Electronic signature (EDS): what it is, what it is needed for and how to obtain it for individuals and legal entities

We'll tell you why you need an electronic signature for legal entities, what types it comes in, and how to obtain an electronic signature for an LLC.
Why do you need an electronic signature for legal entities? Each business process of an organization is accompanied by paperwork. Working with them can be made faster, easier and safer using an electronic digital signature (EDS). It will facilitate document flow and simplify interaction with government agencies. Thanks to it, the costs of processing and storing documents will be reduced, and the number of errors will also be reduced. Let's look at what an electronic signature is for an LLC, where to get it and how to use it.

What is an electronic signature

An electronic signature (ES), sometimes also called an electronic digital signature (EDS), is information in electronic form attached to an electronic document signed with its help. It allows you to identify the person who signed the electronic document, confirm the authorship of this document and give the signed file legal force.

Digital signatures vary in the degree of protection and can be used by individuals or legal entities for different purposes:

Electronic signatures are used when interacting with government service portals, such as State Services, State Procurement, Rosreestr and others. With their help, it is easy to make an appointment with government agencies, submit applications for paperwork, and pay fines and taxes.
Electronic signature is required when participating in electronic tenders and auctions for identification, certification of documents and signing of contracts.
The use of electronic signatures significantly simplifies the procedure for submitting reports to regulatory authorities, as it makes it possible to send documents signed with digital signature to the Federal Tax Service, Social Insurance Fund, Pension Fund of Russia or Rosstat remotely.
EDS is also indispensable in electronic document management both within a company and when exchanging information between counterparties.

Used to work on the following resources:

gosuslugi.ru Government services portal
mos.ru Portal of state and municipal services of the city of Moscow
pgu.mosreg.ru Portal of state and municipal services of the Moscow region
gu.spb.ru Portal of state and municipal services of St. Petersburg
gu.lenobl.ru Portal of state and municipal services of the Leningrad region

