Procedure for drawing up a balance sheet (example)

How is the 2021 balance sheet prepared (Word version of the current form can be found below)? An important part of the work of every accountant is filling out regulated accounting reporting forms. This source of information for tax, financial and credit authorities; for counterparties and business partners, business owners, the balance sheet (Form 1) is a generalized document about the company’s activities.

Read also: Annual financial statements for 2021

Why do you need a completed balance sheet: example

The balance sheet for 2021 is a document that summarizes accounting data on the financial performance of an organization for a certain period.
ATTENTION! Starting from 2021, financial statements are submitted exclusively in electronic form. Paper forms will no longer be accepted. Read more about changes to the rules for presenting financial statements here. We also remind you that in 2021 the reporting forms have been updated.

Despite the fact that the 2021 balance sheet form that is relevant for the Russian Federation - you can download the form for free directly from the article - is filled in with data for very specific dates, a comparison of these data reflects their dynamics over time.

A correct reading of the 2021 balance sheet form provides fairly broad information of an economic nature to the interested user. These users include primarily:

• owners of the organization;
• financial and economic service of the enterprise;
• Inspectorate of the Federal Tax Service;
• state statistics bodies;
• banks from which the company receives loans;
• investors;
• sponsors;
• counterparties with whom current interaction is carried out;
• administrations of the regions where the enterprise operates.

The balance sheet of the 2021 sample, as well as the balance sheet for 2021, allows you to see not only the specific financial and economic situation at the reporting date, but also analyze its changes in comparison with data for past years. And taking into account long-term development plans, it makes it possible to draw up a forecast of the enterprise’s activities and, accordingly, a forecast balance sheet.

For external users, as a rule, it is enough to present the balance sheet on the 2021 form with a certain frequency (month, quarter, year). They may be satisfied with the standard reporting form, which is used to submit a report to the Federal Tax Service and state statistics bodies, but options for transforming the data into other reporting forms similar to the 2020 balance sheet are possible.

For internal purposes, the main of which is the current analysis of activities and timely adoption of measures to adjust the operation of the enterprise, the balance sheet - Form 1 on the 2021 form - can be compiled at any frequency and in a very wide range of its types.

Thus, the value of the balance sheet goes very far beyond the boundaries of the usual accounting records created for the Federal Tax Service. Therefore, special attention should be paid to filling it out and knowing how to draw up a balance sheet correctly.

For general requirements for financial reporting, read the article “What requirements should accounting reporting satisfy?” .

Where is it provided?

The provisions of federal laws establish that Form 1 balance sheet and Form 2 profit and loss statement, and in certain cases other forms, must be submitted:

• Federal Tax Service - reporting must be submitted at the place of registration of the company. Therefore, branches and other separate divisions do not submit it, and only the parent company submits consolidated statements. This must be done at the place where it is registered, taking into account these departments.
• Rosstat - currently submitting reports to statistical authorities is mandatory. If this is not done, then, just as in the first case, the company and officials may be held liable.
• For the founders and other owners of the company - this is due to the fact that each annual report of the organization must be approved by its owners.
• To other bodies, if the relevant regulations define such a duty.

Attention! Banks may be asked to provide reporting when applying for various types of loans and borrowings from them. Especially if you take out a loan to open or develop a business.

Currently, when concluding contracts, many large companies ask for Form 1 Balance Sheet, Form 2 Profit and Loss Statement. This should be done at the discretion of the company management.

However, at present, many specialized companies through which you can submit reports have a service that allows you to obtain all the necessary information about a partner according to his TIN or OGRN. This data is provided by the Federal Tax Service itself based on previously submitted reports.

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Profit and loss statement form 2 balance sheet: how to fill out in 2021, main mistakes

Forms in which it is possible to create a balance sheet

To be presented as official reporting, the balance sheet has a specific form. For the internal needs of an organization, it can have many modifications depending on the purpose and the type of data for its compilation:

• data can be taken either on specific dates (balance sheet) or by turnover for a period (turnover balance);
• the source data can be either only accounting, or only inventory, or accounting that is confirmed by inventory results;
• data can be taken into account either with the inclusion of regulatory items (depreciation, reserves, markup) or without them;
• the balance sheet can be drawn up in relation to only one of the types of activities of the enterprise;
• the balance sheet can have either a full or an abbreviated (simplified) form;
• the balance sheet can be drawn up in the form of equality between assets and the sum of capital and liabilities, or it can take the form of equality between capital and the difference between assets and liabilities;
• the balance sheet can be made for one organization or include data for several enterprises (consolidated and consolidated balance sheets);
• in relation to the event, there may be opening, liquidation, separation, and unification balance sheets;
• the balance can be preliminary, forecast, interim, final.

