How to properly arrange the commissioning of equipment: 3 main stages

Putting equipment into operation. Commissioning of equipment is a set of measures aimed at preparing equipment for operation in accordance with regulatory and technical documentation, including setting operating parameters and testing under appropriate operating conditions.

Such events are necessary, as they are the basis for the act of putting equipment into operation.

Information for the document

In practice, very often the subject of civil transactions is various equipment. Equipment is rented, purchased, donated, etc. An integral part of such contracts is the act of putting equipment into operation. The legislation does not contain rules that regulate the process of drawing up an act of commissioning equipment. But the Civil Code of the Russian Federation contains some rules that regulate the procedure for accepting goods or services (for example, Articles 513, 720 of the Civil Code of the Russian Federation). These standards also apply to the act of putting equipment into operation. How and when to draw up this document and what features it has.

Features of drawing up a receipt

1. Completed sample contract
2. When the act is drawn up
3. Parties to the act
4. What needs to be included in the act
5. What is being checked

When the act is drawn up

In accordance with current legislation, drawing up an equipment commissioning certificate is not mandatory. But in practice, this document is always drawn up. This is primarily done in order to avoid further problems associated with equipment defects.

Important : if equipment is sold or transferred to a third party on the basis of other civil transactions, then it is necessary to draw up an act of putting the equipment into operation. Also, this document must be drawn up in cases where the operation of the equipment was stopped for the purpose of repair and resumed some time later: a commissioning certificate is drawn up when the equipment is resumed.

Drawing up such a document is an additional guarantee for both parties. This document is drawn up after the transfer of equipment and after its installation. In some cases, the act is also drawn up directly at the time of concluding the contract.

Parties to the act

Many people are interested in the question of who should sign the equipment commissioning certificate. Since this document is an integral part of the relevant agreement, it must be signed by the parties to the transaction or their authorized persons.

Important : very often a special commission is created to check the operation of the equipment. In these cases, the act of commissioning the equipment must be signed by all members of the commission.

Moreover, if the opinion of one of the commission members differs from the opinion of others, a corresponding entry is made about this in the document.

What needs to be included in the act

The legislation does not provide for a mandatory form of commissioning act. Accordingly, the parties may provide any information they consider necessary. The content of the act largely depends on the specifics and features of the equipment that is transferred on the basis of the transaction. Of course, there is no single form for the commissioning act, but the following information must be indicated in the text:

• brand, year of manufacture and name of equipment;
• date of equipment inspection;
• place of inspection and location of the equipment (if the equipment was tested in another place and is located in another);
• description of the conditions for using the equipment;
• other information and special conditions.

What is being checked

When drawing up the act, the following is checked:

• serviceability of equipment;
• his job;
• accommodation conditions;
• compliance of this equipment and its operating conditions with established technical safety standards and other regulations.

If during the inspection any malfunctions or any inconsistencies with established standards and legal requirements were discovered, then a corresponding entry is made in the text of the drawn-up report.

Please note: If during the inspection violations or malfunctions were discovered that make the operation of the equipment impossible, then in this case the equipment cannot be used: a corresponding entry is made about this in the text of the equipment commissioning act.

If the above faults are detected, they must be eliminated: the equipment can be used only after the detected faults have been eliminated. The responsibility for troubleshooting lies with the owner of the equipment, unless otherwise provided by the relevant agreement.

Important : after troubleshooting, the equipment must be re-tested: in this case, a new act of putting the equipment into operation is drawn up.
If, based on the results of the secondary inspection, no malfunctions were found, a corresponding entry is made about this in the text of the report, and operation of the equipment is permitted.

Target

The act is required for each party to a commercial or business relationship:

1. For a sales company, this is a guarantee that the equipment was in good working order when sold and corresponded to all descriptions. Accordingly, in the event of a malfunction due to reasons beyond their control, they will not have to bear responsibility for it (the exception is breakdowns that cannot be noticed at the first start).
2. For a company that buys equipment, this is a guarantee that it takes on its balance sheet serviceable equipment without various defects. If no checks are carried out, then in the future it will be quite difficult to prove that the malfunction was present from the very beginning, before the equipment went into operation, which means it will not be possible to make any claims to the seller.

In addition to reducing the likelihood of mutual claims between the client and the seller, the act is useful from a security point of view. This way the client can ensure that they can continue to comply with all safety regulations.

This point is very important for manufacturing enterprises, since harm to the health of employees or their death occurring at work can lead to a large number of troubles, including criminal prosecution of employees responsible for safety precautions at the enterprise.