non-tariff.gov.ru Support portal for VTD participants (Ministry of Industry and Trade of Russia)
fstrf.ru Federal Tariff Service
torgi.gov.ru State portal for posting information about tenders
nica.ru Rosakcredagentstvo. Information system of state accreditation of educational activities (IS GA) -
passport.gisee.ru Portal of the Ministry of Energy
uslugi.gge.ru Portal of the Federal Autonomous Institution “Glavgosexpertiza of Russia”
roi.ru Portal “Russian Public Initiative”
nsso.ru AIS NSSO
gisee.ru GIS “Energy Efficiency”
fsa.gov.ru FSIS Rosakkreditatsiya
fgistp.economy.gov.ru FSIS TP
nalog.ru Portal of the Federal Tax Service
fedresurs.ru Unified Federal Register of Information on the Facts of Activities of Legal Entities (EFRSFYUL)
bankrot.fedresurs.ru Unified Federal Register of Bankruptcy Information (EFRSB)
fedsfm.ru Federal Service for Financial Monitoring
fsrar.ru Federal Service for Regulation of the Alcohol Market
fas.gov.ru Federal Antimonopoly Service
lk.fcsm.ru Bank of Russia Financial Markets Service
rosim.ru Rosimushchestvo
fips.ru Rospatent
mosvodokanal.ru Mosvodokanal
mosenergosbyt.ru Mosenergosbyt
“R2D2” SMEV (access to the portal for messaging is provided; a certificate is required to connect and register the IP in SMEV)
budget.gov.ru Unified portal of the budget system “Electronic Budget” Ministry of Finance of the Russian Federation
eais.rkn.gov.ru Unified register of prohibited information
reestr.minsvyaz.ru Unified register of Russian programs for electronic computers and databases
nap.rkn.gov.ru Register of copyright infringers
398-fz.rkn.gov.ru Register of information prohibited by law 398-FZ
grfc.ru Chief radio frequency)
scli.ru AWS "Municipal"
avtokod.mos.ru Portal "Autocode"
torg-fin.ru Financial Center
mits.mosreg.ru Interdepartmental electronic document management system of the Moscow region (MSED)
rossvyaz.ru Federal Communications Agency (Rossvyaz)
dom.gosuslugi.ru GIS housing and communal services portal
rosnedra.gov.ru Portal of subsoil users and geological organizations
lk.fssprus.ru Federal Bailiff Service
lesegais.ru EGAIS timber accounting
es.pfrf.ru Pension Fund of the Russian Federation
dom.rf Agency for Housing Mortgage Lending (AHML)
gasu.gov.ru GAS "Management"
d.ati.su ATI-DOKI (AutoTransInfo)
mos.ru/invest/ Moskomstroyinvest
markirovka.nalog.ru GIS “Markirovka”
utp.moesk.ru Portal of PJSC "MOESK"
nadalniyvostok.rf FIS Portal “To the Far East”
oati.mos.ru Association of Administrative and Technical Inspections of the City of Moscow
lkk.moek.ru Portal of PJSC "MOEK"
vestnik-gosreg.ru State Registration Bulletin
eias.ru FSIS Unified Information Analytical System
bankruptcy.kommersant.ru Kommersant newspaper (information about bankruptcy)
numeral.su IS Numeral
fiasmo.nalog.ru Federal Information Address System (FIAS)
st.educom.ru Unified integrated information system of the Moscow Department of Education (EKIS)
rgexp.ru FBU "Rosgeolekspertiza"
vbankcenter.ru All-Russian Banking Center
foodgate.ru B2b trading system “FOOD Gate”
gosnadzor.ru Rostechnadzor
gosuslugi.bashkortostan.ru Portal of state and municipal services of the Republic of Bashkortostan
spbexp.ru St. Petersburg State Autonomous Institution “Center for State Expertise”
radian-m.ru Automated radio monitoring system (ASRC-RF)
portal.audit.gov.ru Portal of state and municipal financial audit (GIS ESGFK)
markirovka.goznak.ru KIZ "Goznak"
sudrf.ru Electronic document management with courts of general jurisdiction
my.arbitr.ru IS "My Arbitr"
vsrf.ru Supreme Court of the Russian Federation
cbr.ru Agency for disclosure of information by issuers of securities
disclosure.skrin.ru Disclosure of information in the news feed of SKRIN JSC
e-disclosure.ru Disclosure of information in the news feed of Interfax - TsRKI LLC
disclosure.1prime.ru Disclosure of information in the news feed of CJSC AEI PRIME
e-disclosure.azipi.ru Disclosure of information in the news feed of ANO "AZIPI"
disclosure.ru Disclosure of information in the news feed of AK&M CJSC
online.bookchamber.ru IS "State Bibliography" of the Russian Book Chamber (Required electronic copy)
oek.rsl.ru System for accepting legal copies of printed publications in electronic form of the Russian State Library (Legal electronic copy)
vigruzki.rkn.gov.ru Information system for interaction between Roskomnadzor and telecom operators
mogt.ru IS for supporting urban planning activities of the Moscow region (ISOGD)
regulation.gov.ru Federal portal of draft regulatory legal acts
tn.ru EDI with TechnoNIKOL
trudvsem.ru Portal “Work in Russia”
monitoring.corpmsp.ru AIS “SME Monitoring”
rgs.ru Rosgosstrakh
statreport.ru Portal “Statistics of telecom operators”
zakupki.gov.ru Unified information system in the field of procurement (except for customers under 44-FZ)
akot.rosmintrud.ru FSIS SOUTH
openfactoring.ru EDF with Otkritie Factoring
online.derzhava.ru System "Derzhava Online"
psbank.ru Factoring F1 system
scf.alfabank.ru Alfa-Finance system
my.alfabank.ru Alfa-Credit system
mspbank.ru SME-Online system
clientoffice.vtbf.ru “Client Office 2.0” system VTB Factoring
cfb.ru System of bank guarantees BKF
vfbank.ru System of bank guarantees of CB "VNESHFINBANK"
fintender.ru Bank guarantee service “Fintender”
my-bg.ru Exchange of bank guarantees “My-Bg.ru”
penenza.ru System for online issuance of tender loans “Penenza”
nalog.ru/med GIS “Labelling of medicinal products”
elecsnet.ru Payment service "Elecsnet"
gosekspertiza-rt.ru State Autonomous Institution “Department of State Expertise and Pricing of the Republic of Tatarstan”
factorplat.ru Multi-bank electronic factoring platform “FactorPlat”
debtfair.ru Debt trading platform “Debt Market”
investmoscow.ru Investment portal of the city of Moscow
debitorki.net Service for searching favorable factoring conditions
psbank.ru EDF with Promsvyazfactoring LLC
https://cabinets.fss.ru/ Electronic certificate of incapacity for work (electronic sick leave)
tendertech.ru Bank guarantee service "Tendertech"
mercury.vetrf.ru GIS "Mercury"
vscenergo.ru EDF with PJSC Vologdaenergosbyt
permenergosbyt.ru EDF with PJSC "Permenergosbyt"
rostov.tns-e.ru EDF with PJSC "TNS energo Rostov-on-Don"
tatenergosbyt.ru EDF with JSC "Tatenergosbyt"
ensb.tomsk.ru EDF with PJSC Tomskenergosbyt
pesc.ru EDF with JSC "Petersburg Sales Company"
eens.ru EDF with JSC "Ekaterinburgenergosbyt"
Vodokanalekb.rf EDO with MUP "Vodokanal" Ekaterinburg
sibeco.su EDF with JSC SIBECO
krsk-sbit.ru EDF with PJSC Krasnoyarskenergosbyt
esplus.ru EDF with OJSC EnergosbyT Plus
ves-k.ru EDF with PJSC “Vladimirenergosbyt”
yantarenergo.ru EDF with OJSC Yantarenergosbyt
iiko.ru Automation system for restaurants and cafes “iiko” (Aiko)
declaration.rostrud.ru Submission of declarations for special assessment to the Federal Service for Labor and Employment (Rostrud)