And this is not a complete list of possible options for drawing up a balance sheet for an organization to solve its internal problems. However, the fundamental approaches to filling out this form remain the same regardless of the way the source data is reflected in it.

You can download a sample balance sheet in the new edition with comments on completion from K+ experts in the ConsultantPlus legal reference system. To do this, get a free trial demo access to K+:

Balance sheet form 2021 free download

Balance sheet form 1 form 2021 free download in Word format.

Balance sheet form 1 form 2021 download free in Excel format.

Balance sheet with line codes form download in Excel format.

Download a sample of filling out the balance sheet in Form 1 for 2021 in PDF format.

How to draw up a balance sheet - 2021 for the Federal Tax Service: rules and techniques

Recommended reporting forms for submission to the Federal Tax Service were approved by Order of the Ministry of Finance of the Russian Federation dated July 2, 2010 No. 66n. Starting from 2021, the balance sheet form as amended by Order of the Ministry of Finance dated April 19, 2019 No. 61n is used.

The innovations in it are as follows:

• the unit of measurement has become thousands of rubles, it is impossible to fill out reports in millions;
• OKVED was replaced by OKVED2;
• A line has been entered to indicate whether the reporting is subject to mandatory audit or not. If yes, you will need to indicate information about the auditor.

The full form of the balance sheet contains the entire list of items that are recommended to be highlighted in the appropriate sections of the balance sheet. However, an enterprise may exclude items from this report for which it does not have the data to fill out, and, conversely, include additional items if this increases the reliability of the reports being compiled.

The full form has a box to display notes for each article. The enterprise decides for itself whether it needs to use this column. Obviously, it becomes necessary for any deviation from the standard recommended form.

In the abbreviated (simplified) form, which can be used by some legal entities that meet certain requirements if they consider it possible to present reporting in a simplified form, there is no division into sections and a column for notes, and the articles are combined in order to consolidate the indicators.

Read about which legal entities can create accounting records in a simplified form here.

How to fill out a balance sheet? The basic rules governing the procedure for drawing up the 2020 balance sheet for official reporting purposes are contained in PBU 4/99, approved by Order of the Ministry of Finance of the Russian Federation dated July 6, 1999 No. 43n. They boil down to the following:

• the source of information for drawing up the balance sheet is accounting data;
• accounting data must be generated according to the rules of the current accounting regulations and in accordance with the accounting policies adopted by the enterprise;

Read about the specifics of accounting policies when applying the simplified tax system in the article “Procedure for maintaining accounting records under the simplified tax system .

• credentials must meet the requirements of completeness and reliability;
• an enterprise that has branches draws up a single balance sheet for the organization;
• data reflected in the balance sheet must be neutral and correlated with data from previous periods;
• the allocation of items in sections of the balance sheet is carried out according to the principle of materiality;
• the reporting period for the balance sheet is a calendar year;
• assets and liabilities reflected in the balance sheet should be divided into short-term and long-term (existing less than and more than 12 months, respectively);
• offset between items of assets and liabilities is not made if it is not provided for by the PBU;
• property is valued at its “net” value (less regulatory items);
• The accounting data of the annual report must be confirmed by the inventory.

In what cases is it permissible to deviate from the above rules provided for by PBU 4/99, find out in the expert opinion of ConsultantPlus by receiving trial access to the system for free.

Where to find a sample balance sheet form

Where is the balance sheet so as not to make a mistake with the current form? You can download the balance sheet from any legal reference database. Also, the ability to generate financial statements is present in accounting programs, from which, if necessary, you can download a balance sheet.

In addition, you can view the balance sheet form on our website and, if necessary, download it from the link below:

A simplified balance sheet form is also available on our website. Download it from the link below:

What does the abbreviation TZR (decoding) and others mean?

Further in the article, abbreviations that are often used in accounting will be frequently mentioned. But beginners may have difficulty deciphering them, so we will give the full name of such abbreviations:

• TZR - transportation and procurement costs.
• OS - fixed assets.
• R&D - research and development work.
• Intangible assets - intangible assets.
• WIP - work in progress.
• FBP - deferred expenses.
• Commodities and materials - inventory items.
• FSS - social insurance fund.

