Personal PPE registration card in 2021 Sample

A personal PPE issuance record card is the main document confirming the issuance of personal protective equipment to an employee.

Order 290n “Rules for providing workers with personal protective equipment” Card for recording the issuance of personal protective equipment

The personal issuance record card contains all items on PPE issued to the employee, a link to the document justifying the issuance of this particular personal protective equipment, as well as the anthropological data of the employee, on the basis of which the required size is selected.

What are protective equipment?

This is property that workers use to reduce the negative impact of harmful substances and protect the body from pollution.

Classified into:

Collective . Used to ensure the safety of the entire team.
Individual . They are used to preserve the health of only one person.

Protection from the influence of external factors that negatively affect working personnel must be provided by the facility manager.

Who is responsible for issuing workwear?

Regarding responsibility for issuing PPE - Oksana Semenova. 1. Manager A sent workers B and C (let's assume electricians) to replace lighting lamps on lighting masts located on the territory of the enterprise in winter. At the same time, the manager did not provide the workers with insulated overalls, helmets, or safety belts. As a result: a lamp below fell on the head of the worker who was insuring the head - he received a concussion - he let go of the stepladder; the second worker, who was at the top, lost his balance while performing work - fell down, broke his arm and received a head injury; one of the workers received pneumonia.

Categories of protective equipment

Means for maintaining health are classified and divided into subgroups:

First . From general pollution, mechanical impacts, from fumes of non-toxic compounds, from slipping. This includes protection from abrasion, vibration, cuts and punctures, noise, and from falling from a height.
Second . For protection against chemical products (vapors of aerosols, varnishes and paints, petroleum products, fats, oils of various compositions).
Third . To protect personnel from the effects of biological factors (insects and various microorganisms).
Fourth . To preserve the health of personnel from radiation and ionizing radiation.
Fifth . To ensure protection of the body from temperature changes, thermal study, as well as contact with heated and cold surfaces.
Sixth . From exposure to electric current, shocks formed by an electric arc, static electricity, electromagnetic fields and radiation.
Seventh . This is protective clothing for signal recognition when the worker is at a distance in the field of view.
Eighth . Complex protective equipment. For example, a gas mask that simultaneously protects the organs of vision and smell from dust, gas contamination, as well as mechanical damage to the skin.
Ninth . Dermatological products: they provide protection against low temperatures, ultraviolet exposure, microorganisms, and insects. Varieties: hydrophobic and hydrophilic action.

PPE is issued depending on production conditions.

Collective protective equipment

Means for protecting the collective are divided into the following categories:

To bring the air environment to standard indicators . This is a device for ventilation units, pressure normalization and conditioning, signaling the presence of harmful substances and hazards found in the air of work areas.
To normalize the lighting level (installation of light filters, light openings, lighting devices).
From ionizing radiation (equipment for air purification, trapping harmful radiation, including the use of protective coatings).
From infrared radiation (thermal insulation equipment or automatic alarm devices).
From ultraviolet radiation (ventilation units and protective devices).
From noise (soundproofing and sound-absorbing equipment).
From electric shock (grounding devices, lightning rods, grounding).
From mechanical influences (protective casings, blocking).

Means of collective protection of personnel are provided for by regulatory documents and local acts.

Individual protection means

Personnel are provided with the issuance of property to protect them from the negative effects of harmful substances on the body.

List of issued property:

Workwear (winter and summer suits, scarves, hats, aprons and much more).
Working shoes (shoes, boots, ankle boots, sandals).*
Special means that provide respiratory protection (respirators of various types, gas masks).
Hearing protection equipment (headphones, earplugs).

* Slippers are classified as technical clothing, as they do not provide ankle protection. Footwear used in production must be closed type.

Questions and answers

Do I understand correctly that if the employer does not provide PPE, I may not start work? Wouldn't that be a truancy?

Answer: According to Art. 81 of the Labor Code of the Russian Federation, absenteeism is considered absence from the workplace without good reason during the entire working day (shift), regardless of its duration, as well as in the case of absence from the workplace without good reason for more than four hours in a row during the working day (shift). . In your case, refusal to perform work is due to failure to provide PPE - you have the right to this.

I work as a car mechanic. Clothes are often stained with machine oil, which is not safe from a fire safety point of view. What to do in this case?

