiscal drive;
a document confirming the authority of the person applying to the organization.

You can go through the procedure at any branch of the Federal Tax Service, regardless of the place of residence of the entrepreneur or the location of the LLC. As for the timing, it is carried out within 5 working days.

How to create a personal account for registering a cash register on the Federal Tax Service website

Remote registration is possible if you have a registered taxpayer account on the Federal Tax Service portal. In addition to registering a cash register, the service allows you to:

pay taxes and duties without visiting the inspection;
calculate the cost of a patent;
check counterparties;
check the correctness of filling out invoices.

On the main page of the nalog.ru website there are three tabs for different categories of taxpayers: private entrepreneurs, individuals and legal entities. The service can be accessed in three ways:

Using your login (TIN) and password (provided by the Federal Tax Service).
Through the portal gosuslugi.ru.
Using an electronic signature key.

Let’s consider the third option in more detail using the example of an individual entrepreneur’s personal account. The same procedure is provided for a legal entity account:

connect the ES key carrier to the computer;
following the instructions, check whether the PC meets the requirements for connecting to the service;
go to the IP personal account;
register by entering your email address and verification code from the picture.

At the final stage, you need to follow the activation link, which will be sent to the specified e-mail. From this moment on, the user has access to a full set of personal account options, including registering and checking cash registers on the Federal Tax Service website, but each time to log into the account you will have to connect a USB token to the PC.

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Who should accept online cash registers from 2017

It was possible to switch to new equipment on a voluntary basis back in 2016. But from the beginning of February 2021, it is no longer possible to re-register or register the old cash register.

Also, you cannot continue working simply by changing the ECLZ. In this regard, entrepreneurs and companies whose deadline for re-registering their existing devices has come up are required to deregister them and purchase a new online cash register.

Currently, taxpayers who are in the general or simplified regime are required to use the new type of devices - that is, those who need to take into account their income to calculate tax.

All those who have currently been exempted from recording revenue on the cash register - those who use UTII or who have purchased a patent - must begin to use it from July 2021 without fail.

Attention! Also, from March 31, 2021, the mandatory use of online cash registers was introduced for all persons selling beer and alcoholic beverages, regardless of the taxation system. This means that if UTII is applied and alcoholic beverages are sold, the cash register must be used. At the same time, the new device must also be able to work with the EGAIS system.

Common mistakes in registering cash registers

Entering incorrect data when filling out an application or fiscalization is fraught with various failures and errors in the operation of the online cash register. Let's look at the most common of them.

Mismatch between registration data and actual settings

This problem arises if the information specified on the tax authority’s website does not match the settings in the cash register itself. This information is not synchronized with each other in any way, so you need to independently check for any discrepancies. For example, if the payment address in the cash register does not match the one stated on the department’s website, the device will work, but in violation of Federal Law No. 54.

Incorrect OFD

This often happens when the owner of a cash register transfers service to another fiscal data operator. If you replace the OFD on the inspection website, but leave it unchanged in the cash register itself, it will function in violation of the law, and the entrepreneur risks receiving a fine.

The deadline for recording registration data in the Federal Fund has been violated

It is recommended to write down the CCP registration number in the FN immediately after it is assigned. The registration report must be sent to the Federal Tax Service within a day after receiving the KKM RN. If you violate this deadline, you will have to register again.

Cash register is not registered with the specified tax system

There may be several reasons for this problem, for example, the user updated the cash register program and forgot to change it in the SNO settings. The most common is that the mode declared during registration does not correspond to what is specified in the device settings. If, when you try to print a receipt, the error “The cash register is not registered with the specified tax system” appears on the screen, you should check that the same mode is selected in the device parameters, in the nalog.ru account and in the cash register program.

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