Reporting f1 and f2 - what is it?

It’s worth clarifying right away that forms f1 and f2 in accounting are the old names of the forms. Today, in 2021, the balance sheet forms 1 and 2 are the “Balance Sheet of the Enterprise” and the “Report on Results”. The final form of these two documents was approved in July 2010. Order No. 66 by the Ministry of Finance of the Russian Federation, and they are mandatory for submission to regulatory authorities when carrying out any financial transactions.

Preparation of annual reports is a necessity for any business

The balance sheet of an enterprise is a document that characterizes the financial position of the company in the reporting period. It displays data on all property and capital of the organization, as well as existing liabilities (by maturity).

The second most important document, which contains all the figures for all financial transactions of the enterprise for a certain period of time. It is required to be submitted by all enterprises and types of business. It must fully reflect the company’s financial data:

1. Revenue information;
2. All expenses;
3. The amount and amount of interest paid on loans;
4. All payments made during the reporting period;
5. The amount of net income.

Form 2 shows the data of the reporting period or a certain operating cycle (interim and final reporting) of the enterprise.

“Enterprise balance sheet” necessarily contains in the “header” all data about the company

What are they needed for?

F1 and F2 of the balance sheet are the most important documents of the company. They can be shown to owners, investors and external users (tax authorities, banks), to any persons authorized to do so.

Balance sheets and results reports are required to be provided by all organizations whose activities are specified in Article 6 of Law 402-FZ. Previously, they could be submitted by the Federal Tax Service and the local branch of Rosstat, but from January 1, 2019, accountants are required to submit numbers only to the tax office in accordance with paragraph 5 of Article 2 of Law No. 444-FZ. In addition to these documents, they also require the following reports:

• about changes in capital;
• about the movement of finances.

The results report reflects the financial calculations of the organization in as much detail as possible.
Reporting only in paper form is allowed to be submitted only by small businesses (IEs), all other entities must be provided in addition to the paper version of the paper and in electronic form - with the help of an electronic document management operator.

Important! All entities, except representatives of small businesses, must submit explanations to them along with forms 1 and 2.

What do these certificates look like?

Samples for the forms were provided by Order of the Ministry of Finance in 2010, and their appearance and content have not changed significantly since then - these are simple tables. Each line in them is encoded and contains specific financial activities or information about the organization’s property fund.

Form 1 of the balance sheet includes 2 main parts: data about the company, including the code and type of economic activity, as well as the balance sheet data itself in the form of a table. It consists of 2 sections: assets (any existing), liabilities (capital, reserves, liabilities).

Important ! The results report indicators must correspond to the lines of Form 1.

Form 2 is also a simple table, the header of which must include the name and type of organization, units of measurement and dates of the verification period. Further, the plate contains 5 separate columns, which include code, categories, explanation numbers and data of 2 periods. After the tables in both documents, the dates of compilation and signatures of the chief accountant and the head of the company must be indicated.

Signatures of the chief accountant and the head of the company are required at the end of each document

General rules for filling out the balance sheet

The balance sheet is filled out on the basis of information about the balances in the accounting accounts as of the reporting date. These balances are reflected in the balance sheet in accordance with the objectives assigned to a specific report.

How to make a balance sheet - step-by-step instructions with examples will be given below . In relation to data on the financial result (retained earnings/uncovered loss), the current balance sheet is prepared, as a rule, by including in the reporting period the full number of months of the year for which it is formed. This is due to the fact that financial results accounts are generally closed on a monthly basis.

The division of assets and liabilities into long-term and short-term is provided for by the structure of the balance sheet. In his assets, 2 sections are allocated for this: non-current assets (long-term) and current assets (short-term). The liability is divided into three sections, two of which are sections on obligations, divided by the time of circulation (long-term and short-term). The third liability section reflects data on equity, which occupies a special position in the structure of the balance sheet.

