Order (instruction) on incentives for employees. Form N T-11a

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Unified form No. T-11a Approved by Resolution of the State Statistics Committee of Russia dated January 5, 2004 No. 1

(name of company)

Total cost and terms of service provision

The price for services for preparing an extract from the BTI varies depending on the type of document and region of residence. The period of legal preparation of the document and the time of its validity also depend on the exact type of specific certificate, as well as on the presence or unavailability of an inventory of a residential property.

The price and terms for obtaining a certificate are as follows:

• to obtain an extract for property recognition from 5 to 10 days, price – 136 rubles;
• technical passport of the premises - about 2 weeks, fee - 1,800 rubles (the amount is calculated based on the type of property and living space of the apartment);
• the description for the BTI certificate takes 10 days to produce, the cost of the service is 180 rubles;
• report on the estimated value of the apartment - no more than 10 days, service price - 540 rubles
• certificate in form No. 11 - produced within 10 days, price - 540 rubles;
• duplicate of the building's technical passport - up to 10 days, price - 1,250 rubles;
• information that verifies your residential address is prepared free of charge and will take up to five working days.

ORDER

(order) on employee incentives

(motive for encouragement)

(type of reward (gratitude, valuable gift, bonus, etc. - please indicate)

Download the document “Order (instruction) on employee incentives. Form N T-11a"

Other types of material gratitude

Both the T-11 form and the T-11a form are very similar in structure and content.

The habit of the old design is quite natural, since they contain everything that is necessary when drawing up (here is information about the employer and the employees being rewarded, and information about the motives for the award, etc.).

The document can be prepared in two ways: in writing (by hand) or in printed form. In principle, this does not matter, the main thing is that the order contains the original signatures of the manager and the employees being awarded.

A single copy is required to draw up the document. It will serve as the basis for further actions in the situation of rewarding employees.

Important! Upon completion of the order, it is necessary to register it in the internal journal of documents, then transfer it to the accounting department, and then for safekeeping in the organization’s archive.

In addition to bonus payments, material gratitude also implies other things:

• a small supply of paid vacation days;
• compensation for health-improving business trips and vacation vouchers;
• personal allowances for long-term employees;
• borrowing money without interest to buy a home;
• payment for specialized classes, conferences, exhibitions.

An employee may be offered training paid for by the employer's company as an incentive. However, payment for training is not a bonus. This is the employer’s duty, but not his right, of course, if the requirements of the law are met (the educational institution has state accreditation, and such education is being mastered for the first time).

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Where and how can I obtain forms?

The HR department handles the promotion process. If there is a local regulatory act that spells out all the nuances of incentives, the preparation process goes faster. In its absence, PVTR (internal labor regulations) is usually used.

Each company may develop its own way of issuing incentive orders. Nevertheless, it is similar to the established document flow scheme, but differs slightly in relation to submissions for promotion. The head of the organization or another authorized person makes a verdict on rewarding the employee.

Attention! The document containing the request for incentives follows from the personnel service to the directorate, where the proposed decision is implemented through a resolution.

According to custom, before a decision is made, the submission is endorsed by a representative of the personnel officers. In the case of material remuneration - the chief accountant of the organization.

Related documents

• Order (instruction) on granting leave to employees. Form N T-6a
• Order (instruction) on granting leave to an employee. Form N T-6
• Order (instruction) on termination (termination) of an employment contract with employees (dismissal). Form N T-8a
• Order (instruction) on termination (termination) of an employment contract with an employee (dismissal). Form N T-8
• Order (instruction) on hiring an employee. Form N T-1
• Order (instruction) on hiring employees. Form N T-1a
• An official assignment for sending on a business trip and a report on its implementation. Form N T-10a
• Registration card of a scientific, scientific and pedagogical worker. Form N T-4
• A note indicating the provision of leave to an employee. Form N T-60
• Personal account (svt). Form N T-54a
• Personal account. Form N T-54
• Payslip. Form N T-51
• Payroll. Form N T-49
• Timesheets for recording working hours and calculating wages. Form N T-12
• Time sheet. Form N T-13
• Staffing schedule. Form N T-3
• Certificate of commissioning of a temporary (non-title) structure (Unified Form N KS-8)
• Certificate of acceptance of the completed construction of the facility by the acceptance committee (Standard interindustry form N KS-14)
• General work log (Standard intersectoral form N KS-6)
• Act on cleaning the pile (trench, vegetable storage) (Unified form N MX-17)

Order on bonus payments to employees (form T-11 and T-11a)

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In addition to paying the basic salary, the employer can reward the employee with additional amounts of money - bonuses or valuable gifts.

