How to view an electronic sick leave certificate on the FSS website

How to view ELN on the FSS website

On the FSS website there is an office of the insured person, an office of the policyholder and an office of medical and social examination (MSE). At certain stages of the formation of a sick leave certificate, access is granted to processors involved in entering data, calculating payment amounts and checking the correctness of registration. Access is provided on a first-come, first-served basis as the disease progresses and reasons to make adjustments arise. When getting acquainted with personal accounts on the FSS website, consider the test version by logging into your account under a test account. Employees involved in calculating sick leave payments must freely navigate the policyholder’s personal account.

In what cases may authentication be required?

It is necessary to check the certificate of incapacity for work if there is any doubt about the authenticity of the document. The original form has a number of distinctive security marks.

If an employee uses an invalid form, the following penalties may be imposed:

• reprimand or other disciplinary action;
• criminal liability (monetary penalty, arrest, compulsory community service, imprisonment);
• fine;
• compensation for illegally received payments by an employee.

For providing an invalid or counterfeit form to a company or official, a fine of up to 80 thousand rubles is imposed.

Who needs a sick leave check?

After the employee contacts a medical institution, the doctor registers a certificate of incapacity for work; at this stage, it is important to correctly fill out and check the patient’s details. The assistant is the format-logical control built into the program, but the doctor is obliged to exclude the occurrence of errors that cannot be calculated by the system. Correct diagnosis and treatment form the doctor’s reputation. According to the law, the doctor is given 15 days to accompany the patient’s illness and document the results.

Then the sheets can go to the ITU or receive closed status and become available to employers. MSE is prescribed for illness lasting more than 15 days, which can be extended based on the results of reviewing the course of the disease and assessing the patient’s condition.

After the ELN is closed, the employer gains access to it and fills in the data on his part: length of service, average daily earnings, availability of regional coefficients and form of employment. Based on the data, the amounts payable at the expense of the employer and at the expense of the Social Insurance Fund are calculated. All calculations are subsequently checked by FSS employees.

The employee should also know how to track an electronic sick leave certificate in order to verify the correctness of the calculations.

Questions and answers

1. Is there any liability for providing false certificates of incapacity for work?

Answer: For providing a false certificate of temporary incapacity for work, liability is provided in accordance with Art. 327 of the Criminal Code of the Russian Federation.

1. Do I understand correctly that in order to check the authenticity of the certificate of incapacity for work, you need to download the excel file of the FSS website of Russia?

Answer: Yes, the specified file must be downloaded and the authenticity of the certificate of incapacity must be verified. If there is no information about a specific sheet, you must send a request to the Social Insurance Fund or the medical organization that issued the sheet.

Checking the ENL by the employer on the website of the Social Insurance Fund

The employer must know how to check the electronic sick leave by number online in order to subsequently enter data into it for calculations. It is possible to check the electronic signature only after receiving an electronic digital signature and installing the software.

When receiving ELN numbers from employees, you need to go to your personal account, find the “Electronic sheets” tab, then “Request a sheet”. Fields to fill out will appear - ELN and SNILS number.

In the required sheet, the employer fills in the employee’s data (in the “To be filled out by the employer” tab) and saves the changes made. After this, the sheet is sent to the Social Insurance Fund, where the data will be checked and the payment of benefits will be assigned.

Let's figure out how to find out the electronic sick leave number by last name. The employer must make changes to the personal account interface. Sick leave certificates can be searched by full name. employee, by SNILS number, by ELN number, by ELN status and creation date.

Policyholders often resort to engaging an authorized representative to work with Portals and services. For the legal work of an authorized representative in the FSS services, a power of attorney is drawn up for the representative (in accordance with Chapter 10 of the Civil Code of the Russian Federation). Scanned form is uploaded to the Foundation Portal. An employee of the Social Insurance Fund studies the power of attorney, assesses its legitimacy and, if the result is positive, approves the power of attorney.

In the personal account, the employer calculates the payment amounts using an electronic calculator. The calculations are subsequently checked by FSS employees.

Purposes of the audit

As already indicated, on the basis of sick leave, the Social Insurance Fund pays compensation to the employee for all the time he spent on sick leave. A citizen who did not fill out the form properly or did not apply for it at all at a medical institution is not entitled to receive benefits. Every year throughout the country, the FSS detects approximately 2,500 – 2,600 false certificates.