Reflecting information on specific balance lines has its own characteristics. Let's figure out what is important when filling out a balance sheet - an example with a breakdown:

• data on the cost of fixed assets (including those intended for rental) and intangible assets are shown, as a rule, minus depreciation;
• information on R&D, tangible and intangible exploration assets is filled in only if such assets are available, while exploration assets are reflected net of depreciation;
• data on financial investments, which are loans issued, cash investments in banks (deposits), deposits in other organizations, in securities, are divided depending on their maturity into long-term and short-term and are shown, respectively, in different sections of the asset, while amounts are reflected less the created reserve for impairment of financial investments;
• information on deferred tax assets and liabilities present in the asset (non-current assets) and liability (long-term liabilities) lines of the balance sheet is filled out only by those organizations that apply PBU 18/02;
• data on inventories, including balances on accounts for materials (with inventory items), goods, finished products, work in progress, RBP, are reduced by the amount of created reserves for depreciation of goods and materials and the value of the trade margin, if goods are accounted for with it;
• accounts receivable and payable, which are amounts that someone owes the company and that the company owes to someone (counterparties, budget, funds, employees), are shown in detail and are reflected, respectively, in the assets and liabilities of the balance sheet as part of short-term liabilities; in this case, accounts receivable are reduced by the amount of created reserves for doubtful debts and data recorded on other balance sheet lines (financial investments);
• VAT on advances may be reflected in the balance sheet differently, depending on the accounting policy adopted by the enterprise;

For information on options for reflecting VAT on the balance sheet, read the article “How is VAT reflected on the balance sheet?” .

• funds (cash, non-cash, foreign currency) are shown in the total amount minus deposits accounted for in the lines of financial investments;
• the amount of additional capital, if present in accounting, is divided into two lines, depending on whether it is related to the revaluation of property;
• the financial result (retained profit or uncovered loss) in the annual balance sheet represents the result of activities for a finite number of years (after the balance sheet reform), and in interim reporting it consists of two figures (the financial result of previous years and the financial result of the current period), regardless depending on the reporting period, it may be a negative value;

Read about the reformation of the balance sheet in the material “How and when to reform the balance sheet?” .

• data on borrowed funds are divided into long-term and short-term liabilities according to the remaining period of their repayment and are shown in different sections of liabilities, while accrued interest on long-term loans is included in short-term debt;
• in a similar manner, depending on the remaining period of use, estimated liabilities are divided into long-term and short-term liabilities reflected in different sections of liabilities, which correspond to the amounts of created reserves for future expenses;
• data on future income additionally includes information on the amounts of targeted financing;
• all sections of the balance sheet, with the exception of the “Capital and Reserves” section, have a line for reflecting other assets or liabilities, intended for entering into it data that does not find a place in other lines of the corresponding section, or for those data that the organization decided to show separately.

When compiling an abbreviated (simplified) form of the balance sheet, a number of items highlighted in the full form are combined into items with new names:

• under the article “Tangible non-current assets”, one amount shows information about fixed assets and incomplete capital investments, which in the full form of the balance sheet is divided into 4 articles: “Intangible exploration assets”, “Tangible exploration assets”, “Fixed assets”, “Profitable investments in assets” ";

ATTENTION! With the reporting campaign for 2021, changes to PBU 18/02, 16/02, 13/2000, FSBU 5/2019 “Reserves” come into effect. And starting with reporting for 2022, the new FSBU 25/2018 “Lease Accounting”, FSBU 6/2020 “Fixed Assets”, FSBU 26/2020 “Capital Investments” should be applied. You can start applying new accounting standards earlier. This decision needs to be fixed in the accounting policy of the enterprise.

• the article “Intangible, financial and other non-current assets” combines data on the value of intangible assets, R&D, unfinished investments in intangible assets, information on long-term financial investments and deferred tax assets;
• the article “Financial and other current assets” together provides information on short-term financial investments, VAT on acquired assets and accounts receivable;
• the article “Capital and reserves” combines information on authorized, additional and reserve capital, purchased own shares, data on the revaluation of property and on retained earnings (uncovered loss);
• the item “Other long-term liabilities” jointly shows data on deferred tax liabilities and long-term provisions;
• in the article “Other short-term liabilities,” one amount shows data on future income and short-term estimated liabilities.

For information on how estimated liabilities are formed, read the publication “Procedure for calculating reserves in accounting.”

Assets and liabilities

Any balance sheet of an organization, both full and abbreviated, always consists of two equal parts:

• assets;
• passive

It is because these two halves are always equal to each other that the document got its name.

