The translation of the 2-personal income tax certificate is carried out when traveling abroad. The consulate of the country you are visiting is provided with a translation of the 2-personal income tax certificate to confirm your solvency.
A certificate of income of an individual clearly demonstrates the financial portrait of a tourist; his salary as well as stability. This is a kind of guarantee for the receiving party that the guest will return to his homeland. The purpose of visiting the country can be either a work trip or just a vacation.
The 2-personal income tax is translated into the language that is considered official in the receiving country. If there are several languages in the country, the certificate is translated into one of them at the discretion of the traveler. Our translation agency will provide you with translations into English and Spanish.
Features of the translation of the 2-personal income tax certificate:
1. The translation of the document must comply with the standards of the receiving country.
2. Depending on the country, the 2-personal income tax certificate may have a different name of the document in a foreign language. Therefore, it is very important to tailor the translation for a specific country.
3. The structure of the translation of the 2-personal income tax certificate must repeat the original document.
4. It is important to take into account the presence of stable phrases, codes, abbreviations and professional terminology in the certificate.
5. The text of the 2-personal income tax certificate often indicates the bank’s slogan, which is also required to be translated.
6. In addition, texts also appear on watermarks contained in the certificate. Any text must be correctly translated and eliminate possible ambiguity.
Why translate the 2NDFL Certificate?
A certificate of income of an individual is a form approved by current legislation, which reflects the organization’s reporting for a certain year to the Tax Authority on wages paid to the employee, as well as on withheld tax and other tax deductions.
Thus, by providing a translation of a personal income tax certificate to the consulate of the country to which you intend to travel, you are showing your income. It is confirmation of the amount of this income that is important for consular officers as a guarantee that you are a wealthy person and are not going to stay to earn money in their country, but are visiting it as a tourist.
If, along with the 2NDFL certificate, you submit a work certificate and a copy of your passport for a visa, then the data specified in these documents must match the data in the certificate itself.
New form 2-NDFL in 2021
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Download the form or sample for filling out 2-NDFL (valid until the end of 2021)
Download form 2-NDFL (new from 2021)
Download the form for a certificate of income and personal income tax for an individual (new from 2021)
View instructions for filling out the certificate
On 10/23/2018, a new order of the Federal Tax Service of the Russian Federation dated 10/02/2018 N ММВ-7-11/ [email protected]
This regulatory act approved a completely new form of the 2-NDFL certificate, as well as the procedure for filling it out and submitting it to the Federal Tax Service.
From the moment the new Order comes into force (from 01/01/2021), the following cease to apply:
- Order of the Federal Tax Service of the Russian Federation dated October 30, 2015 No. ММВ-7-11/485 as amended. dated January 17, 2018, which approved the old certificate form, as well as the procedure for filling it out;
- Order of the Federal Tax Service of the Russian Federation dated September 16, 2011 No. ММВ-7-3/576, which established the regulations for submitting information to the tax authorities.
What changed?
There are different forms of certificates for submission to the tax office and issuance at the request of the employee:
- Form 2-NDFL KND 1151078 (Appendix No. 1 to the Order);
- Certificate of income and tax amounts of an individual (Appendix No. 5 to the Order).
The name, structure and content of the certificate for the Federal Tax Service have been changed:
- The discrepancy between the name and content of the document, which was observed earlier, has been corrected (now the form is called “Certificate of income and tax amounts of an individual”);
- the new form contains fewer sections (3 instead of 5), but is located on two sheets: the “old” section 3 is placed on a separate page in the appendix “Information on income and corresponding deductions by month of the tax period”;
- a code has now been added to the information about the details of the notice of granting deductions: “1” – provision of a property deduction to the taxpayer, “2” – social deduction, “3” – reduction of personal income tax by the amount of fixed advance payments (previously only the document number and the date of its issue were indicated) .
The Order is also accompanied by a new form for the register of certificates 2-NDFL (Appendix No. 1 to Appendix No. 4 of the Order), supplemented with lines for entering details (signs of submitted certificates) of reorganized legal entities.
In addition, the rules for submitting reports to the Federal Tax Service exclude the possibility of submitting 2-NDFL on electronic media (flash drives, disks, etc.). And when submitting the form through TCS channels, the previously existing limitation has been canceled: 3,000 certificates in one file.
The certificate that will be issued to employees is almost identical in appearance to the still valid form 2-NDFL. The line about the attribute, the adjustment number and the Federal Tax Service code, as well as the details of the notification of the provision of a deduction, have been removed from it. Otherwise, the order of filling remains the same.