All types of bonuses must be issued using an order, which is the basis for their accrual.

To process these payments, unified forms are provided: T-11 and T-11a. The first form is intended for bonuses to one employee, and the form with the letter “a” is used if two or more employees of the company are awarded bonuses.

Download form T-11 or form T-11a

Download a sample of filling out form T-11 or form T-11a

Is it necessary to use these forms?

Now the use of unified forms in personnel records management is no longer mandatory, so the employer can use forms T-11 and T-11a at will. He can develop his own form or make changes to the unified ones. The main thing is to approve the new form by order of the organization.

Also, an order for bonuses can be issued in free form on a general form for orders approved by the organization. Typically, this method of issuing bonuses is used when it is necessary to describe in detail the employee’s achievements for which he receives a bonus or when orders for incentives are posted in publicly accessible places (information corners, honor boards, etc.).

In these cases, an order issued in free form is better understood when read.

An example of the text of an incentive order in free form:

ORDER

According to the results of the “Best Production Site” competition, held from May 21 to May 30, 2021, the production site of Branch No. 4 took first place.

I ORDER:

1. Reward with a cash bonus for achieved results:

• A.A. Ivanenkov, head of the site - in the amount of 5,000 (five thousand) rubles;
• N.N. Egorov, site foreman - in the amount of 4000 (four thousand) rubles;
• V.V. Nikitin, electrician of the site - in the amount of 3000 (three thousand) rubles.

2. Pay the bonus at your own expense.

3. The order should be brought to the attention of all employees of the organization.

Order for financial assistance

In addition to various monetary bonuses, there is also such a thing as financial assistance.

For these purposes, there is no separate unified form and therefore forms T-11 and T-11a are very often used to register financial assistance, especially if the organization uses automated programs for conducting personnel records (KAMIN, HR Department PLUS, etc.) , in the standard versions of which only unified forms are included.

The unified form can be adapted by changing the name. That is, initially the order is called “On the encouragement of employee(s)”, but it needs to be replaced with “On financial assistance”, or “On the payment of financial assistance”.

You can also use a free order form. But in any case, you need to clearly indicate the type of monetary payment; you should not write statements like: “pay a sum of money in the amount of …”. The type of payment the amount of money issued will depend on:

1) Personal income tax – the premium is subject to income tax in full. In the case of material assistance, personal income tax does not apply to the amount of 4,000 rubles per year in general cases and up to 50,000 rubles for a one-time payment for the birth of a child.

Or it is not subject to taxation at all, regardless of the amount, if paid in connection with natural disasters or terrorist acts;

2) Organizational income tax – financial assistance does not reduce the tax base. A bonus can reduce the tax base only if it is awarded for the labor achievements of employees (fulfilling a plan, achieving certain indicators, making rational proposals, etc.).

Bonuses paid in connection with anniversaries and holidays do not relate to labor costs that reduce the amount of profit of the organization;

3) Insurance accruals - financial assistance is exempt from payment of insurance premiums in cases provided for by law (in the amount of up to 4,000 rubles, at the birth of a child up to 50,000 rubles, compensation payments for damage caused in connection with natural disasters, payments in connection with death of family members). The premium is subject to insurance contributions in all cases.

Grounds for issuing an order

The following documents can serve as the basis for issuing an order for bonuses (material assistance):

• Employee statement. Most often, it is written for the payment of financial assistance in the event of cases when the employer’s local documents provide for such payments.
• Service note. Written by the employee’s immediate supervisor with a request to reward him for achieved results, excellent work, etc.;
• Employer's order to pay bonuses for holidays and anniversaries;
• Local regulations of the organization, which stipulate the procedure for paying financial assistance and bonuses. Moreover, the employer himself decides what to call this or that payment. For example, some organizations may pay a bonus for an employee’s anniversary (retirement, marriage), and some may pay financial assistance. It depends on the corporate policy of the organization. In cases where bonuses and financial assistance are prescribed by law, their names do not change (material assistance for the birth of a child, in connection with the death of a family member; bonus for work results);
• Other documents on the basis of which the employer may decide to make payments in favor of the employee.