rosreserv.ru Federal Agency for State Reserves (Rosreserv)
sgasko.ru ASKO Insurance Group
cfmc.ru Electronic fishing journal (EFJ)
smartseeds.ru Cargo transportation service
edo.mts.ru EDO MTS
russiatourism.ru IS “Electronic tour”
mgts.ru EDF with MGTS
fgiscs.minstroyrf.ru Federal State Information System of Pricing in Construction (FGIS CS)
fiasmo.nalog.ru Federal Information Address System (FISA)
mkr.permkrai.ru RIS for monitoring the integrated development of the Perm region
gossluzhba.gov.ru UIS for personnel management of the state civil service of the Russian Federation
reestr-zalogov.ru Register of notifications of pledge of movable property
sgr.sb2b.ru Sberbank-AST. "Guaranteed settlement service"
specdep.ru EDMS Depository "INFINITUM"
lesregistr.ru Information system for controlling the origin of wood at points of reception, processing and shipment (Lesregistr)
motp.crptech.ru Experiment on labeling and tracking of tobacco products
dol.minstroyrf.ru CIS of the Ministry of Construction of Russia in terms of the subsystem “Project declarations for shared construction” (Personal account of the Developer/ROIV)
sc.minsvyaz.ru Federal Situation Center for Electronic Government
egrz.ru Unified state register of expert opinions on design documentation for capital construction projects
garant.psbank.ru Bank guarantee service "Promsvyazbank" -
bg.roseltorg.ru Bank guarantee service "EETP" -
bg.zenit.ru Bank guarantee service "Bank Zenit" -
easytender.ru Bank guarantee service "Interprombank" -
wantkontrakt.rf Bank guarantee service "Bank of Kazan" -
novikom.ru Internet Banking System Bank Novikom —
vak.ed.gov.ru Higher Attestation Commission -
expertizaroo.ru Russian Society of Appraisers -
transprog.ru Automated system “Management of applications for number registration of rolling stock” (AS UZPU) —
bankon24.ru Electronic financial service BankOn24 —
egisso.ru Unified State Information System of Social Security (EGISSO) -
elpass.ru Software platform "Elpass" -
severgazbank.ru Bank guarantee service of PJSC BANK SGB -
portalkso.ru AIS "Unified Project Environment" -
gisp.gov.ru GIS Industry -
dobro-ved.ru Charter of bona fide participants in foreign economic activity -
learning.gge.ru Unified State Register of Conclusions (GIS USRZ) -
vis.mosreg.ru Departmental information system of the Chamber of Control and Accounts of the Moscow Region (VIS KSP MO) -
rosrid.ru Unified State Information System for accounting for research, development and technological work for civil purposes (USISU R&D)
gasu-mosreg.ru Information and analytical system GASU.Mosreg.ru
24sapk.krskcit.ru IS Subsidy of agro-industrial complex 24
kamazleasing.ru Electronic leasing "KAMAZ-LEASING"
Honest ZNAK.rf System "Honest ZNAK"
nalog.ru/mark GIS “Marking of products made from natural fur
bgarant.lockobank.ru Bank guarantee service "LocoBank"
frprf.ru Industrial Development Fund
fgis.gost.ru Federal State Information System of Rosstandart (FSIS Rosstandart)
subsident.ru State government institution of the city of Moscow "City Center for Housing Subsidies" (GKU "GTSZhS")
fiasmo.nalog.ru Federal Information Address System (FIAS)
unro.minjust.ru Portal of non-profit organizations of the Ministry of Justice of the Russian Federation (NPO reporting)
zniis.ru Database of ported numbers (MNP)
nokss.ru Internet Banking System NOKSSBANK
aispitanie.ru Electronic school nutrition accounting system of the Municipal Educational Institution of Yekaterinburg (AIS nutrition. Yekaterinburg)
mil.ru EIS GOZ of the Ministry of Defense of the Russian Federation (Reporting on the implementation of government orders to the Russian Ministry of Defense)
fasie.ru Fund for Assistance to the Development of Small Enterprises in the Scientific and Technical Sphere (Innovation Assistance Fund)
rosagroleasing.ru EDF with JSC Rosagroleasing
mosoblgaz.ru Mosoblgaz
rosagroleasing.ru EDF with JSC Rosagroleasing
russiatourism.ru IS “Electronic tour”
nostroy.ru National register of construction specialists
mosgorbti.ru Moscow City Bureau of Technical Inventory (GBU MosgorBTI)
elpts.ru Electronic PTS (Electronic Passport System of JSC Electronic Passport)
finombudsman.ru Financial Ombudsman
moduldengi.ru System ModulMoney
rospatent.gov.ru Federal Service for Intellectual Property (Rospatent)
ingos.ru Ingosstrakh (e-OSAGO)
bste.pro Bureau of Construction Expertise "Garantiya"
ba.srg-it.ru Online system “Bank-appraiser”
remontvagonov.ru Automated control system for car repair complex (ACS VRK)
edo.pik.ru EDI and business management in the Tessa system
smbfin.ru AIS National Guarantee System (AIS NGS) (SME Bank)
gkumosbez.zendesk.com IS Help center for working with the Module of interaction with information systems for population registration of the Main Directorate of the Ministry of Internal Affairs of Russia for Moscow
cod.krasnadzor.ru Data processing center for the housing stock of the Krasnoyarsk Territory (TsODZhFKK)
partner.s7.ru Partner platform of S7 Airlines
getfinance.ru Unified factoring fintech platform GetFinance
tenderhelp.ru Service for obtaining bank guarantees TenderHelp
favt.ru Federal Air Transport Agency (Rosaviation)
keysystems.ru Software complex "Svod-SMART"
kias.rfbr.ru Integrated information analytical system of the Russian Foundation for Basic Research (KIAS RFBR)
moduldengi.ru Online platform for investing “ModulMoney”
equifax.ru Service "Credit history online" of the credit history bureau "Equifax"
egisz.rosminzdrav.ru Unified State Information System in the field of healthcare (UGISZ)
gis-tek.ru State information system of the Fuel and Energy Complex (GIS TEK)
cpk.msu.ru Central Admissions Committee of Moscow State University. M.V. Lomonosov
probpalata.ru Assay Chamber of Russia
fish.gov.ru Federal Fisheries Agency
zastava.ru Network security products ZASTAVA
eruz.zakupki.gov.ru Unified Register of Procurement Participants (ERUZ)
rfrit.rf Russian Foundation for the Development of Information Technologies (RFIT)
mse.ru MFB Clearing Center
fasie.ru Fund for Assistance to the Development of Small Enterprises in the Scientific and Technical Sphere (Innovation Assistance Fund)
i.moscow Moscow Innovation Cluster
invest.mosreg.ru Investment portal of the Moscow region
baikalsro.ru Association ROOR SROSB
dol.minstroyrf.ru UIS “Project declarations for shared construction”
nash.dom.rf Unified Information System for Housing Construction (UISZHS)
gis-tek.ru State information system of the fuel and energy complex (GIS TEK)
sberleasing.ru Sberbank Leasing
mos-gorsud.ru Official portal of the courts of general jurisdiction of the city of Moscow
gossluzhba.gov.ru Civil service portal (State Service)
uralsbyt.ru EDF with Uralenergosbyt LLC
cab.seafishport.ru Sea Fishing Port Terminal
tmk.rosminzdrav.ru Telemedicine system of remote consultations at the federal and regional levels