The FSS can also check sick leave certificates in order to compare the data indicated on the leaflet itself and the data on benefits paid. Most of the funds paid by an employer to its employee for the time spent on sick leave are compensated to him from the Social Insurance Fund budget. Unscrupulous employers may inflate the amount of benefits paid in order to receive a larger reimbursement from the Fund.

Checking an electronic sick leave certificate by a doctor

Doctors are not always informed about how to view an electronic sick leave certificate on the FSS website.

To set up a personal account in a medical institution you need:

1. Preparation of equipment and software;
2. Obtaining an electronic digital signature for a legal entity, for a doctor drawing up an electronic medical record and for the chairman of a medical commission.
3. Obtaining written consent from the patient, filled out according to the standard form, for issuing a form in electronic form. The patient is required to fill out such consent in each medical institution where he intends to open sick leaves.

After completing these steps, the doctor creates a new document and fills in the required fields. To minimize the number of errors, a format-logical control system is built into the program. For example, the patient's name does not contain numbers, and a male patient is not able to register on maternity leave. Such checks are carried out automatically at all stages of processing.

The doctor must be scrupulous when working with sick leave, fill out information about the patient correctly, and extend the sick leave if the patient requires additional time for treatment. After 15 days of illness, the doctor transfers the patient to a medical and social examination, as a result of which the certificate is extended for up to 1 year.

Legislative regulation

The unified form of sick leave was published in 2011 and enshrined in order of the Ministry of Health and Social Development No. 624n. According to Order No. 347n of the Ministry of Health, this form is printed documentation with a degree of protection under the index “B”.

Doctors working in hospitals, clinics and dispensaries have the right to issue certificates of incapacity for work. The document cannot be issued by employees of the following services:

• Ambulance;
• blood transfusion stations;
• sanatorium or other health-improving institution;
• forensic medical expert group.

With the adoption of Federal Law No. 86-FZ, it became possible to issue sick leave certificates electronically. Their verification is carried out using an electronic signature, which should exclude cases of forgery. However, a complete transition to this system did not occur. Therefore, checking the authenticity of a sick leave certificate never ceases to be relevant.

Checking an electronic sick leave certificate by an employee

An employee must know how to check an electronic sick leave certificate and find out its details. On the FSS website there is a personal account of the insured person, to which every employee gets access. By logging into your personal account, you will see a list of sick leave certificates, the employee will find the current one and find out the necessary details.

When issuing a sheet in electronic form, the employer does not have the right to demand sick leave in paper form. To exercise the rights of employees, the employer is obliged to install software and receive sick leave in electronic form.

Forgery of certificate of incapacity for work

Today, the likelihood of providing subordinates with a fake certificate of incapacity due to illness remains high, despite the fact that all ballots are entered into an electronic database and each of them is assigned an individual number. Meanwhile, the number of people wishing to purchase a fake document is not decreasing.

Who is faking it and why?

Demand creates supply. Advertisements for the sale of sick leave forms are constantly found on the Internet, as well as simply “on the fence.” Certificates of incapacity for work are offered to everyone at train stations, at the entrance to metro stations, and public transport stops.

Often, even with detailed study, it is difficult to distinguish fakes from the original. Modern technologies in the field of printing have opened up limitless opportunities for individuals who copy forms on official websites and sell them among unscrupulous and short-sighted citizens. The smarter and more enterprising ones simply negotiate with a medical professional and he, for a fee, draws up a sheet in accordance with all the rules. All this is done in order to justify absenteeism from work and, in addition, to receive sickness benefits. But the law strictly punishes those responsible, regardless of citizen status.

A fake document has been detected: what to do?

If during the audit a fact of deception was discovered, events can develop according to one of three scenarios.

The procedure for accruing sick leave in the Social Insurance Fund

Partial expenses that employees may incur in connection with such events are covered by the government. To fulfill this possibility, the certificate of incapacity for work is transferred by the employee to the direct employer, and he subsequently sends its data to the Social Insurance Fund. After verification, funds are credited and paid out.

The procedure for calculating the amount for the period of temporary disability is carried out taking into account the following parameters:

• the period during which the employee was sick;
• the amount of wages at which the employee works. Its value is taken at the time of going on sick leave;
• regional coefficient;
• average income of a person.

For reference. The longer the employee was in an official labor relationship, the greater the ratio to the amount of wages he will receive money for the period of incapacity.