In July 2021, Rosstat massively re-approved forms for statistical reporting. Many forms have undergone only minor technical changes, but the 3-inform form has changed quite significantly.
In this review, you will find out what has changed in the 3-inform statistical report, by whom and in what time frame the reports are submitted to Rosstat, you will be able to familiarize yourself with the features of filling out the document in accordance with the approved procedure, as well as a sample of filling out and download the 3-inform report form in the new edition .
What is Form 3-inform
According to Rosstat rules, filling out the 3-inform form for 2021 is necessary to collect and analyze information about the implemented digital and information and communication technologies. Respondents submit the statistical form every year at the end of the reporting period.
IMPORTANT!
Order No. 424 of July 30, 2020 approved the new statistical form 3-inform for 2020: before filling out, check the title page of the document and check the number of the regulatory order. Submitting reports on the old form is unacceptable.
Do I need to fill out statistical forms for separate divisions?
On the official website of Rosstat in the section “Information for respondents” it is stated that “instructions for filling out separate forms provide for the provision of reporting both for each separate division and for a legal entity without separate divisions.”
When filling out a report for a legal entity without separate divisions, the code part of the title page form indicates the 14-digit identification number of the head division, linked to the OKPO code of the legal entity and ending in 001.
Who rents it out
Order No. 424 determines who submits 3-inform - respondents who are legal entities. But there are exceptions: small businesses do not report on this form.
Organizations with the following types of activities are required to submit 3-inform:
| OKVED 2 (Sections and codes) | Group name |
| Section A | Agriculture and forestry, fishing and fish farming |
| B | Mining |
| C | Manufacturing industry |
| D | Electricity, gas and steam, air conditioning |
| E | Water supply, drainage, waste collection and disposal |
| F | Construction |
| G | Wholesale and retail trade |
| H | Transportation and storage |
| I | Hotels and catering |
| J | Information and communication |
| K | Financial and insurance activities |
| L | Real estate transactions |
| M | Professional, scientific and technical activities |
| N | Administrative activities and related services |
| O | Public administration, social security, military security |
| 84.24 | Ensuring public order and safety |
| 85.22 | Higher education |
| 85.23 | Training of highly qualified personnel |
| Q | Healthcare, provision of social services |
| R | Culture, sports, leisure and entertainment |
| 95 | Repair of computers, personal and household items |
About declassification
Among the grounds for declassifying information that was previously a state secret is the assumption by the Russian Federation of obligations to exchange information. This could also be done due to a change in the current situation, due to which it makes no sense to continue to keep the information classified.
The period for classifying information cannot exceed 30 years. However, there are exceptional cases when an interdepartmental commission decides to extend the classification period.
When and in what form should I report?
The statistical report on the use of digital technologies is submitted annually before March 25 of the year following the reporting period: the deadline for submitting 3-inform for 2021 is until March 25, 2021.
Documents must be submitted to the territorial statistics department at the respondent’s place of business. If the company has separate divisions, report to the Rosstat authorities at the location of such division.
The format for submitting statistical reporting is electronic or paper. But in 2021 they plan to agree on an order from Rosstat on electronic reporting. After its approval, submission of paper documents to statistics will become unacceptable.
ConsultantPlus experts discussed how to fill out form No. 3-inform for 2020. Use these instructions for free.
Answers to frequently asked questions
The reporting period for 3-INFORM is a calendar year.
This statistical report must be submitted no later than April 25 following the reporting year. Question N1: Hello! I work at the head office of a large company and I am faced with the task of filling out and sending form 3-INFORM to Rosstat.
It is not entirely clear to me whether I need to fill out a statistical report only for the head office or include data for the entire organization, including separate divisions, in the report. I would like to know more. Thank you! Answer: Hello! You need to fill out the form with information about the parent organization, and a separate report is prepared for each of the separate divisions.
Thank you! Answer: Hello! You need to fill out the form with information about the parent organization, and a separate report is prepared for each of the separate divisions. Form code for OKUD, report to statistics for 2021 Deadlines for submission, name of the form, date and number of the Rosstat order on its approval Form index 602001 Information on the availability and movement of fixed assets (funds) and other non-financial assets, Rosstat Order dated June 26, 2017 N 428 Instructions - Rosstat Order dated November 30, 2017 N 799 11 602002 Information on the availability and movement of fixed assets (funds) of non-profit organizations, Rosstat Order dated June 26, 2017 N 428 Guidelines - Rosstat Order dated November 30, 2017 N 799 11 (short) 602003 Information on transactions with fixed assets on the secondary market and their rental, dated June 26, 2017 N 428 11 (transaction) 602004 Information on the availability, movement and composition of contracts, lease agreements, licenses, marketing assets and goodwill (business reputation of the organization), dated June 26. 2017 N 428 11-on 601009 The main data on the activities of the organization, 07/15/2015 No. 320, the order of Rosstat No. 541 dated 08/21/2017 1-enterprise 610016 Basic data on the activities of the organization, 08/26/2015 No. 390 of the order-Order of Rosstat No. 541 of 21.08. 2017 P-5(m) The following reporting forms should be highlighted separately:
- Form P-3 “Information on the financial condition of the organization.” In 2019, you must report for 2019 by January 30, 2019. Information is sent monthly until the 28th day of the month following the reporting month, but at the end of the quarter and year this deadline shifts to the 30th day. All organizations whose payroll number exceeds 15 people rent out. The form and instructions for filling it out were approved by Rosstat order No. 772 dated November 22, 2017. Please note! Starting with the January report, you will need to use the new P-3 form, approved by Rosstat Order No. 468 dated July 31, 2018.