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Types of digital signature

There are two types of electronic signature: simple digital signature and enhanced one, which can be either qualified or unqualified.

Simple digital signature

A simple electronic signature (SES) can include a combination of login and password that the user enters when entering the personal account of various online services, access codes received via SMS, as well as codes on scratch cards. The PEP is created by the information system itself, which uses such an electronic signature, and confirms that it was created by a certain person.

A simple electronic signature is often used when performing banking transactions, to identify a user in a variety of information systems, upon receipt, and a digital signature can also be used to certify documents, but only within corporate electronic document management (EDF). In order to give the document signed by the EPC legal significance, appropriate agreements must be concluded between the signatories regulating the rules for the application and recognition of the EPC.

A simple electronic signature cannot be used to sign electronic documents containing state secrets. The disadvantage of simple electronic signature is the low degree of protection. It will allow you to determine the author of the document, but will not protect the file from forgery.

Enhanced unqualified digital signature

An enhanced unqualified electronic signature (NES) allows not only to identify the identity of the document owner, but also to determine whether any changes were made to the file after it was signed. This digital signature is created using special cryptographic programs using the private key of the digital signature. The degree of protection of such a signature is considered average.

NEP represents two unique sets of symbols that follow a certain sequence and are interconnected. One of these sequences is an electronic key, and the other is used as a digital signature verification key. To form such a link, special software is used - CIPF (the abbreviation stands for “cryptographic information protection tools”).

In itself, an enhanced unqualified electronic signature is not a complete analogue of a handwritten signature, however, when signing an agreement with a specific organization to recognize it as such, it can give the document legal significance, but only in EDI with this company and for internal and external electronic document management.