Sample of the new form 2-NDFL (KND 1151078)
Sample certificate of income and tax amounts for an individual
Read in more detail: New certificate 2-NDFL
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Discussion: 3 comments
- Svetlana:
02/16/2018 at 15:42Do employees also need to provide the same certificate upon dismissal, or is the form slightly different? Why do they need the “attribute” or “adjustment number” fields?
Answer
Alexei:
02/19/2018 at 00:39
Hello. The employee is given a standard certificate form; no separate form is provided for such a case (clause 3 of Article 230 of the Tax Code of the Russian Federation).
The procedure for filling out the “attribute” and “adjustment number” fields is described in detail in the instructions for filling out the 2-NDFL certificate (the link is at the very beginning of the article).
Answer
02/20/2019 at 13:27
2-NDFL for 2021 - is the page number and double income encrypted in the barcode for employees with an income of more than 15 units per year?
Answer
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How much does a 2NDFL transfer cost?
| HELP 2-NDFL | order execution time | ||
| Do not rush | Tomorrow | Today* | |
| + 700 rubles - notarization of translation (if required) *Urgent translation of one document is carried out within 50 minutes | |||
| to English | 500 rub. | 800 rub. | 1000 rub. |
| into German (native speaker) | 1000 rub. | 1500 rub. | — |
| into French (native speaker) | 800 rub. | 1000 rub. | 1500 rub. |
| into Spanish (native speaker) | 900 rub. | 1200 rub. | 1600 rub. |
| into Portuguese (native speaker) | 1500 rub. | 2000 rub. | — |
| in Italian | 1500 rub. | 2000 rub. | — |
Samples of translation of corporate documents
Sample translation of a foreign trade agreement into English
Sample translation of a distribution agreement into English
Apostille for Certificate 2-NDFL
To affix an Apostille stamp on a document, you need to provide us with its original, we will make a notarized copy and affix an Apostille on it within 4 working days.
| The cost of an apostille depends on the number and type of documents | |||||
| 1 doc. | NZ copies and documents from another notary | ||||
| — The price includes state duty (RUB 2,500) — The price includes a notarized copy (no more than 2 pages) * This category includes documents from the Civil Registry Office of Moscow and the Moscow region (if an Apostille needs to be placed on the original), as well as notarized copies and documents (Powers of Attorney, Consents, Statements) certified by us personally at OUR notary. ** This category includes documents (Powers of Attorney, Consents, Applications) and notarized copies certified by you from ANOTHER notary. | |||||
| 5000 rub. for 1 document* | 6000 rub. for 1 document**. | ||||
Disadvantages of Using Templates
- Transliteration of names and titles. Templates contain only the main provisions, and names, names of cities, streets and institutions, etc. you will have to translate it yourself. There are some nuances here: some of the words are translated, and some are transliterated. Transliteration has its own standards. Understanding this on your own is more difficult and takes longer than turning to a translator. Professional translators already have experience in translating documents.
- Difficulties with assurance. If the translation needs to be certified, then for this it must be performed by a professional translator - a person who has a diploma in translation. Without presenting such a diploma to a notary, it will not be possible to certify the translation. Moreover, even translators have difficulties getting their translations certified by a notary. Translation agencies only certify translations from their own translators. Therefore, if you need a translation, it’s easier to go straight to the agency.
- If this is a translation of a contract or resume, you will still need some knowledge of English or the help of a translator - it is difficult to find a ready-made template that 100% describes the terms of the contract you need or your work history.
If you need guaranteed high quality translation of a document, if you don’t want to put in your own efforts, and especially if the cost of an error is too high, turn to professionals. Prima Vista Bureau has been translating personal documents, documents of legal entities and any other documentation into English and many other languages for more than 16 years.
Deadlines for submitting 2-NDFL for 2021
The deadline for submitting 2-NDFL to the Federal Tax Service is March 1 of the year following the reporting year. This period is the same for references:
- provided in the general manner: with the sign “1” on the title page (clause 2 of Article 230 of the Tax Code of the Russian Federation);
- sent to the Federal Tax Service for income on which tax could not be withheld: with the sign “2” on the title page (clause 5 of Article 226 of the Tax Code of the Russian Federation).
Until 2021, the deadline for submitting a general certificate and a certificate for unwithheld personal income tax differed. A certificate for withheld personal income tax was submitted until April 1, for non-withheld personal income tax - until March 1.
If the deadline falls on a weekend or holiday, it is postponed to the first working day (Clause 7, Article 6.1 of the Tax Code of the Russian Federation). Since the deadline for submitting 2-NDFL for 2021 falls on Sunday, it is postponed to the first working day - Monday 03/02/2020.
The period for issuing a certificate requested by an employee is no more than 3 working days from the date of receipt of the request from him (Clause 3 of Article 230 of the Tax Code of the Russian Federation, Article 62 of the Labor Code of the Russian Federation).