- Form P-4 (NZ) “Information on part-time employment and movement of workers.” The report was approved by the order indicated above (for form P-4), and it must be submitted by the 8th day of the month following the reporting quarter. This means that the report for 2021 must be submitted by 01/08/2019 (in accordance with the production calendar for 2019, January 8 is a day off, so it is better to submit this report before the New Year holidays. Although the rule of transfer to the first working day also applies). Available to all organizations with more than 15 employees.
- Form P-4 “Information on the number, wages and movement of employees of the organization.” All organizations and their separate divisions are required to submit it by the deadline: the 15th day after the end of the reporting quarter. This means that for the 4th quarter of 2021 it is necessary to report by 01/15/2019. The report was approved by Rosstat order No. 566 dated 09/01/2019. From the report for the 1st quarter of 2021, a new form will be used, approved by Rosstat order No. 485 dated 08/06/2018. Read the article about filling out form P-4.
- Form 1-enterprise, which provides basic data on the activities of organizations. For 2021, it must be submitted by 04/01/2019. Rosstat, by order No. 541 dated August 21, 2017, approved Form 1-enterprise, which must be used for the report for 2019. The order also contains instructions for filling it out.
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In addition, there are special forms for small businesses and entrepreneurs.
They are also mandatory: OKUD form code Name of the form, date and number of the Rosstat order on its approval Index 601013 Information on the main performance indicators of a small enterprise, 07/15/2015 No. 320 Instructions - Rosstat order No. 541 dated 08/21/2017 PM 1601377 Information on production micro-enterprise, Rosstat order No. 541 dated 08/21/2017 MP (micro)-nature 1601305 Information on the activities of an individual entrepreneur, Rosstat order No. 541 dated 08/21/2017 1-entrepreneur 1601308 Information on the main performance indicators of a small enterprise, Rosstat order No. 541 dated 08/21. 2017 MP-SP 613005 Information on the activities of an enterprise with the participation of foreign capital, 07/15/2015 No. 320 1-VES 601011 Information on technological innovations of a small enterprise, 08/06/2018 N 485 2-MP innovation Among them, the following stand out:
- 1-IP “Information on the activities of an individual entrepreneur.” Rented by all individual entrepreneurs who are not agricultural producers. The deadline is March 2 of the year following the reporting year.
- 1-IP (trade) “Information on the activities of an individual entrepreneur in retail trade.” They are rented by individual entrepreneurs who are engaged in retail trade and the provision of household services to the population. The deadline is no later than October 17 of the year following the reporting year.
- PM-prom “Information on the production of products by a small enterprise.” All small enterprises and entrepreneurs, with the exception of microenterprises, with the number of employees from 16 to 100 people are rented. Sent monthly by the 4th day of the month following the reporting month.
- PM form “Information on the main performance indicators of a small enterprise.” The report is submitted by legal entities belonging to small enterprises, with the exception of microenterprises. The deadline is the 29th day of the month following the reporting quarter. For the 4th quarter of 2019, the report must be submitted by January 29, 2019.
Microenterprises must submit information to statistics using the MP (micro) form “Information on the main performance indicators of a microenterprise.”
The deadline is February 5 of the year following the reporting year. In addition, all organizations, in accordance with the provisions of Article 18, are required to provide a mandatory copy of the annual accounting report to the statistics body. This obligation applies to absolutely everyone, with the exception of government organizations and the Bank of Russia.
The deadline for submitting annual financial statements is no later than 3 months after the end of the year.
It includes:
- income statement;
- balance sheet;
- mandatory annexes to the balance sheet and income statement, such as: statement of changes in equity capital, statement of cash flows and statement of intended use of funds.
Small businesses must submit only their balance sheet and financial statements to Rosstat. This is defined in Order of the Ministry of Finance No. 66n dated July 2, 2010. In addition, organizations and individual entrepreneurs send industry information.
Some forms are subject to approval at the regional level, but most of them are still federal, and are approved by Rosstat.
