Equipment installation certificate: rules for drawing up, sample

In the case when an organization uses the services of installing any devices, an equipment installation certificate comes in handy.

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It does not matter whether the device is portable or not. Its appearance is also not important. This could be computer software, refrigeration units, workbenches, compressors, metalworking and woodworking machines, welding equipment, etc.

The important thing is that two organizations (or a company and an individual, or two individuals) have entered into an agreement under which one of them provides this type of service, and all clauses of the agreement are satisfactory to representatives of both parties.

The act is valid only together with the corresponding agreement. This is a kind of evidence that the work was actually carried out. And they were carried out in such a way that the result satisfied the customer.

The parties who draw up the act are renamed “Customer” and “Contractor”. The contractor in this case is often the supplier of the equipment mentioned.

Components of the act

Before drawing up an act, the two parties first create an equipment installation agreement. In this case, one party provides services, and the second uses them.

The act is an annex to the agreement and cannot exist as a separate document. Such paper has legal force and is proof that the work on installing industrial equipment has been completed and the result is satisfactory to the customer.

As a rule, the act is drawn up in any form indicating important information. The legislation does not provide for a unified form of the document, and that is why each individual organization has the right to draw up a document on a regular A4 sheet or on letterhead.

Like any document compiled, a sample equipment installation certificate has several parts: introductory, main and final.

The first part contains the name of the document, where it was created and when. In addition, you must indicate the contract number, which is the basis for signing such a paper.

The most important information is contained in the second section, namely:

1. Personal data of the customer. If such a representative is an entire organization, then the name of the leader should be indicated.
2. Contractor's passport details.
3. Date of the drawn up contract for the installation of industrial equipment.
4. List of installed devices, number indicated if necessary.
5. Amount including VAT.

At the end, the parties indicate the cost of the work and the number of copies of the equipment installation certificate created.

The final part contains the signatures of both parties.

Sample act form OS-15 page 2

Often, equipment is installed in separate rooms, which are usually prepared by the customer of the work, ensuring the preparation of the areas and their security. The transfer of premises is also formalized by a corresponding act of free form, a sample of which is presented below:

Importance of the document

Both parties who signed the agreement must understand that the act is necessary for each of them. The contractor who signs the equipment installation certificate can be sure that his work has been accepted and he will receive payment for it.

The customer must enter the data of the act into accounting. This is necessary in order to include payment for services in the cost section.

The law does not prohibit the creation of one act for the installation of several types of equipment. Since there are no special requirements for drawing up the document, the list of installed devices can be long. When drawing up an act of handing over equipment for installation, it is important to indicate all the details and have the signatures of both parties. Without these important details, the document has no legal force and may be considered invalid.

Write-off of materials step-by-step instructions for accounting

Any organization acquires materials for the company’s activities not for their own sake. And the purchased valuables will not lie dead weight in the warehouse for the director to admire. They are intended for use in production, sales or administrative purposes. Therefore, purchased materials are subsequently consumed in production.

However, in the warehouse the storekeeper or warehouse manager is responsible for them, and the materials are taken into account on account 10. When the materials leave the warehouse, the situation will change: the account and the person in charge will change. In this article we will analyze the write-off of materials with step-by-step instructions for this procedure for you.

articles:

1. Accounting entries for writing off materials

2. Registration of write-off of materials

3. Write-off of materials - step-by-step instructions if not everything is consumed

4. Standards for writing off materials for production

5. Example of a write-off act

6. Methods for writing off materials for production

7. Option No. 1 – average cost

8. Option No. 2 – FIFO method

9. Option No. 3 – at the cost of each unit

So, let's go in order. If you don't have time to read a long article, watch the short video below, from which you will learn all the most important things about the topic of the article.

(if the video is not clear, there is a gear at the bottom of the video, click it and select 720p Quality)

We will look at write-offs of materials in more detail than in the video later in the article.

Accounting entries for write-off of materials

So, let's start by determining where the purchased materials can be sent. It should be noted that materials are truly ubiquitous and there are ways to, as they say, “plug a hole” in any problem area of ​​the organization:

• - serve as the basis for the production of products
• - be an auxiliary consumable material in the production process
• — perform the function of packaging finished products
• - used for the needs of the administration in the management process
• — assist in the liquidation of decommissioned fixed assets
• - used for the construction of new fixed assets, etc.