Answer: In this case, the employer, at his own expense, is obliged to provide care and storage of PPE, promptly carry out dry cleaning, washing, degassing, decontamination, disinfection, neutralization, dust removal, drying of PPE, as well as repair and replacement of PPE. For these purposes, the employer has the right to issue employees with 2 sets of appropriate PPE with double the wearing period.

Procedure and standards for issuing PPE

All personal protective equipment issued by the enterprise must correspond to the physiological parameters of a person. Control over the collateral must be carried out within certain periods, and the issuance must be documented.

Several rules of procedure and norms of issuance:

Storage periods for completed cards and responsibility

In the lists of the Ministry of Culture No. 558 dated August 25, 2010, on the basis of which the storage periods for archival documents at the enterprise are determined, the card for issuing PPE is not mentioned. It follows from established legal practice that hiring companies need to focus on the period of storage of lists for the issuance of protective equipment. It is equal to one calendar year.

If an employer evades the obligation to fill out cards or does not keep them in the archive for a year, administrative measures will be applied to him. According to the provisions of 5.27 of the Code of Administrative Offenses of the Russian Federation, the fine will be:

1-5 thousand rubles. – for the head of a company or individual entrepreneur;
30-50 thousand rubles. – for a legal entity.

If a violation of labor legislation is detected again, the amount of penalties increases. Individuals and individual entrepreneurs pay up to 20 thousand rubles to the budget, companies – up to 70 thousand rubles. An additional measure of liability for managers is their administrative disqualification (deprivation of the right to hold certain positions) for a period of 1-3 years.

Accounting for the issuance of personal protective equipment

Records of the issuance of PPE are kept in a special journal. The organization of work at the enterprise takes place according to the following scheme:

The administrative document appoints a responsible person.
Issue sheets are created, which indicate which personal protective equipment was issued and for what period.

Issue record sheet

To control the issuance of personal protective equipment, a statement of the established form is maintained. The document is filled out in 2 copies, one is given to the storekeeper, and the second is sent to the accounting department. After the PPE is issued, the employee signs.

How to issue a personal PPE card

Information about the employee, protective equipment that needs to be issued, body measurements, headgear, safety shoes are displayed in the document for issuing PPE. Using the card, it is easy to monitor the provision and compliance with wear deadlines.

Front side of the card

The following information is entered into the form:

Last name and initials. Indicated in full.
Employee personnel number.
Number of the area where the personnel work.
Position held.
Date of entry into the enterprise.
The number when the employee changed his profession or transferred to another job.
Information is recorded: gender, height, sizes of clothes, shoes, hats, personal protective equipment, gloves.

The table indicates the name of the PPE, the item number from the standards, how it is measured and the quantity for 12 months.

Nuances of drawing up a document at an enterprise

Current legislation assumes that the employer has the right to fill out cards both manually and using software. In the second case, their structure must correspond 100% to the standard structure approved by the Ministry of Health and Social Development. Instead of the “live” signature of the employee who took the valuables, it contains the date and number of the primary document drawn up by the accountant at the time of issuing the PPE, which contains the “physical” visa of the hired specialist.

The employer can organize the issuance of protective equipment using vending machines that do not require the physical participation of storekeepers or other authorized persons. In this case, the employee who received each item must be personalized. Automating the process does not relieve the company from the need to fill out cards. The hiring company independently determines the person who will be responsible for maintaining documents. The position and full name of the authorized employee is fixed by its local acts. As a rule, this role is played by:

storekeeper;
Warehouse Manager;
shop manager, etc.

The law establishes that this function cannot be assigned to a labor protection engineer. This is explained by the fact that its task is subsequent control of the correctness of filling out the cards and the completeness of the information reflected in them.

The card cannot be replaced with other similar documents, for example, an order for the issuance of personal protective equipment. The fact is that this administrative document does not indicate a specific date for the receipt of protective equipment by the employee, i.e. it cannot be used to track their actual wear.

Results

The employer has a legislative obligation to ensure that the employee is protected from harmful influences to which he is exposed during the performance of his duties, through PPE. The tasks of acquiring, storing, caring for PPE and recording them fall on the employer.

Sources: Order of the Ministry of Health and Social Development of Russia dated June 1, 2009 N 290n

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Justification for providing workers with PPE

Special clothing and personal protective equipment include: overalls, jackets, gloves, respirators, goggles, headphones, gas masks, etc. Article 221 of the Labor Code of the Russian Federation obliges heads of organizations to provide employees with uniforms and personal protective equipment free of charge if they work:

in hazardous production (for example, in chemical production for the purpose of protection from the influence of harmful substances, etc.);
if contamination is possible during work (uniforms are needed so as not to stain the employee’s personal clothing);
if the employee’s work involves exposure to unusual temperatures (high or low).