ACT No. ___ of equipment commissioning

______________ "___" ________ ____ The
commission consisting of:

Chairman:

Members of the commission:

appointed by order (instruction) of the manager No.___ dated “___”_______ _____, having familiarized himself with __________________________________________________________ (name of equipment, brand, type, serial and inventory number)

installed at the address: ________________________________________________, having reviewed the technical documentation provided by _________________________________________________________________________ (name of the developer (manufacturer))

and results of operational tests carried out in accordance with ___________________________________________________________________________ (name and designation of the test program and methodology)

in the period from “___”________ ____ to “___”____________ _____, established that:

1. _______________________________________________________________________ (name of equipment, brand, type, serial and inventory number)

complies with labor protection requirements, taking into account the following comments (if any): __________________________________________________________ ________________________________________________________________________________. 2. The equipment is placed in accordance with design documentation, technological design standards (developed for specific organizations, production facilities and workshops);

3. When placing the equipment, the convenience and safety of its maintenance, the safety of evacuation of workers in the event of emergency situations are ensured, and the impact of harmful and (or) dangerous production factors on other workers is excluded (reduced).

4. Installation, installation (rearrangement) of equipment was carried out in accordance with the design documentation.

5. ______________________________________________________________ passed (name of equipment, brand, type, serial and inventory number)

tests and can be put into operation (or: only after eliminating the deficiencies noted in the List of Comments and Suggestions and preventing commissioning).

Conclusions: 1. ___________________________________________________________________ (name of equipment, brand, type, serial and inventory number)

put into operation at the address: ___________________________________ from “___”_________ ____ (or: after eliminating the deficiencies noted in the List of Comments and Suggestions that impede the commissioning of the equipment). 2. Carry out warranty service in accordance with the technical documentation for the equipment. Applications:

1. Protocol of commissioning works from “___”______ ____, No. ______.

2. List of comments and suggestions from “___”________ ____, No. ______.

Chairman of the commission ________________________________________________________________ (position, personal signature, surname, initials)

Members of the commission ________________________________________________________ (position, personal signature, surname, initials)

Download the document “Equipment Commissioning Certificate”

Sample filling

Let's take a closer look at how exactly this document is filled out:

1. First, you should write the title of the document and also briefly describe its essence. After this, you should indicate the place where the document was compiled, as well as the date of its preparation. Then the composition of the selection committee, positions and full names of employees are indicated. You should also provide a link to the order of the director who approved the composition of the selection committee.
2. The main part of the document should describe the fact that the equipment was checked by the admissions committee. The serial number, declared characteristics, names of manufacturers, place of production, and other parameters are indicated here. The regulations on the basis of which the inspection is carried out are also listed.
3. This part should provide information about the actual condition of the equipment being tested. If it is in satisfactory condition, then this should be noted. If defects and malfunctions were found, this should also be indicated. Moreover, all comments should be described in the act in as much detail as possible. There should also be a clause stating that all adjustment work was carried out properly and the equipment meets all safety requirements.

The summary should be that the equipment has passed all testing and is ready for further use.

The sample filling looks like this:

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What hardware is included in the OS?

Commissioning is a documented confirmation of the readiness of the OS for its intended use.

According to the law, not every asset is classified as an operating system. The equipment must meet the following criteria:

• service period of at least 1 year
• the equipment was not purchased for the purpose of resale in the future
• the asset must be used for the personal needs of the enterprise or transferred to other persons on contractual terms for temporary use
• equipment purchased for the purpose of generating profit or income

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Operations required to place an order

To use the equipment in the future, it is necessary to officially confirm the commissioning. The procedure can be performed by issuing an appropriate local order and an act of acceptance and transfer of property, which will be the legal basis for registering the asset.

Before signing such an order, it is necessary to create a special commission that can determine the readiness of the OS to begin operation. The composition of the commission is at least 3 persons who are directly related to this type of equipment and must, as experienced specialists, evaluate:

• quality and general condition of the OS (they must correspond to the passport data of the object)
• as a result of a visual inspection, identify possible problems and malfunctions (or record their absence)
• It is imperative to start up the equipment, working out the time specified in the contractual obligations
• analyze the conditions where the OS will be used

In some cases, the execution of the above documents allows you to bypass the signing of the commissioning act.

When installing equipment to replace worn-out and obsolete equipment, it is accepted by a commission appointed by the enterprise and consisting of plant specialists.

When introducing new technologies, when mastering new products, when increasing production volumes, equipment is put into operation as part of construction and reconstruction projects in accordance with the procedure for accepting completed construction projects approved by standards.