The asset reflects:

• the cost of the organization's fixed assets;
• the cost of other property belonging to it (materials, raw materials, goods, small business enterprises, etc.);
• debt to counterparties (accounts receivable);
• intangible values;
• funds in bank accounts and in circulation.

Liabilities reflect all the company's obligations and raised funds (loans, investments, deposits). This includes accounts payable and expenses. All data in the balance sheet is strictly linked to other accounting registers and the general ledger.

Balance sheet: how to fill out item by item

To fill out balance sheet items, data on balances formed as of the reporting date is taken from specific accounting accounts. In relation to the current version of the accounting chart of accounts, approved by order of the Ministry of Finance of the Russian Federation dated October 31, 2000 No. 94n, when filling out the full form of the balance sheet 2021 - which can be downloaded for free in our article - the balances on the following accounts are used:

• for the article “Intangible assets” - the final balance on account 04 minus the total on account 05, while for account 04 the data included in the line “Results of research and development” is not taken into account, and for account 05 – figures related to intangible exploration assets ;
• for the article “Results of research and development”, data on R&D costs reflected in the balance on account 04 is selected;
• for the articles “Intangible exploration assets” and “Tangible exploration assets”, data on the costs of developing natural resources is taken from account 08 minus depreciation related to these assets, taken into account, respectively, on accounts 02 and 05;
• for the item “Fixed assets”, the data is determined as the difference between the balances of accounts 01 and 02 (account 02 does not take into account figures related to material exploration assets and profitable investments in tangible assets), to which is added the amount of capital investment costs recorded in the accounts 07 and 08 (except for the figures included in the lines “Intangible search assets” and “Tangible search assets”);
• for the article “Profitable investments in assets”, the difference between the balances of accounts 03 and 02 in relation to the same objects is taken;
• for the item “Financial investments” in non-current assets, data on long-term amounts (with a maturity of more than 12 months) in accounts 55 (for deposits), 58, 73 (for loans issued to employees) is selected, which are reduced by the amount of reserves for long-term investments (count 59);
• for the item “Deferred tax assets”, the balance of account 09 is taken;
• for the item “Inventories”, the amount is formed by adding the balances on accounts 10, 11 (both accounts minus the reserve recorded on account 14), 15, 16, 20, 21, 23, 28, 29, 41 (minus account 42, if accounting of goods is carried out with a markup), 43, 44, 45, 46, 97;
• for the article “Value added tax on acquired assets”, the balance of account 19 is taken;
• for the item “Receivables”, the debit balances on accounts 60, 62 (both accounts minus the reserves formed on account 63), 66, 67, 68, 69, 70, 71, 73 (minus the data recorded under the item “Financial attachments"), 75, 76;
• for the article “Financial investments (except for cash equivalents)” in current assets, data on short-term amounts (with a maturity of less than 12 months) in accounts 55 (for deposits), 58, 73 (for loans issued to employees) are selected, which are reduced for the amount of reserves for short-term investments (account 59);
• for the item “Cash and cash equivalents” the amount is obtained by adding the balances of accounts 50, 51, 52, 55 (except for deposits), 57;
• for the article “Authorized capital (share capital, authorized capital, contributions of partners)” the data is taken as the balance of account 80;

• for the item “Own shares purchased from shareholders”, the balance of account 81 is taken;
• for the article “Revaluation of non-current assets”, data on balances on account 83 related to fixed assets and intangible assets are selected.
• for the item “Additional capital (without revaluation)” the data is formed as balances on account 83 minus data related to fixed assets and intangible assets;
• for the item “Reserve capital”, the balance of account 82 is taken;
• for the article “Retained earnings (uncovered loss),” the annual balance sheet includes the balance of account 84, and when preparing interim reporting, two balances are added up: account 84 (financial result of previous years) and 99 (financial result of the current period of the reporting year), with In this case, the sum can be formed both by addition and by subtraction;
• for the item “Borrowed funds” in the section “Long-term liabilities”, long-term (with a remaining maturity of more than 12 months) debt on loans and borrowings is selected from the balances on account 67, while interest on long-term borrowed funds must be taken into account as part of short-term accounts payable;
• for the item “Deferred tax liabilities”, the balance of account 77 is taken;
• for the item “Estimated liabilities” in the section “Long-term liabilities”, from the balances on account 96, data on long-term reserves, the period of use of which exceeds 12 months, is selected;
• for the item “Borrowed funds” in the section “Short-term liabilities”, the balances on account 66, interest on long-term borrowed funds taken into account in the balances on account 67, and that debt on long-term loans and borrowings (account 67), which at the time of drawing up the report became short-term (less than 12 months left until its maturity);
• for the item “Accounts payable”, credit balances on accounts 60, 62, 68, 69, 70, 71, 73, 75, 76 are summed up;
• for the item “Deferred income”, the balances of accounts 86 and 98 are added up;
• for the item “Estimated Liabilities” in the “Short-Term Liabilities” section, from the balances on account 96, data on short-term reserves, the useful life of which is less than 12 months, is selected.