And the accounting entries for writing off materials depend on what materials are released from the warehouse for:

Debit 20 “Main production” – Credit 10 – raw materials released for production

Debit 23 “Auxiliary production” - Credit 10 - materials were released to the repair shop

Preparatory procedures

Before drawing up and signing the act of handing over the equipment for installation, it is necessary to carry out an appropriate check, which will make it clear whether the building, foundation, room or fastening device is ready. The test is always carried out differently, and it depends on the type of equipment.

Before you implement your plan, you need to check something, namely:

1. Technical properties of units.
2. Equipment compliance.
3. Ready for installation.
4. Availability of the necessary tools.

After everything has been checked, workers can begin installation, and only then should a report be drawn up indicating that all relevant functions have been completed and the customer has no complaints.

Number of copies

The installation act is a “safety cushion” for organizations that install and install various types of equipment, structures, etc. Therefore, the act is usually drawn up in at least two copies. One is needed for the customer, the other for the installation contractor.

If the customer goes to court, the contractor can always prove through an act that the work was at least carried out.

Even if an organization installed material assets on its own, this document must appear in the financial statements to calculate remuneration for the employee who carried out the installation. It is also needed to write off acquired material requirements, followed by adding their value to the total value of equipment or other property of the organization.

Electronic filling

Increasingly, organizations and enterprises are using a special 1C program to draw up acts. All this happens due to the fact that when filling out the form by hand, you can make a mistake and it will be difficult to correct it in writing. To use this service you need to download the application. Next you need:

1. Go to the section “Sales” - “Sales” - “Act”.
2. Enter the required data.
3. Indicate the number of the current contract.

The program sets the date for drawing up the act automatically. In the event that the document was filled out after the work had been done, you will need to indicate what exactly was done and how much was paid.

Material write-off act - form and rules for drawing up

Inventory assets (TMV) are funds that were purchased at the expense of the enterprise. They can be used to create finished products, carry out work activities and meet the needs of an organization or enterprise. During the process, some materials may be considered unsuitable. Then they will need to be written off.

It is impossible to maintain correct internal company records without drawing up an act of writing off material assets. Based on a correctly executed document, a certificate of changes in inventories in the accounting system is prepared.

Rules for drawing up an act for writing off material assets

The accounting policy does not provide for the formation of a single sample write-off act. Each specific organization must create a form in accordance with office work standards and the individual needs of the enterprise.

Transaction participants

As a rule, when concluding an agreement, there are two parties who have the authority to sign it. When signing, it is worth remembering that the quality of the work done and the correct completion of all documentation play an important role.

A correctly drawn up contract and a signed act will help in resolving controversial situations. The following have the right to sign standard documentation:

1. The customer or his authorized representative.
2. Head of a contracting company.
3. Head of the installation organization.

Representatives of installation work, as a rule, are needed in order to resolve a number of issues regarding the installation of equipment, since in some cases qualified specialists with special permission are required to perform the work.

As-built documentation for equipment installation

The signing of the installation certificate is usually preceded by a large and complex work, each stage of which must be documented. These documents form as-built documentation, which is graphic and text materials that record the fulfillment of the project requirements and the features of the work performed. For example, as-built documentation for the installation of process equipment on pipelines consists of a number of documents united by a register of production documentation and including:

• Journals of general and special work, welding work, anti-corrosion and heat treatment of welded joints, ultrasonic and radiological testing, color flaw detection;
• Journals of quality control of welded joints, incoming inspection and journal of designer supervision (if necessary);
• Executive diagrams and drawings of installed equipment;
• Test and acceptance certificates;
• Verification protocols for external inspection and measurements of welded joints;
• Operating instructions, quality certificates, sanitary and hygienic certificates, etc.

Only upon completion of installation work is the certificate signed. It can be drawn up after commissioning work has been carried out (according to the conditions specified in the contract), i.e. after the installed equipment has been tested and put into design and operational mode.

Basic moments

When drawing up the contract, brief information about the installation process and technical characteristics of certain devices is indicated. But the act specifies detailed characteristics of the equipment, features and stages of the work being carried out. The main aspects that are prescribed in official documents are:

1. Main stages of the process.
2. Purpose of installed equipment at the enterprise.
3. Date of verification of installed devices.
4. Claims of the parties.

In short, an act is a document that reflects the whole essence of the use and installation of equipment. In addition, all conditions for safe use are indicated. All information provided must be additionally verified by qualified specialists. This helps detect irregularities and malfunctions. Based on this document, one party, if there are claims, can apply to the judicial authorities to resolve the dispute.