Enhanced qualified digital signature

An enhanced qualified electronic signature (ECS) has the highest degree of security, and any electronic document signed with such a signature is considered an analogue of a paper document signed by hand. This type of electronic signature allows you to say exactly who signed the document and whether this file has been changed since then.

Unlike the unqualified one, the CEP is formed using CIPF tools that have been certified by the FSB of the Russian Federation. And such digital signatures can only be issued by certification centers that have the appropriate accreditation received from the Russian Ministry of Telecom and Mass Communications. Such a center will provide the person or organization receiving the CEP with a qualified certificate of the ES verification key, which is located on a special USB drive. In some cases, installing additional software is required to use it.

This type of digital signature does not require the signing of additional agreements - an enhanced qualified electronic signature gives the documents legal force automatically. The CEP allows you to organize the submission of reports to any regulatory authorities, take part in electronic auctions, and conduct EDI both within the organization and with its external counterparties and government agencies.

ETP for the sale of property

Working on these ETPs is possible only for individual entrepreneurs and individuals

bankruptcy.sberbank-ast.ru Sberbank-AST. Sale of bankrupt property
property.sberbank-ast.ru Sberbank-AST. Privatization and rental of property
b2b-center.ru Group of B2B platforms
bankrupt.centerr.ru ETP “Implementation Center”. Bankruptcy
rus-on.ru CJSC "RUSSIA Online"
lot-online.ru All-Russian ETP Lot-online OJSC "Russian Auction House"
ausib.ru Auctions in Siberia

electro-torgi.ru ELECTRO-TORGI.RU
akosta.info A-COSTA
aukcioncenter.ru Auction Center
etp-profit.ru ETP "Profit"
alfalot.ru Alfalot (only for Organizers of bankruptcy auctions, Customers and Suppliers under 223-FZ)
torgidv.ru ETP “Auctions of the Far East”
gloriaservice.ru ETP "Region"
ets24.ru ETS24
etp.kartoteka.ru KARTOTEKA.R
trading-platform-vetp.rf All-Russian Electronic Trading Platform
nistp.ru ETP “New Information Services”
arbitat.ru ETP LLC "Arbitat"
vertrades.ru ETP “Verdict”
sibtoptrade.ru ETP “Siberian trading platform”
seltim.ru ETP “Electronic Property Trading System”
m-ets.ru ETP “Interregional electronic trading system”
bepspb.ru ETP "Baltic Electronic Platform"
promkonsalt.ru ETP "PROM-Consulting"
eurtp.ru ETP “Eurasian trading platform”
neb24.ru ETP "National Electronic Exchange"
meta-invest.ru ETP "META-INVEST"
propertytrade.ru ETP “PropertyTrade”
tendergarant.com ETP "TENDER GARANT"
el-torg.ru ETP EL-TORG Auctions and Purchasing
etpugra.ru ETP "Yugra"
etp-bankrotstvo.ru ETP “Bankruptcy of the Republic of Tatarstan”
etp229.torgi-sila.ru ETP “TORGI-SILA”
portal.itradesystem.ru ETP “iTS / ITTRADESYSTEM”
bankrot.cdtrf.ru ETP “Remote Trading Center” (only for Arbitration Managers and Trading Organizers)
etp24torg.ru ETP 24
bankrot.zakazrf.ru ETP “Government Order Agency of the Republic of Tatarstan”. Sale of debtors' property
sistematorg.com ETP "SYSTEMATORG"
ptp-center.ru ETP "Povolzhskaya trading platform"
ru-trade24.ru ETP Ru-Trade24
sale.zakazrf.ru Electronic Trading System. Sale of property
bankruptcy.selt-online.ru ETP “SELT” (Electronic Trading Systems). Module "Bankrupt"
nik24.online ETP "NIK24"
atctrade.ru ETP “Auction Tender Center”
freetrade.expert ETP "Freetrade"
tender-ug.ru ETP “Tender-ug”
aistorg.ru ETP "AIST"
utpl.ru ETP "United Trading Platform"
bankrupt.etpu.ru Ural electronic trading platform. Section “Tenders for the sale of property of debtors (bankrupts) under 127-FZ”
utender.ru ETP “uTender”

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How to get an electronic signature

Let's consider what steps need to be taken to obtain an electronic signature for individuals and legal entities.

Receipt of electronic signature by an individual

The easiest way for individuals is to apply to obtain an electronic signature at the MFC. All you need to do is make an appointment and provide a number of documents:

application for the production of a qualified certificate;
identification document (passport), as well as copies of the photo page and registration page;
pension card - SNILS;
certificate of assignment of TIN.

Individuals can receive a simple electronic signature for free, while they will have to pay for an enhanced electronic signature.