To fill out the combined items of the reduced balance sheet, the balances on the following accounts are used:

• for the article “Tangible non-current assets”, the sum of the balances on accounts 01 and 03 minus the balance on account 02 is determined, which is then added to the balances on accounts 07 and 08, which are classified as non-current assets;
• for the article “Intangible, financial and other non-current assets”, the difference in balances on accounts 04 and 05 is summed up with data on long-term amounts on accounts 55 (for deposits), 58, 73 (for loans issued to employees), reduced by the amount of reserves for long-term investments (account 59), with the balance of account 09 and with data on unfinished investments in intangible assets and R&D reflected in account 08;
• for the article “Financial and other current assets”, data on accounts 19, 55 (less long-term deposits), 58 (on short-term investments) is combined with a decrease in the amount of reserves related to them (account 59), 60, 62 (both accounts less reserves formed on account 63), 66, 67, 68, 69, 70, 71, 73 (less amounts of long-term loans), 75, 76;
• for the item “Capital and reserves” the total amount of balances on accounts 80, 81, 82, 83, 84 is determined;
• for the item “Other long-term liabilities”, the balances of accounts 77 and 96 are combined (in relation to reserves with a period of use of more than 12 months);
• for the item “Other short-term liabilities” the balances on accounts 86, 96 (in relation to short-term reserves) and 98 are summed up.

The items “Inventories”, “Cash and cash equivalents”, “Long-term borrowed funds”, “Short-term borrowed funds”, “Accounts payable” are filled out according to the same accounts as similar items in the full balance sheet.

About the features of filling out individual lines of the balance sheet

Form 2: Statement of financial results

The financial results report (Form 2) presents a table containing the company's performance indicators for the reporting period. They allow you to calculate a number of important financial indicators (gross profit, profit before tax, net profit, etc.).

A special feature of Form 2 is the relationship between all rows of the main table. It helps to assess the impact of a company's income and expenses on the final financial result (net profit).

All indicators are given for the reporting period of the current year and the same period last year. This allows you to track the dynamics of changes in indicators included in the financial results report.

Let's look at an example of how a company's net profit is calculated based on Form 2 indicators.

Example

The revenue of Park House LLC for the 1st quarter of 2021 amounted to RUB 3,456,128. (excluding VAT and excise taxes) with the cost of services being 1,377,809 rubles, management expenses - 544,322 rubles.

Using these numbers from Form 2, we calculate 2 indicators:

• Gross profit = Revenue - Cost = RUB 3,456,128. — RUB 1,377,809 = 2,078,319 rub.
• Sales profit = Gross profit - Administrative expenses = RUB 2,078,319. — 544,322 rub. = 1,533,997 rub.

Park House LLC received a loan in 2021, the interest accrued for the 1st quarter amounted to 230,000 rubles. Other income and expenses amounted to RUB 998,343, respectively. and 1,466,321 rubles.

Using these numbers, we calculate the following indicators of Form 2:

• Profit before tax = Profit from sales - Interest payable + Other income - Other expenses = RUB 1,533,997. — 230,000 rub. + 998,343 rub. — 1,466,321 rub. = 836,019 rub.;
• Current income tax = RUB 836,019. x 20% = 167,204 rubles;

To calculate net profit, you also need the amounts of changes in IT and IT (deferred tax assets and liabilities) for the reporting period. According to the accounting data of Park House LLC, they amounted to 339,123 rubles. and 38,763 rubles. respectively.

Let's determine the net profit of Park House LLC:

Net profit = Profit before tax - Current income tax - IT + SHE = 836,019 rubles. — 167,204 rub. — 339,123 rub. + 38,763 rub. = 368,455 rub.

The result of the calculations falls into the line “Retained earnings (uncovered loss)” of Section 3 of Form 1.

