Form 18 for the military registration and enlistment office: form, instructions, sample 2019-2020

The legislation of the Russian Federation requires all enterprises, regardless of their organizational and legal forms and forms of ownership, to maintain military records. This responsibility, as well as the goals and objectives of this area of ​​activity are prescribed in the following regulations: in the Federal Laws of the Russian Federation: dated 05/31/1996 No. 61, dated 02/26/1997 No. 31, dated 03/28/1998 No. 53; “Regulations on military registration”, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719. The maintenance procedure is set out in the “Methodological recommendations for maintaining military registration in organizations” (approved by the Chief of the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

Why is it necessary to maintain employee records?

As soon as an enterprise is registered, information about it is transferred to the military commissariat (see paragraph 19 of the “Rules for maintaining the Unified State Register of Legal Entities and providing the information contained therein”, approved by Decree of the Government of the Russian Federation of June 19, 2002 No. 438). The maximum period for transferring information about a new company is five days from the moment it is entered into the Unified State Register of Legal Entities - this is the responsibility of the registration authority, so “people in uniform” can come to the employer with a check at any time.

Therefore, all companies, regardless of their form of ownership, are required to keep military records of their employees (subclause 6, clause 1, article 8 of the Federal Law of May 31, 1996, No. 61-FZ, clause 7, article 8 of the Federal Law, dated March 28, 1998. No. 53-FZ) and promptly report information about them to the military commissariat.

What is reservation of military personnel?

Reservation of persons liable for military service is a special procedure that allows the employer to ensure the functioning of his enterprise in wartime.

Booking is the responsibility of the employer who meets at least one of the following criteria:

• signed an agreement with the authorities on the execution of orders for state needs during the period of mobilization or in wartime;
• participates in the implementation of mobilization tasks for cooperation;
• vested with special powers during wartime;
• its activities in wartime make it possible to ensure the defense and security of the country, the livelihoods of the population, and the work of government bodies.

For the jobs required by such an employer (there is a separate list of professions and positions), a restriction on the military mobilization of the workers in them can be issued - a reservation.

Why do you need an organization registration card form 18?

In essence, this is a report that contains the main indicators of the results of maintaining military records and booking of citizens who are in reserve.

Organizations according to the method of accounting are divided into two types:

• to the leading simple control unit;
• for companies that make reservations for citizens who are in reserve.

Higher education institutions carry out educational training for employees, final year students and graduate students.

Form 18 is filled out every two years and submitted to the military registration and enlistment office by December 31 of the current year as of January 1 of the next year.

Form 6

The obligation to compile registration data of those liable for military service arose for each organization on the basis of Federal Law No. 53. The legislative act obliges each company to begin activities to maintain a registered license from the moment of its registration.

And also, the rules for maintaining the Unified State Register of Legal Entities, which operate on the basis of Resolution No. 438 of the Government of the Russian Federation, establish that the body registering the company is obliged to transfer data about the newly created legal entity to certain authorities within the prescribed time limits. The list of these structural bodies also includes the commissariat of territorial subordination.

In turn, the military registration and enlistment office, having received information about a newly registered enterprise, automatically registers it. From this moment on, the company administration has an obligation to maintain relevant documentation and provide timely reporting.

According to the law, companies that have assumed the responsibilities of employers have the following obligations to the military registration and enlistment office:

• Account for your employees according to office work instructions.
• Provide timely information about all changes occurring in personnel matters.
• Transmit data on the current state of personal accounting matters.

Personnel officers of companies have different views on the complexity of reporting to the commissariat. For some, it does not raise questions, but there are times when an employee is faced with a difficulty in how to fill out the form, which can only be resolved with the help of the law.

Each HR inspector, when performing his duties, must be guided by the following standards:

• Federal Law No. 61 “On Defense”, namely, Article 8.
• Federal Law No. 31 – Article 9 “On mobilization”.
• Regulations on military registration at the enterprise.

In accordance with these standards, the chief and the personnel officer are responsible for carrying out work on interaction with the commissariat. According to the regulations, it is the personnel officer who is appointed responsible for such work, but in large enterprises a separate responsible person can be identified who will deal only with HR issues.

Each organization maintains a military records file.

The procedure for determining responsible persons is as follows:

• For a number of employees of up to 500 people (members of military service) – 1 employee (usually a part-time personnel officer).
• If there are from 501 to 2000 persons liable for military service, one specialist is appointed.
• Over 2000 persons – two authorized persons.