You can also issue a certificate at a special certification center. The cost of the certificate depends on the tariff plan. You can apply for a certificate online and then visit the center. To do this you need:

register on the center’s website;
choose a tariff plan and pay the bill;
arrive at the center at the appointed time and provide your passport, INN and SNILS.

Receipt of electronic signature by legal entities or individual entrepreneurs

Legal entities also receive qualified digital signature certificates from a certification center or MFC. The list of accredited certification centers can be found on the website of the Russian Ministry of Telecom and Mass Communications. Since it is impossible to obtain an electronic signature remotely, you should choose a center that has a branch in your city.

You will need the following documents:

Application for production of electronic signature. When you contact the certification center, you will be provided with an application form, and at the MFC you can fill out an application on the government services website.
Extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs. You can get one on the Federal Tax Service website.
For legal entities, you will also need a copy of the charter, and for individual entrepreneurs - a passport and SNILS.

If a representative receives an electronic signature, he will also have to provide a power of attorney from the authorized representative to receive a signature and his passport.

After checking the documents by the certification center’s specialists, the certificate will be issued within 4-10 working days. To get it faster, you can pay an urgent rate.

The period for which an ES certificate is issued is usually one year. If the electronic signature has not yet expired, it can be renewed using a valid certificate. If the previous certificate has expired, you will have to re-apply and provide a complete package of documents. However, signed documents are considered valid even after the expiration of the digital signature verification key certificate.

The owner of the electronic signature is issued a specialized digital medium - a USB token, which looks like a regular flash drive, and a certificate in paper and electronic versions. To work with an electronic signature, you will need to install special software on your computer.

Specifics of a qualified signature

What is the difference between an enhanced digital signature and a qualified one? Technologically, they can be very similar and use generally similar encryption algorithms. But in the case of a qualified digital signature, a certificate for it is issued by a certification center (from among those accredited by the Ministry of Communications). This type of electronic signature is considered the most secure and in most cases is equated in a legal sense to the corresponding details of a document that is placed manually on paper.

In most cases, a qualified digital signature is required during the interaction of businesses and individuals with government agencies, so the requirements for document identification in such communication scenarios can be very strict. In this case, a strengthened digital signature cannot always satisfy them, not to mention, of course, a simple electronic signature. Accredited certification centers, as a rule, recommend to their clients the optimal type of software with which document flow is carried out using digital signatures.

How to sign a document electronically

The process of signing an electronic digital signature document varies depending on the program in which it was created or edited. In this case, special certificates issued by the organization that registered the digital signature must first be installed on your computer. Let's look at how signing occurs in Microsoft Word:

Open the required document.
Go to the “File” menu and select “Information”.
Next, click on the “Document Protection” item.
In the list that opens, select “Add a digital signature.”

What is it for?

Many novice businessmen, incompetent in legal nuances, ask the question: how much will it cost and why is digital signature needed when there are printers and any document from a computer file can be printed, signed and certified with a wet seal?

There is a whole list of areas of modern business where a real signature has much less weight, unlike an electronic signature. Let's look at the main ones.

Electronic circulation of documentation

With modern computerization of any process, it no longer makes sense to store paper business documents, as was practiced in the last century - today all government agencies recognize the legal force and convenience of electronic documents:

they take up little space
are securely stored
information exchange is easier.

When it comes to inter-corporate circulation of documentation, EDS has virtually no analogue - it completely eliminates possible trips to sign documents of subsidiaries.

Computer access to documents of joint ventures is opened with an electronic signature; it is a simultaneous guarantor of the authenticity of all documentation and ensures convenient communication between managers.

Reporting

EDS provides electronic documents with legal force; there is no need to use postal services or go on a trip - just open the file with the report, sign it, and send it to the appropriate institution by e-mail. All these steps will take a matter of minutes.

Government services

The main advantage is that there is no need to stand in crowded queues. An individual’s digital signature can be recorded on a universal electronic card (UEC), which already contains a policy, insurance certificate, travel cards and electronic wallets.

Online bidding

In this case, the digital signature acts as a guarantor that a real person is participating in the auction and bears financial responsibility if any of the clauses of the transaction are violated.

Arbitration court

Electronic documents certified by digital signature are considered full-fledged evidence in various litigations between institutions and private companies.

Transfer of documents

Almost any individual has the right to certify an agreement using an electronic digital signature, and for legal entities this option is especially useful because they have the opportunity to :

Carry out electronic reporting at the enterprise, exchanging documents between offices, departments, and sending them to other cities.
Drawing up contracts with partners from other regions, signing agreements that have legal force - violation of the conditions for fulfilling them is punishable by the existing laws of the Russian Federation.
Provide various electronic evidence in litigation.
Send reporting documents to government services without leaving your office.
Receive certain government services by confirming your right to them electronically.

With the help of digital signatures, company managers will forever get rid of the problems associated with processing and storing folders with documents.