What a sample accounting report looks like - forms 1 and 2 - see below.

Read also

11.12.2017

Balance sheet: example of filling out the general form

An example of a balance sheet completed by specialists is of interest to many accountants, both beginners and experienced, especially if a complex situation arises.

Examples of balance sheets with entered indicators can be seen on the websites of almost all reference and legal systems. In addition, an example of a balance sheet can be a form filled out automatically by an accounting program. However, Form 1 - Balance Sheet for 2021 completed in this way requires its verification. To carry out such a check and correctly configure its completion in the program, you need to understand the entire mechanism for generating the balance sheet.

Let's look at how to draw up an accounting balance sheet using the example of accounting data for which the financial result is formed after carrying out the necessary regulatory operations and reforming the balance sheet.

Let's assume that we are talking about an organization engaged in manufacturing and wholesale trade. The features of her credentials are due to the fact that she:

• has OS and intangible assets;
• makes capital investments;
• has financial investments;
• creates reserves for depreciation of goods and materials and financial investments, reserves for doubtful debts;
• creates a reserve for vacation payments;
• takes loans from banks;
• reimburses VAT;
• receives reimbursement of expenses for sick leave from the Social Insurance Fund;
• applies PBU 18/02;
• has a profit for previous years;
• has a loss based on the results of work for the current year.

We will display its accounting data as of the reporting date in the form of a table with a breakdown by accounting accounts in relation to the current version of the chart of accounts, approved by order of the Ministry of Finance of the Russian Federation dated October 31, 2000 No. 94n.

The table will contain detailed data on debit and credit balances, which, for ease of presentation, are not broken down by subaccount and rounded to the nearest thousand rubles without decimal places.

The balance sheet of an enterprise, filled out as an example of the 2020 sample, will look like this.

The correctness of filling out the balance sheet form 1 on the 2020 form can be checked arithmetically. This can be done in two ways: from the total of debit balances and from the total of credit balances.

When checking in the first way, from the total amount of debit balances on accounting accounts, it is necessary to subtract the values ​​​​related to regulatory items (depreciation, provisions for impairment), i.e. credit balances on accounts 02, 05, 14, 59, 63. The result should be equal to the balance sheet asset total.

Let's check: 23,963 – 1,017 – 57 – 101 – 62 – 1,115 = 21,611.

A similar formula is used when checking in the second way: the values ​​of regulatory items are subtracted from the total amount of credit balances on the accounting accounts (credit balances on the same accounts 02, 05, 14, 59, 63). The result should be equal to the total liabilities of the balance sheet.

Let's check: 23,963 – 1,017 – 57 – 101 – 62 – 1,115 = 21,611.

If the above accounting data related to interim reporting, then their only difference would be the presence of data on account 99 (due to the absence of balance sheet reformation performed only at the close of the year). In our example of the balance sheet before the reformation, account 99 had a loss of 70,000 rubles. (i.e., debit balance), and account 84 showed the profit of previous years in the amount of 309,000 rubles, which had not yet been reduced by the loss of the reporting year. In this case, the amount in the balance sheet would remain arithmetically the same, but the data on the line “Retained earnings” would be taken as the difference between the figures reflected in accounts 84 and 99. The total amounts of debit and credit balances in this case would be greater by the amount of the loss, and in the verification formulas the amount of loss would have to be additionally subtracted from them.

The balance sheet form 1 on the 2021 sample form, filled out automatically in the accounting program, must be checked. To do this, its figures are verified with data obtained from the consolidated balance sheet for the accounting accounts generated as of the reporting date. To select data on the analytics of property, financial investments, loans, additional capital, reserves, balance sheets for the corresponding accounting accounts are used. The greatest difficulty is checking the correctness of the formation of detailed balances on accounts for settlements with counterparties. Here you will have to sum up both the balances of individual accounts and the debt of specific counterparties.

The deadline for submitting financial statements, including the balance sheet, is set at March 31 of the year following the reporting year.

Find out what liability is established for late submission of financial statements and violation of accounting rules in the ConsultantPlus Tax Guide by receiving free trial access.

When and where to submit reports

For 2021, prepare reports in Form No. 1 to several authorities at once: the Federal Tax Service and Rosstat - for all organizations, to the Ministry of Justice and (or) to the Ministry of Finance of Russia - for non-profit organizations and public sector employees. Upon additional request, accounting records are provided to the founders or owners of the company.