The assignment of duties occurs by order. The direct work of the appointed person is to compile F6 for the district military registration and enlistment office. Form 6 for the military registration and enlistment office is called “Report on the number of working and reserved citizens in reserve.”

Where is it provided?

The organization's registration card is drawn up in triplicate and filled out on both sides. The completed document is signed and certified by the director of the enterprise. After this, the form is sent to:

• the first copy – to the regional reservation commission;
• the second - to the military registration and enlistment office;
• the third - to the archive of the enterprise.

If the card is presented to the district reservation commission for the first time, it is registered in the registration register. A mark to this effect is placed on all copies. The registration number must correspond to the number of the entry in the journal.

A letter code A or B is also assigned:

• A - only control is carried out;
• B - military registration and reservation of citizens who are in reserve are carried out.

Leave a comment on the document

Do you think the document is incorrect? Leave a comment and we will correct the shortcomings. Without a comment, the rating will not be taken into account!
Thank you, your rating has been taken into account. The quality of documents will increase from your activity.

Procedure for filling out the document

The organization’s registration card, form No. 18, is contained in the Letter of the Ministry of Culture of the Russian Federation dated October 21, 2015 N 344-01-39-VA “On the provision of an organization’s registration card.”

The organization's registration card, the form of which must be filled out by all organizations without exception, must contain:

• date of completion;
• registration number;
• information about the manager (position, full name);
• information about the employee who carries out the VU in the organization (position, full name);
• information about the company (name, date, place of registration, legal address, actual and postal address, main OKVED codes, INN, OGRN, etc.);
• information about employees in reserve;
• and other information.

When booking citizens who are in reserve, the card indicates: the number of reserved citizens who are in reserve, the number and section of the list of positions and professions for which citizens are booked.

The completed document is signed by the manager and certified with a seal.

Step-by-step instructions for filling out the card

When filling out the form, pay attention to the order in which information is placed according to the sample.

In clause 1 we indicate the full name of the enterprise.

In paragraphs 2-7 we write down information about the manager (full name, position, telephone number), information about the person in charge (full name, telephone number), address of the enterprise (legal, actual, postal).

We fill out item 8 if there is a higher organization. If there is none, then we leave this item blank.

In clause 9 we indicate the main codes of the enterprise in order, as they are marked in the form, as well as the organizational and legal form, form of ownership (digital code and decoding).

In paragraph 10 we write the total number of employees; part-time workers are not included in the report.

In clause 10.1 we indicate the total number of citizens: males in the reserves, and females with military specialties. We divide this figure into subparagraphs “a” and “b”, according to military ranks; from subparagraph “b” we calculate the number of citizens who have category “B” of fitness for military service (limited “fit”).

Clause 10.2 is filled out by enterprises that book citizens. The number of reserved citizens is entered here.

In clause 10.3 we enter information on the number of employees who have mobilization orders. In this case, the citizens specified in clause 10.3 are also taken into account in clause 10.5.

Clause 10.4 includes information about the presence of persons of conscription age (men aged 18-27 years old who are required to be registered with the military and are not in the reserves). Employees specified in clause 10.1 are not taken into account.

In clause 10.5 we enter information about the number of unbooked citizens. This paragraph will coincide with the information in clause 10.1.

pp. 12, 15.1 and 15.2 are filled out by organizations that book reserve employees. It should be noted that clause 12 contains information about the types of economic activities and positions for which the reservation is being made (according to the List of Positions and Professions). If the activity of the enterprise is related to or is under the jurisdiction of a federal government body, only the List number is indicated.

Upon liquidation (change of legal address), the company is deregistered. An entry about this is made on the card in the district commission in the line “Note on deregistration (liquidation of the organization).”

How to fix errors

If an error is found in the document, it must be corrected as follows:

• carefully cross out a number or word (so that the mistake can be made out);
• write the correct option at the top;
• next to it, if possible, or in the margins they put o;
• All persons participating in filling out the document sign next to it.

If a serious mistake was made, then often the copy with the error is destroyed and a new act is created, where all the information is re-entered.

Attention! According to Art. 23 of the Tax Code of the Russian Federation, it is necessary to store this act in the KS-18 form as a primary accounting document for 4 years, after which the paper can be handed over to the archive.