How to check the authenticity of a signature

Many information systems have a built-in electronic signature verification function. But you can check your digital signature yourself using special applications and web services. Verification is subject to NEP and CEP - electronic signatures, which are based on the infrastructure of private and public keys. The private key is used to create a signature, and the public key allows you to verify its authenticity.

There are two types of enhanced EP:

Attached - in this case, one file is generated, which contains both the signature itself and the document for which it was created (you need to check this single file).
Detached, which is created separately from the document being signed, as a file with the .sig extension (you need to check both files - both the document and the electronic signature file).

The easiest way to check your electronic signature is through online services. To do this, you just need to follow the link, upload the document and wait for the verification result. Thus, you can check your electronic digital signature in a special section on the government services portal:

You need to select the document type.
Using the “Upload file” button, select the document, and for a detached signature, also the signature file.
Enter the captcha.
Click the “Check” button.

Upon completion of the verification, the service will display information about the owner of the certificate, the certification center where it was received, and the validity period of the digital signature. If inconsistencies are found or an expired version of the certificate is detected, the system will issue a warning.

In addition, there are other services for checking electronic signatures, for example, the free service “Kontur.Crypto” and individual programs such as “CryptoARM”. There are also plugins for Microsoft Word and Excel programs that allow you to check directly in the interface of the applications themselves, as well as plugins for Adobe products for checking PDF documents.

What does it represent?

An electronic digital signature is a similar version of an ordinary document drawn up on paper, but only made in computer form using special algorithms. Its main purpose is legal confirmation of a real signature .

Functional advantages:

verifies the signature of a real person;
excludes the possibility of refusal by the person who signed the document from his obligations specified in the text;
guarantees the legality and integrity of the entire document.

The basis of the digital signature is the achievement of modern encryption in a computer version; with its help, the logical connection of the contents of the document with the signature and keys is verified.

A slight change in the constituent elements breaks this connection, and their preservation declares authenticity.

The use of digital signature implies its formation and verification . The functional capabilities of the signature include: confirmation of the authenticity of papers, based on encryption modifications, when using a certificate.

This signature can only be used for electronic documents .

Take precautions

It is necessary to remember that any digital signature provides access to personal information about its owner and makes it possible to perform important actions, so you must not allow the electronic signature to fall into the wrong hands. The digital signature stored on a flash drive must be reliably protected from theft. It is prohibited to voluntarily transfer an electronic digital signature to third parties, as stated in Federal Law No. 63 “On Electronic Signatures”.

If the electronic signature has been lost or stolen, you must write an application to revoke the signature to the certification center as soon as possible. This way, you will avoid a situation where your signature can be used by attackers for illegal transactions carried out on your behalf. After which you will need to write an application to issue a new certificate.

Digital signature for a legal entity in Moscow: price and terms

The standard production time for an electronic signature is 1–2 business days. It begins to count only from the moment full payment is received and all necessary documents are provided. In most CAs you can use an accelerated procedure for obtaining an ES. It can be useful if a signature is needed “yesterday”. But you will have to pay an additional 1.5 to 3 thousand rubles for the service.

The cost of a signature depends on several factors:

Scope of application. Signatures for submitting reports are cheaper than for participation in tenders, etc.
Validity. Typically it is 12 or 15 months, but sometimes EPs are issued for 3 months.
The need to provide secure media from the CA. The user may already have it, then there is no need to buy it.
The need to purchase a license for a crypto provider. The most popular program for working with digital signatures, CryptoPro CSP, is distributed for a fee, and its licenses are perpetual or annual (included in the key).
Additional services and facilities. Many CAs provide assistance with accreditation for the ETP, registration in the EIS, etc. All these services are provided for a fee.

A typical annual electronic signature for working on federal electronic trading platforms and submitting reports costs approximately 2.5–4.5 thousand rubles. A signature for commercial auction sites will be more expensive – 7.5–10 thousand rubles. You will have to pay 600–900 rubles for the key media, and another 2000–2500 rubles for a perpetual CryptoPro license.

What will obtaining an electronic signature give your organization?

EDS for a tax legal entity, as well as an individual entrepreneur, allows you from a workplace connected to the Internet:

Promptly receive information about the amount of taxes, credited payments, the amount of overpayments or arrears.
Order reconciliation acts, electronic extracts from the Unified State Register of Legal Entities and the Unified State Register of Individual Entrepreneurs.
Receive and send requests and letters to the tax service.
Receive remote consultations from tax authority specialists.
Use all the functions of electronic reporting: sending, receiving confirmation, checking for errors, etc.

EDS for individual entrepreneurs and LLCs for the tax office allows you to significantly save time: after all, you carry out all interactions with the Federal Tax Service without leaving your workplace, and correspondence is delivered instantly.