Information about the name and number of units of protective clothing received by the organization is entered into the PPE logbook. It is also used to issue uniforms at the warehouse. Information about the protective clothing received by employees is entered into a personal record card for the issuance of personal protective equipment.

Personal card for issuing workwear, form

For all sectors of activity, there are established standards for the issuance of PPE, which employers should adhere to. They contain not only lists of personal protective equipment, but also the timing for which they should be provided to employees. The director of an enterprise, taking into account its specifics, can develop his own issuance standards, but without compromising the existing ones. Taking into account these rules, he must promptly change the worn-out uniforms of workers to new ones.

If for some reason an employee refuses to wear a uniform, this fact should be documented to relieve the employer of liability. Since for failure to provide a worker with special clothing, he may face a serious fine. It is prohibited to allow a person who has neglected safety rules to work.

What information is included in the document?

The document is completed before the employee begins to perform his professional duties.

The sheet for the issuance of workwear, the form of which has a prescribed form, consists of a front and back side. The front side of the card contains the following information:

about the employee (full name, personnel number, profession), place and date of employment;
employee parameters necessary to purchase a uniform of a suitable size (height, clothing size, shoe size and person’s height);
details of the document justifying the standards for the provision of PPE;
a list of items that must be provided in accordance with PPE standards.

On the reverse side of the document, information about the actual movement of PPE for a specific employee is indicated: the time when the items were provided to the worker, the date of their return to the warehouse.

There may be situations when a uniform is not in constant demand, but is needed for periodic use. In this case, registration cards for the issuance of special clothing are also used, the form of which does not differ from the generally accepted one. In the column in which the employee’s full name is usually indicated, the inscription “On duty” is entered instead of the data of one specific person.

PPE 6 certificate: you can fill out personal cards electronically

Labor protection legislation fully allows for filling out these acts electronically, but duplicating them on paper is still mandatory for corporations.

Important! If there is an electronic document flow and an internal documentation system, the employee responsible for maintaining and recording PPE duplicates the information electronically in a specially created document form, which is similar to the paper version.

Why do you need a workwear registration card?

Firstly, there are rules for providing employees with special clothing, which are established by Order of the Ministry of Health and Social Development dated 06/01/2009 N 290n, they also include a form for the statement for the issuance of special clothing. This small document serves as proof for regulatory authorities (in this case, for a representative of the Labor Inspectorate) that the organization has properly implemented labor protection work and that workers are provided with the right amount of personal protective equipment. Otherwise, serious fines cannot be avoided.

Secondly, it is purchased by the employer using funds, which means it is subject to accounting and tax accounting. And moreover, on May 12, 2003, the Ministry of Finance in Letter No. 16-00-14/159 expressed the opinion that it is recognized as fixed assets. This means that use is carefully documented.

And thirdly, the most unpleasant argument. If an accident occurs at work, the worker’s provision of clothing will be most closely checked; the inspectors will demand to present a statement for the issuance of special clothing (keep in mind - this is just another name for this document).

Form of registration card for issue of workwear

How to fill out a form for the issuance of special clothing

The registration card is issued immediately upon hiring. The most vulnerable point is the wording regarding the name of standard industry standards: you must not make a mistake and refer to the correct document. Such standards exist, for example, for:

Agriculture;
chemical industry;
mining;
metallurgy;
construction;
transport.

It is also important to correctly indicate the terms of use on the accounting card (carefully study the markings applied by the manufacturer).

The rest of the form is easy to fill out. On the front side it is indicated:

employee data (his full name, name of the structural unit in which the newcomer will work, date of hire);
height and size;
industry standards corresponding to the specifics of the enterprise;
a list of mandatory clothing for him.

If the front side is a kind of characteristics of the employee and a list of special protective equipment that he is entitled to, the reverse side talks about their actual use: the timing of their receipt and return, their condition (percentage of wear).

All personal protective equipment must have a certificate or declaration of conformity: indicate the number of such a document in each line of the list of issued personal protective equipment.

Sample statement for the issuance of workwear

Any organization is a living organism; it is constantly evolving. Therefore, from time to time there is a need to change the salary, introduce new positions or reduce existing ones. In this case, an order is drawn up to amend the staffing table.