The company registration number is

It contains information such as the type of organization, the year and place of its creation, the code of the division of the tax office associated with it, the number of the decision on the organization of this enterprise.

This code is very multifunctional.

It may be useful to you if you need confirmation of the existence of this organization and the accuracy of the documentation received, obtaining information about the inclusion of a company or its owner in the “black list” of the Federal Tax Service, its location address, TIN number and the identity of the owner of this company. The OGRN is indicated in the following documentation: in entries in the registration register for a given legal entity, in papers confirming the inclusion of this organization in the register, in all documentation that relates to this enterprise (for example, in details), in information about the state registration of the company.

How to decrypt? The number is unique for each company.

What is TIN, OGRN, KPP?

Tax authorities began to assign OGRN and OGRNIP to everyone since June 2002 on the basis of the Decree of the Government of the Russian Federation “On the Unified State Register of Legal Entities” No. 438 of June 19, 2002.

The register is open, that is, any person has the right to contact the registration authority with a request to provide information from the state register for any company or for any entrepreneur registered within the region served by this registration authority.

OGRN consists of 13 digits, OGRNIP - of 15. They contain the following information: 1 digit - sign of assignment of the state registration number of the record (to the main state registration number (OGRN) - 1, 5; to another state registration number of the record (making changes) - 2; to the main state registration number of an individual entrepreneur (OGRNIP) - 3) 4, 5 digits - the serial number of the constituent entity of the Russian Federation according to the list of constituent entities of the Russian Federation established by Article 65 of the Constitution of the Russian Federation 6 and 7 digits - code number of the interdistrict tax inspectorate that issued OGRN for a legal entity or OGRNIP for an individual entrepreneur from 8 to 12 (OGRN) digit and from 8 to 14 (OGRNIP) digit - the number of the entry entered into the state register during the year 13 digit (OGRN) - control number: the remainder of the division of the previous 12- digit number by 11, if the remainder of the division is 10, then the control number is 0 (zero) 15 digit (OGRNIP) - the control digit is equal to the last digit of the remainder from dividing the previous 14-digit number by 13, not 11. Using the OGRN as an example 1117746358608 let's consider all the information that we can get from this digital combination: 1 digit - 1.

Responsible for assigning records to the main state registration number. The 2nd and 3rd digits are 11. This is 2011 - the time when the entry was made into the state register. 4th and 5th digits – 77.

What is a registration number?

So what does this term mean?

Registration number (or registration code) is a strictly defined sequence of characters (most often letters and/or numbers) assigned to a specific object to identify it. In a series of homogeneous objects, it serves as an analogue of a name and can contain information not only about the serial number of the object among many of the same, but also about certain characteristics.

What are OGRN and OGRNIP and how to decipher them?

Later, new forms of ownership appeared (individual entrepreneurs, civil companies, public corporations, etc.).

etc.), and the existing ones began to evolve in such a way that one identifier became insufficient to distinguish them.

Since the TIN contains the only information: which Federal Tax Service inspection the enterprise is assigned to, and under what serial number it is registered there.

No more information can be extracted from the TIN, no matter how hard we try.

Therefore, after some time, or rather, after Federal Law No. 29-FZ of 08.08.2001 came into force.

Ogrn decryption

That is why checking the OGRN can easily identify a fraudster and confirm the existence of a specific company. There are three ways to find out if the number is correct: 1.

Having submitted an official request to the tax authorities, find out after paying the state fee all the necessary information. 2.

Through the official website of the Federal Tax Service, where you can access information about legal entities included in the Unified State Register. 3.

Registration number in the Pension Fund of Russia and the Social Insurance Fund, how to find out

I didn’t dare go there either - the huge queues killed all my desire.

Who takes the 18-KS and when?

Report 18-KS is submitted by all legal entities that build and commission environmental facilities.
Submit the form to Rosstat at your location (if it does not coincide with the place of business, submit it at your place of business). Report separately for branches and separately for the parent organization. The form is submitted annually. Deadline: February 4 after the reporting year. If it is a weekend, the deadline will be moved to the next working day. Submit the form at your convenience - on paper or electronically.

Rosstat may impose a fine for missing the deadline. For officials 10-20 thousand rubles, for legal entities - 20-70 thousand rubles. For a repeated violation, the amount increases to 35–50 thousand rubles and 100–150 thousand rubles, respectively (Article 13.19 of the Code of Administrative Offenses of the Russian Federation).