Sample 2-NDFL 2021 for the Federal Tax Service
Filling out the certificate begins with the first, general section:
- INN/KPP.
Organizations indicate the 10-digit TIN and KPP number from the Certificate of Registration. Since the TIN line consists of 12 cells, you need to put dashes in the last two. Individual entrepreneurs indicate only the TIN, and the checkpoint line is crossed out. If the certificate is submitted by the OP, then the TIN of the parent organization and the checkpoint of the separate unit are indicated.
- Help number.
Indicate the serial number of the certificate. If a clarifying or canceling certificate is submitted, you must indicate the number of the previously submitted certificate.
- Reporting year.
According to the 2-NDFL certificate for 2021, we indicate “2019” accordingly.
- Sign.
Specify the value “1” - if a regular certificate is submitted (“3” if it is submitted by the legal successor) and “2” – if a certificate is submitted that indicates unwithheld personal income tax (“4” if it is submitted by the legal successor).
- Correction number.
If the certificate is submitted for the first time in a year (“primary”), enter the code “00”; if you are submitting an adjustment, indicate what it is according to the account: “001”, “002”, etc. For a cancellation certificate, the code is always the same - 99.
- Submitted to the tax authority.
We indicate the code of the Federal Tax Service to which the certificate is submitted. Organizations send them to inspections at the legal address, individual entrepreneurs at the address of registration. Certificates on the OP are sent to the Federal Tax Service at the place of their registration, but they are submitted by the parent organization, and not by the OP itself.
- Tax agent name.
Why you should contact us
Employees of our office are ready to translate the certificate from the place of work. We guarantee confidentiality and provide discounts to regular customers. We can use delivery.
We offer fast translation of the relevant document. Final prices depend on certain criteria. This includes the volume and timing of the task. To order, just call the managers by phone.
Order translation
| Language | Certified translation, rub. | Notarized translation, rub. |
| Azerbaijani | 25 | 25 |
| English | 11 | 11 |
| Arab | 20 | 30 |
| Armenian | 25 | 40 |
| Belorussian | 9,8 | 9,8 |
| Bulgarian | 15 | 25 |
| Hungarian | 25 | — |
| Vietnamese | on request | on request |
| Greek | 25 | 25 |
| Georgian | 25 | 28 |
| Danish | 25 | — |
| Hebrew | 25 | 30 |
| Spanish | 12 | 15 |
| Italian | 12 | 18/30 |
| Kazakh | 25 | 25 |
| Chinese | 28 | 28 |
| Korean | 30 | 35 |
| Latvian | 20 | 20 |
| Lithuanian | 15 | 15 |
| Moldavian | 15 | 20 |
| German | 11 | 11 |
| Language | Certified translation, rub. | Notarized translation, rub. |
| Dutch | 25 | 25 |
| Norwegian | 25 | 45 |
| Polish | 15 | 18 |
| Portuguese | 15 | 20 |
| Romanian | 15 | 20 |
| Serbian | 15 | 15 |
| Slovak | 15 | 20 |
| Slovenian | 20 | 20 |
| Turkish | 20 | 25 |
| Turkmen | 25 | 30 |
| Uzbek | 30 | 45 |
| Ukrainian | 11 | 11 |
| Farsi/Persian | 30 | 45 |
| Finnish | 25 | 25 |
| French | 11 | 11 |
| Croatian | 15 | 15 |
| Czech | 15 | 18 |
| Swedish | 20 | 25 |
| Estonian | 30 | 35 |
| Japanese | 30 | 30 |
Who submits 2-NDFL for 2021?
Certificate 2-NDFL is drawn up and submitted to the Federal Tax Service by tax agents who paid income subject to personal income tax to their employees during the tax period. These include, in particular (Article 226 of the Tax Code of the Russian Federation):
- organizations;
- IP;
- notaries, lawyers and other private practitioners;
- separate divisions of foreign organizations in the Russian Federation.
Who doesn't submit 2-NDFL?
You do not need to submit 2-NDFL if:
- The income was paid to an individual entrepreneur under a GPC agreement or to a self-employed citizen (payer of professional income tax).
In this case, they pay the tax themselves.
- During the tax period, no income was paid to employees.
If during the year employees were on unpaid leave and did not receive income, there is no need to prepare a certificate for them.
- The organization has only a director, who is the founder, with whom an employment contract has not been concluded and income to whom is not paid.
If there is no activity and the director does not receive a salary, there is no need to draw up a “zero” certificate for him.
- Income paid by one individual to another.
In this case, the recipient of the income fills out not a 2-NDFL certificate, but a declaration in the 3-NDFL form and submits it to the Federal Tax Service at the place of registration at the end of the year in which he received the income. The one who paid him the income does not submit anything to the tax office, since he is not a tax agent.