After the order is issued, a copy of it is sent to the accounting department for the calculation of the amounts specified in it. There are no specific dates set for the payment of bonuses and financial assistance. They can be issued to the employee immediately after accrual or timed to coincide with a salary or advance payment.

Instructions for filling out form T-11

Using form T-11, a bonus is issued for one employee. The procedure for filling it out is as follows:

Name of company

It should be included here in full, without abbreviations. It is allowed to enter an abbreviated name (if available) in brackets, as in the constituent documents. This procedure is established by Decree of the State Standard of the Russian Federation dated March 3, 2003 No. 65-Art.

The above document is valid only until 07/01/2018, and then GOST R 7.0.97-2016 will come into force, but it also contains the same requirement regarding the name, as a document requisite.

All the above rules fully apply to individual entrepreneurs.

OKPO code

Next to the name there is a small field reserved for OKPO; the data for filling it out is taken from the list of codes issued by statistical authorities when registering a company. But leaving this field empty will not be a serious mistake.

The employee's last name, first name and patronymic are entered in full, in the genitive case.

Personnel Number

This is an individual employee code in a given organization, which is assigned upon hiring. Since the mandatory assignment of personnel numbers is not provided for by current legislation, this field is filled in only if it is available.

Structural subdivision

If he is not present in the organization, this line is not filled in.

Employee position

The position must be entered exactly as it appears in the employment contract and staffing table, in full, without reduction.

Motive of encouragement

This indicates why the employee will be given a bonus or financial assistance. For example: “for fulfilling the plan for the month of April”, “In connection with the birth of a child”.

In this line, you can describe in detail the reason for awarding an employee a bonus if the organization does not use free-form order forms or the order is issued using a specialized program.

Type of promotion

This line explains in what form the encouragement (material assistance) will be provided: cash, a valuable gift, or simply a declaration of gratitude or presentation of a certificate of honor.

Next, the amount of the bonus is indicated, the number of rubles must be indicated in words, next to kopecks in numbers. Then the entire amount is duplicated in numbers.

Then the document that served as the basis for issuing the order is indicated (employee statement, memo, manager’s order, etc.)

The signature of the manager, as well as the signature of the employee, indicates that he has read the order.

Sample of filling out form T-11

Instructions for filling out form T-11a

Form T-11a is intended for processing payments to several employees at once. The main details of the order are drawn up in the same way as in the previous form.

Also, similarly to the T-11 form, the following lines are filled in: “Motive of encouragement” and “Type of incentive”, after which subsequent information is entered in the form of a table. This means that the motive and type of incentive must be the same for all employees listed in the order. That is, even if the same employee simultaneously receives a bonus and financial assistance, it will be necessary to issue two different orders for him.

Filling out the tabular part of the order:

1. Last name, first name and patronymic of the employee - entered in full;
2. Personnel number – if available;
3. Structural unit - if available;
4. Position – in full, without abbreviations;
5. Amount – the amount that will be paid to the employee. This form does not provide for duplication in words. If an employee is not rewarded with money, then the form of reward is indicated (gratitude, certificate of honor, valuable gift);
6. The employees' signature confirms that they have read the order.
7. Grounds for issuing the order (deadline after the table). There may be several reasons, the main thing is that the motive and type of encouragement coincide. Or, conversely, one document can serve as the basis for issuing several orders. For example, there is one memo that contains information that the employee needs to be rewarded with a certificate of honor and a cash bonus. In this case, two orders will be issued, but the basis for them will be the same - the above memo.
8. Signature of the head of the organization.

Sample of filling out form T-11a

Duration and place of storage of bonus orders

The original order is stored in the personnel order book. A copy is in the accounting department, where it is either filed in a separate file where all copies of orders are stored, or attached to the documents on awarding bonuses.

Orders for awarding bonuses to employees and providing them with financial assistance must be kept in the organization for 5 years and then must be destroyed. But in practice, it is better to destroy such documents after a tax audit has been completed.

Since during its course various questions may arise about the taxation of amounts accrued on the basis of these orders, and it will be necessary to confirm the wording, on which, as mentioned above, depends how these amounts will be reflected in the tax accounting of the organization.

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