Comments on the document “Sample Enterprise Card”

Personal message | Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Personal message | Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Reply 0

Card index on a current account: what does its presence mean and why is it needed?

After reading the article, you will learn what it means to have a card index in your current account. Let's talk about the types of filing cabinets and their features. We will also look at what advantages appear for a legal entity in the absence of a bank account file.

What is a bank account file?

Let's start with what a card file for a current account means. This is a banking tool for managing payment orders of the owner of a current account (account). If invoices cannot be executed by the bank for any reason, they end up in a file cabinet.

Also read: Types of bank accounts: differences and characteristics

The reasons for opening a file cabinet are divided into two groups:

Payment orders have not received the client’s approval (acceptance) for debiting funds or bills cannot be paid due to the arrest of the account.

There are not enough funds on the organization's current account to fulfill obligations; the account does not provide for an overdraft or its limit has been exceeded, which means it is impossible to pay orders.

Accordingly, card index No. 1 and card index No. 2 open - they will be discussed below.

The absence of a file cabinet for a legal entity’s current account is a significant plus when agreeing to open a credit line, overdraft limits, obtaining financing for business development, etc.

On the contrary, the presence of a file cabinet indicates the financial instability of the legal entity. faces. By the way, account files are opened only for organizations.

It should also be noted that the file cabinet does not directly contain any information about legal debt. persons before the bank or counterparties.

It only shows that there are unpaid obligations on the account that will be repaid in a certain order (as soon as acceptance is received or money is credited to the account).

Card file No. 1

Currently, businessmen rarely use payment orders with acceptance.

Basically, file number one is filled with obligations that are not enforceable due to the imposition of a judicial restriction on the entire legal account.

persons or for a certain amount. Such payments will not be made until restrictions are lifted.

Documents are recorded in an off-balance sheet bank account. accounting No. 90901. Thus, file number 1 contains orders awaiting permission to make a payment.

Card file No. 2

Documents in file cabinet No. 2 are accounted for in off-balance sheet account No. 90902, hence the names of the file cabinets - at the end of the off-balance sheet accounting account numbers.

What is card file No. 2: it is opened at the bank if there are insufficient funds in the current account of a legal entity to pay claims (that is, obligations are not fulfilled on time).

Each subsequent order is placed in a queue for payment processing.

Moreover, if the payment is not paid in full, then the order from the card index can be partially repaid (if the amount of receipts on the account is not enough).

If a payment is included in file number 2, the organization can withdraw it in full or depending on the balance of the unpaid amount, if the order was partially repaid.

The presence of card index number two on an account is highly discouraged by banks. Although many of them approve an overdraft on the client’s account, the presence of overdue payments makes it difficult to obtain loans.

Sequence of payments

As already written above, payment orders form a certain sequence. Moreover, if on the account with a legal entity. If a person has enough funds to fulfill all payments, they are carried out according to the date of their receipt.

But if the amount does not cover all obligations, then, according to Art. 855 part 2 of the Civil Code of the Russian Federation, according to card index No. 2 the following order is established:

1. Payments for alimony, for compensation for damage to life and health.
2. Settlements with legal personnel persons on wages, vacation pay and sick leave.
3. Payments for taxes and fees, to pension funds and the social insurance fund.
4. Payments to other budgetary and extra-budgetary funds.
5. Other orders are in the order received.

Within these groups, payment orders are also executed in accordance with the date of their receipt. Please note that before making new payments, you need to remove the card file from your current account, that is, pay off all accumulated bills.

In this case, according to card index No. 1, the bank forms two independent queues:

• from payments awaiting client approval;
• from payments awaiting permission from authorized authorities (tax, customs, courts of various instances, etc.).

The relevant grounds for seizure and other restrictions on the movement of funds through current accounts are set out in the Tax Code of the Russian Federation, the Criminal Procedure and Arbitration Procedure Codes of the Russian Federation, the Law “On Customs Regulation in the Russian Federation” No. 311-FZ, the Law “On Enforcement Proceedings” No. 229-FZ.

Of course, in the daily business activities of any organization, a situation may arise when there are not enough funds in the account to make the next payment, or problems arise, for example, with customs. The very appearance of a card index is not so scary; the main thing is to fulfill your financial obligations. This is what helps maintain a good reputation for the company.

(3 3.67 out of 5)