To use the general functions of your personal account, an unqualified signature is sufficient, but for full access to all services you need to obtain a qualified digital signature for the Federal Tax Service.

Main mistakes when working with the Federal Tax Service digital signature

Users may encounter the following issues:

The required digital signature is not in the list. It is possible that the key certificate was not installed in CryptoPro. Use the instructions for the program or contact technical support.
The key has expired. You need to contact the certification center to obtain a new digital signature.
The key file was not found. The media containing the key certificate may be damaged or missing.

Our technical support will promptly solve any problems with digital keys and provide professional advice in a language that is accessible and understandable to users. During business hours, we will answer any of your questions within an hour.

An electronic signature for individual entrepreneurs and LLCs to the tax office from our company allows you to fully use all government information services. The benefits of working with us have been appreciated by tens of thousands of clients, of whom more than 90% cooperate with us on an ongoing basis, and about 20% came by recommendation. Regular clients of the company can count on a cumulative discount using their tax identification number.

Our activities are certified and licensed by the FSB of the Russian Federation and the Ministry of Telecom and Mass Communications of the Russian Federation.

Where to buy digital signature for legal entities

Moscow is a big city, and there are many certification centers operating in it. On the website of the Ministry of Telecom and Mass Communications, users can view information about all accredited CAs. From them you can choose the option that suits you in terms of price and services. But we must take into account that the resource provides a list of only the central offices of the CA. Many of them have additional branches in different areas of the city. It is worth clarifying this point in advance with the managers of the selected CA.

For customer convenience, many CAs also offer delivery services. They are available for an additional fee, but can significantly save time.

Electronic signature for legal entities individuals is becoming an almost mandatory tool for doing business. You can purchase it at various CAs. The main thing is to correctly determine in advance the scope of application of the electronic signature and responsibly approach the choice of a CA in order to avoid too high costs.

All about the power of attorney required to obtain an electronic signature

The question often arises: is it possible to obtain an electronic signature by proxy? The answer is yes, but the representative will not be the owner of the digital signature; he only has the right to receive it on behalf of the applicant.

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The requirements for powers of attorney are contained in the Civil Code of the Russian Federation. By virtue of clause 4 of Art. 185.1 of the Civil Code of the Russian Federation, a power of attorney from a legal entity can be executed by signing it by the head of the organization, as well as by other persons with appropriate authority.

There is no need to notarize a power of attorney on behalf of a legal entity. The signature of the executive body, for example, the director, as well as the affixing of a seal (if available) is sufficient.

A power of attorney can be issued to any person, regardless of whether he is an employee of the organization or not. Moreover, it is possible to issue a power of attorney to legal entities.

The law does not provide for the form of a power of attorney, which indicates that the document can be drawn up in any form.

The power of attorney must reflect:

The date of its issue (required, since otherwise the document is considered invalid).
Name of the organization, its details, information about the head (full name, position).
Data about the person to whom powers are transferred (full name, passport data for an individual; name and details of the organization for a legal entity).
List of powers vested in the representative.

It is also possible to specify the validity period of the document. If it is not specified, the power of attorney is valid for 1 year from the date of issue.

Summary

So, a qualified electronic signature for legal entities is guaranteed document protection and maximum legal status. However, when choosing a CEP option for a business, it is important to clearly understand that:

Each type of digital signature has its own specific capabilities and limitations.
It is necessary to select an electronic signature taking into account the features and structure of the existing electronic document document.
The correct choice of electronic signature status is an additional incentive for the development and expansion of your online business.

Do you need an EDS? We will select the appropriate type of electronic signature for your business in 5 minutes.

Leave a request and get a consultation.

Selecting a certification authority

Certification centers were created in accordance with the requirements of Federal Law No. 63 of 04/06/2011. The law gives them the right to:

create, issue and maintain electronic signature certificates confirming that the digital signature belongs to one owner;
issue and maintain electronic digital signatures;
generate ES keys and ES verification keys;
keep records of issued and revoked certificates.

All CAs bear financial and administrative responsibility for the authenticity of certificates, and the founder can be either a legal entity or an individual entrepreneur.

To create a CEP, the CA must have cryptographic tools that have valid FSB certification. Such certification centers must be accredited by the Ministry of Telecom and Mass Communications of the Russian Federation. You can obtain it if the CA meets the requirements of the order of the Ministry of Telecom and Mass Communications of the Russian Federation dated November 23, 2011, number 320. According to the document, the organization must:

have a net asset value of more than 1 million rubles;
have financial security to cover losses;
have electronic signature facilities that meet security requirements;
have at least two employees on staff who carry out the work on the formation and issuance of an electronic digital signature certificate with higher or secondary vocational education.

If the CA function is performed by state bodies or local governments, then they are not subject to requirements for the amount of assets and coverage of losses.