The parties must agree in advance on when the work will be carried out and in what volume. After this, the contractor guarantees that the device is installed and in good condition.

In addition, the installation company provides a warranty period that begins from the moment the equipment is installed.

The act of assembling equipment from components

Contents _____________________________________________ I APPROVED (name of organization) ______________________________ (name of position) ______________________________ (signature, transcript of signature) ________________ (date) ACT N _______ _________________ (date) To complete the assembly of _______________________________________________ (name of object), the following materials (components) were used: ———— ————————————————————— N tour N ¦ ¦rub.

¦ rub. ¦ +—+————+————+———-+——-+————-+———-+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +—+————+ ————+———-+——-+————-+———-+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +—+————+————+———- +——-+————-+———-+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +—+————+————+———-+——-+———— -+———-+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +—+————+————+———-+——-+————-+———-+ ¦ TOTAL ¦ ¦ —————————————————————+———— Vacation allowed ____________________________ Released ____________________________ The components received were capitalized as an item of fixed assets: ————————— ————————————— ¦ ¦ ¦ Cost, rub.

¦ ¦ Name ¦ Inv. Number +—————————+ ¦ ¦ ¦ Units ¦ Total ¦ +————————+————+———-+—————+ ¦ ¦ ¦ ¦ ¦ ————————-+————+———-+—————- The above object is completed (delete what is not necessary): with our own resources; with the involvement of a third party organization/individual.

Upon completion of the configuration and diagnosis of conflicts, no equipment has been installed and the facility is ready for operation. __________________________ _____________ _____________________ (job title) (signature) (signature transcript) __________________________ _____________ _____________________ (position title) (signature) (signature transcript) __________________________ _____________ _____________________ (position name) (signature) (signature transcript) The form of this document is given as an example.

Certificate of completed work on installation of suspended ceilings

Over the past 10 years, stretch ceilings have ceased to be know-how, becoming the “gold” standard. Due to its practicality and long service life, companies provide up to 15 years of warranty on it.

But here, read the contract carefully, since often the interpretation is as follows: they say the canvas is 25 years, and the work performed is 1 year.

In any case, you will need an ATS for installing suspended ceilings, which you will download from the link below.

We recommend that you order suspended ceilings from large companies that will exist on the market in 10 years, unlike fly-by-night companies and other private teams.

Fixed asset completion certificate, sample

Act of completing objects After selecting the accounting order Depreciation calculation, details become available on the tab, which must be filled in for the correct calculation of depreciation.

Similarly, fill out the Tax Accounting tab to calculate tax depreciation for this fixed asset. I will tell you in more detail about fixed asset accounting in a special course.

After entering all the details, we submit the document.

When posting, the following transactions will be generated: Form OS-1 Certificate of Acceptance and Transfer of Assets is printed from the document. Thus, the acquisition, installation and acceptance for accounting of a fixed asset from several components is reflected in the 1C Enterprise Accounting program 8.2.

The act of assembling equipment from components

Contents _____________________________________________ I APPROVED (name of organization) ______________________________ (name of position) ______________________________ (signature, transcript of signature) ________________ (date) ACT N _______ _________________ (date) To complete the assembly of _______________________________________________ (name of object), the following materials (components) were used: ———— ————————————————————— N tour N ¦ ¦rub.

¦ rub. ¦ +—+————+————+———-+——-+————-+———-+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +—+————+ ————+———-+——-+————-+———-+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +—+————+————+———- +——-+————-+———-+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +—+————+————+———-+——-+———— -+———-+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +—+————+————+———-+——-+————-+———-+ ¦ TOTAL ¦ ¦ —————————————————————+———— Vacation allowed ____________________________ Released ____________________________ The components received were capitalized as an item of fixed assets: ————————— ————————————— ¦ ¦ ¦ Cost, rub. ¦ ¦ Name ¦ Inv. Number +—————————+ ¦ ¦ ¦ Units ¦ Total ¦ +————————+————+———-+—————+ ¦ ¦ ¦ ¦ ¦ ————————-+————+———-+—————- The above object is completed (delete what is not necessary): with our own resources; with the involvement of a third party organization/individual. Upon completion of the configuration and diagnosis of conflicts, no equipment has been installed and the facility is ready for operation.