IMPORTANT!

The balance sheet must be submitted to the Tax Inspectorate and Rosstat for 2021 no later than 90 calendar days from the first day of the year following the reporting period. That is, no later than 03/31/2020.

If March 31st falls on a weekend, the transfer rule applies. This means that the deadline for submission is postponed to the first working Monday. But in 2021 the due date is working Tuesday.

For public sector organizations, different deadlines for submitting reports have been established, earlier ones. This information is communicated to institutions in the prescribed manner.

IMPORTANT!

Reporting submitted to the Ministry of Finance, the Ministry of Justice or the founder does not cancel the obligation to report to the Federal Tax Service and territorial statistical bodies within the specified time frame.

Balance sheet: example of filling out a simplified form

The balance sheet of an enterprise, filled out using the 2020 example in a simplified form, will be as follows.

To be submitted to state statistics authorities, balance sheet lines must be encoded in a separate column of the report. The codes used in full form are given in Appendix 4 to the order of the Ministry of Finance of the Russian Federation dated July 2, 2010 No. 66n.

In the abbreviated form of the balance sheet - the 2021 form can be downloaded for free from the link below - the combined lines must contain the code of the indicator that makes up the majority of the amount in this indicator.

If previously the balance sheet of the organization was presented to the Federal Tax Service in full, and then a decision was made to form it in an abbreviated form, then the data for previous years must be transformed into a simplified form, preserving their original values ​​and in compliance with the rules for reflection in simplified reporting.

The balance sheet drawn up in accordance with the form approved by Order of the Ministry of Finance of the Russian Federation dated July 2, 2010 No. 66n, must contain, in addition to reporting data, data as of the end of the two previous years. Data from previous years must coincide with official reporting figures for these years.

Before filling out the text section in the balance sheet located above the main balance sheet table, we recommend paying attention to 3 things:

• the type of economic activity is indicated by the type of activity that brought the largest amount of revenue in the reporting period;
• codes related to the organization are taken from the tax registration certificate, a letter from the state statistics body about the codes and reference books of the relevant codes;
• a specific unit (thousands or millions of rubles) with its corresponding code must be indicated as a unit of measurement.

To learn how to make a simplified balance sheet, read the article “Preparing a balance sheet under the simplified tax system .

Delivery methods

The OKUD form 0710001, which is part of the annual report, can be submitted to the Federal Tax Service and Rosstat in the following ways:

• Personally by a company representative to an inspector or Rosstat specialist.
• By sending through the postal service - in this case, the letter is subject to requirements for the content of the inventory, and it must also be valuable.
• Through an electronic document management system - in this case, the company must have an appropriate electronic digital signature (EDS) and enter into an agreement with a special operator. You can also send the aileron file with reporting through the tax website; you will also need an enhanced digital signature.

Attention! The legislation stipulates the submission of the report in electronic form if the number of employees of the organization is more than 100 people.

Results

The preparation of a balance sheet is subject to a number of rules established both for all accounting in general and specifically for the balance sheet. The balance required for submission to the Federal Tax Service is created on the prescribed form. However, some organizations have the right to draw it up in a simplified form.

Sources:

• Order of the Ministry of Finance of Russia dated July 2, 2010 N 66n
• Order of the Ministry of Finance of the Russian Federation dated April 19, 2019 N 61n
• Order of the Ministry of Finance of the Russian Federation dated October 31, 2000 N 94n

You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

Deadlines for “special” cases

Please note that for newly formed, liquidated and reorganized enterprises the deadlines are somewhat different. Let's consider the dates for submitting the balance sheet in Form 1 for the following companies:

1. Creation. An organization that was formed before 09/30/2019 is required to report according to generally accepted rules, that is, before 03/31/2020. But those companies that were formed after September 30, 2019 must report not in 2021, but in 2021. That is, for the reporting period of 2020 plus the period of existence in 2021.
2. Reorganization. The company is required to report three months after making the latest changes to the Unified State Register of Legal Entities. This rule is established not only for companies that continued their activities, but also for “merged” companies that completed their activities.
3. Liquidation. An institution that has officially completed its activities is required to provide reporting no later than three calendar months from the date of making the relevant entries in the Unified State Register of Legal Entities.

Please take into account the established guidelines for due dates. Otherwise, administrative and tax liability is provided for the organization and responsible employees.