What are the rules for filling out 3-inform
Respondents complete the title page and 21 sections. Detailed instructions for filling out 3-inform in 2021 are in the table:
| Chapter | Filling procedure |
| Title page | On the title page the respondent reflects:
|
| 1 | We indicate general information: the availability of computers and servers, mobile Internet, extranet and other technical means. Answers are given in yes/no format. |
| 2 | We enter quantitative indicators for PC. We determine how many computers were received in the reporting year and how many total PCs have access to the Internet |
| 3 | We prescribe the maximum Internet access speed and determine the degree of satisfaction with speed indicators |
| 4 | We set goals for using the Internet and note satisfaction with the online services provided. The answers are given in yes/no format. |
| 5 | We describe the functionality of the company website |
| 6 | We describe the targeted use of social networks. Answers - in yes/no format |
| 7 | We indicate the goals of using technologies for collecting and analyzing big data |
| 8 | Determining the goals of using artificial intelligence |
| 9 | We note whether cloud services were used |
| 10 | We write down information about the use of the Internet of Things |
| 11 | We indicate the intended use of radio frequency identification |
| 12 | We describe how electronic sales and purchases of goods were carried out using special digital services |
| 13 | We enter information about the use of special programs, with the exception of general programs. Order No. 424 explains how to fill out certificate 5 of form 3-inform: as a separate appendix to section 13, we indicate information about programs and databases from Order of the Ministry of Telecom and Mass Communications No. 621 dated December 31, 2015. The new 3-inform form does not provide for references; all reference information is indicated as part of the sections of the statistical report |
| 14 | We register the fact of contacting data centers |
| 15 | We indicate whether the respondent has the opportunity to provide data storage and processing services |
| 16 | We enter information about the number of employees in the company. We note how many employees use the Internet, special equipment and programs |
| 17 | We indicate whether information security measures were used |
| 18 | We outline the costs of introducing and using digital and information technologies. We distribute by areas of spending, the figures are given in thousands of rubles |
| 19 | We determine sources of financing for ICT costs |
| 20 | We enter information about the quantity of products sold or shipped that were produced using digital technologies (products of the ICT sector) |
| 21 | We indicate the number of separate divisions of the company |
IMPORTANT!
The regulations do not explain how to fill out the secrecy sign in the 3-inform form - in 2021 it is not filled out. Organizations with classified status report on the same basis as other respondents.
After completing all sections, the statistical report is certified by the manager or the employee responsible for submitting the information. The date must be entered and contact information must be indicated - email and phone number of the performer.
Immunity
It is important to consider that even when completing Form 3 of secrecy, a person’s right to privacy may be violated. Thus, FSB officers check all transactions, transactions on bank accounts, make requests to various authorities in order to obtain information about the person. Those who check the life of a ward under the 3rd form of secrecy carry out the same procedure in relation to members of his family. Restrictions on the right to privacy may only become apparent during preliminary checks. In the future, the right can be violated only on special grounds, which are noted in the legislation.
Sample
This is an example of filling out the 3-inform form for 2021.
About restrictions
The first restriction related to access to state secrets is the ban on traveling abroad. The terms for which this prohibition is imposed are established by the employment agreement. The ban on leaving the country is valid for some time after the employee’s dismissal. The Customs Service always contacts the Federal Security Service when people with Form 3 security clearance cross the border. However, employees with this type of clearance do not have to face more severe restrictions.
About the procedure for obtaining admission
The state has approved special instructions regulating the procedure for obtaining access to classified data. To begin with, the applicant provides a whole package of documentation containing information about him. Next, he is introduced to the relevant laws so that he can decide whether he can cope with work related to classified information. It is important that his consent is recorded, since in the future his civil rights will be limited.
After this, thorough checks of the applicant and his family members begin. If we are talking about 1 or 2 forms of security clearance, active measures are taken. With form 3, checks are carried out when doubts arise in the information provided by the applicant.
Next, the legislation in force in this area is explained to him. He must be informed of his responsibility for disclosing state secrets.
The decision to grant admission is made by the military commissar. If we are talking about the heads of state enterprises or bodies, the decision is made by those who confirmed them in office.
About social guarantees
In addition, everyone who has access to information constituting a state secret is provided with a list of social guarantees. Among them are additional payments to wages; also, persons with clearance are given the preferential right to remain at work during regular activities. Also, such persons are provided with percentage increases in wages for length of service. It should be taken into account that the surcharges for the secrecy of Form 3 will be minimal; as the degree of clearance increases, the surcharges will increase.
Sometimes access to state secrets may be terminated by decision of official bodies. The reason may be termination of an employment contract, violation of obligations related to state secrets. Also, termination of access may provoke termination of the employment agreement. If a person loses his or her security clearance, he or she continues to have an obligation of non-disclosure.