More information about the need to fill out and submit zero 2-personal income tax for 2019 can be found in this article.
What can you expect with a translation of a personal income tax certificate?
In addition to a regular tourist visit to another country, having in hand a translation of the personal income tax certificate into English, you can apply for a loan at any European bank.
IMPORTANT: submitting an application for a loan does not mean that it will definitely be issued. But if you have a personal income tax certificate, you will have more chances.
The English language for translating the personal income tax certificate, in this case, should be considered as universal within the borders of the European Union.
When opening an account in a foreign bank or applying for a loan to purchase real estate, the applicant will also be required to have a notarized translation of the personal income tax certificate.
In general, this is a document that allows you to significantly expand the boundaries of commercial research in another state.
Requirements for filling out 2-NDFL
A complete list of requirements for filling out the 2-NDFL certificate submitted to the Federal Tax Service is given in Order of the Federal Tax Service of the Russian Federation No. ММВ-7-11 / [email protected] We list the most important of them:
- If the certificate is filled out by hand, the data is entered into it from left to right, starting from the first left acquaintance. If on a computer, then the values of numerical indicators need to be aligned to the right.
- If there is no data in a certain field or line, you need to put a dash in it.
- If there is no value in the field in which the amount is indicated, you must enter “0” in it.
- There should be no negative values in the certificate.
- Help pages are numbered consecutively and the number is indicated in the format “001”, etc.
- Data in 2-NDFL is entered in printed capital letters.
- When filling out a document by hand, you can only use black, blue, and purple ink. When filling out on a computer, you must use Courier New font with a height of 16–18 points.
- Errors cannot be corrected using putty or other corrective means. If you admitted it, it is better to redo the certificate.
- Double-sided printing is not allowed, as is stapling sheets.
Translation Features
This document is included in the list of required documents for obtaining a US visa and a Schengen visa. But first, it must be translated. This is a requirement of the embassy. A correctly translated, notarized salary certificate increases the chances of obtaining permission to enter a foreign country. It must be in both Russian and English.
Although the tourist has a choice. He can provide a salary document in the national language of the country of travel. The same can be done in English. This is important for the British diplomatic mission. The second option is more common.
The process goes like this:
- The paper is prepared in accordance with current standards.
- The translated document is sent to an authorized person for signature.
- It is drawn up on the company’s letterhead with its seal and stamp.
- The date of compilation and the originating number are indicated there.
- Transfer.
- Certified by a notary.
A sample of such a certificate can be found additionally. Our employees provide advice on apostille and legalization.
Translation of documents by company specialists
If you apply for a UK visa to our company, you do not need to have your documents translated or certified before visiting the office. You provide all certificates and certificates in Russian, and our employees will take care of everything else. Our in-house certified specialists will issue certified translations. Please note that the company’s clients also benefit from the fact that the translation of all documents in 2021 is included in the cost of obtaining a visa. In other words, the cost of a UK visa listed on our website is complete and final, and no additional adjustments are possible.
How long does it take to translate documents? Our standard turnaround time for translations for a UK visa is two working days. The day of submitting documents to the office is not included in the count. In case of truly urgent trips, the translation preparation time may be reduced. Be sure to coordinate the terms and conditions for processing urgent translations for a British visa with the employee who is handling your application. We also note that during the high season, when registering large groups (from 15 people), the translation preparation time may increase. We advise you to submit group applications in advance and discuss deadlines in advance.
Fines for 2-NDFL
The amount of the fine depends on the type of offense:
- The certificate was submitted late (clause 1 of Article 126 of the Tax Code of the Russian Federation).
The fine will be 200 rubles. for each document not submitted on time. If you are late submitting 2-personal income tax for 25 employees, you will be fined 5,000 rubles.
- Errors were made in 2-NDFL (clause 1 of Article 126.1 of the Tax Code of the Russian Federation).
For an error in the certificate, the fine will be 500 rubles. If, for example, you submitted 25 certificates and 5 of them with errors, then you will be fined in the amount of 2,500 rubles. Please note that the tax authority does not specify for which errors a fine is imposed. In the article Art. 126.1 of the Tax Code of the Russian Federation only talks about false information, but the legislator does not specify what this refers to.
In its letter dated 08/09/2016 No. GD-4-11/14515, the Federal Tax Service of the Russian Federation indicates that unreliable information includes arithmetic errors, distortions of total indicators and other errors that entail adverse consequences for the budget. This also applies to errors in the TIN, full name, date of birth and passport details of the employee.
But if you discovered an error earlier than the tax authorities and filed a corrective 2-NDFL, there will be no fine (clause 2 of Article 126.1 of the Tax Code of the Russian Federation).