Documents found on the topic “equipment commissioning certificate”

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Instructions for filling out the act

Although there are no strict requirements for the execution of this act, it is necessary to remember the standards for drawing up business documents. To correctly draw up the act, you should adhere to the following recommendations:

1. At the top there should be a “header” that states which agreement this act is an annex to. The date, number and place of drawing up this agreement are noted. Many companies note the name, details and position of the manager here.
2. The title of the document is indicated in the center of the sheet. Below is detailed information about the facility that is planned to begin operation. You should also note the address and location where the new equipment will be installed.
3. Information about organizations that take part in the preparation of the document is indicated. The act also includes the responsible persons who are members of the commission.
4. The process of carrying out inspections and tests is described, and their results are noted.
5. The commission makes a conclusion by noting whether the inspected object is suitable for work. Also, responsible persons determine the date from which the operation of this facility can begin.
6. If any additional documents are attached to the act, they must also be mentioned in a separate paragraph.
7. The document indicates which employee becomes responsible for storing new fixed assets.
8. At the bottom of the document, members of the commission put their signatures with transcripts.

Why is an order to put fixed assets into operation necessary?

When a company accepts an object or some other property on its balance sheet, it becomes necessary to prepare certain documents. One of them is an order to put new facilities into operation. This document is issued by the head of the receiving organization. It is on the basis of this order that the company receives or purchases fixed assets, capitalizes them, and registers them.

New objects can be added to the company’s balance sheet in various situations:

• donation;
• purchase;
• do-it-yourself production;
• production with the help of contractors;
• receipt as authorized capital;
• sponsorship.

After a special commission is created, a thorough inspection and verification of the object takes place. Experts determine its technical condition. If there are any defects, a defect report is additionally drawn up in form OS-16. When drawing up an order, special attention should be paid to the date of acceptance and commissioning of new fixed assets. It is from this date that tax records are kept. As for the timing, the law does not define a clear period within which new facilities must be put into operation. As a rule, this is decided by the director of the organization.

There is no need to use a standard form to draw up this order. As a rule, the document is drawn up in a free style. Often an organization creates an individual model for itself. Below is a sample order. However, this does not mean that the document must look exactly this way. You have the right to make any additions and changes to suit your needs.

It is allowed to use any order design style. The main condition here is the availability of the necessary information, which must be present in administrative documents. For example, there should be data about the object, the date the order was drawn up, signatures of the responsible persons.

Related documents

• Certificate of marriage based on the results of an inspection of the object
• Certificate of return of defective goods
• Report on shortage and/or mis-grading of goods
• Act on establishing discrepancies in quantity upon acceptance of goods
• Certificate of acceptance and transfer of equipment. Equipment commissioning certificate
• Certificate of acceptance of products for quality (Certificate of defects)
• Salary accrual and payment sheet
• Layout of the collective agreement
• The employer's response to the proposal to start collective bargaining
• Proposal of the trade union organization to start collective bargaining
• Workers' proposal to start collective bargaining
• Order on holding collective negotiations for the preparation and conclusion of a collective agreement
• Order on holding collective negotiations for the preparation and conclusion of a collective agreement
• Minutes of the general meeting (conference) of the collective of workers
• Model charter of a mutual aid fund under a trade union committee
• Instructions for filling out the preliminary medical examination form
• Form for preliminary medical examination
• Subscription for cooperation (Information)
• Extract from the minutes of the general meeting (conference) of employees on the adoption of a collective agreement
• Extract from the minutes of the general meeting (conference) of employees on the election of an authorized representative of employees for concluding a collective agreement

What is this document?

The equipment commissioning certificate is an official document that confirms the suitability of the equipment for operation, its compliance with the declared parameters and safety standards.

Serves to introduce equipment into the production process.

The equipment commissioning certificate is drawn up:

• based on the conclusion of the selection committee, when commissioning a new facility;
• on the basis of an equipment repair report when repair work was carried out;
• on the basis of the relevant act when the modernization work was carried out;
• on the basis of a transfer and acceptance certificate, when the institution takes ownership of used equipment.

How to fill out form T-54? Step-by-step instructions - follow the link. Commissioning of equipment is carried out by order of the manager. First, the suitability of the equipment for its intended use is checked in the presence of a commission, then it is mandatory to put it on the organization’s balance sheet.

Commissioning procedure.

Why is the act needed:

• After signing the document, depreciation begins to accrue on the equipment. For some equipment, the beginning of the warranty period is the day of commissioning.
• Sometimes, instead of a commissioning act, a transfer and acceptance act is drawn up. But if there is a need for repair work, then this act must be drawn up.

Important! For high-tech equipment, a commissioning certificate must be available at the enterprise or organization.