Construction vehicle waybill (ESM-2). Sample, form 2021

Forms of vouchers for special transport

The standardized form of waybill for the ESM-2 construction machine was approved by Resolution of the State Statistics Committee of the Russian Federation No. dated November 28, 1997 and included in the “Album of Unified Forms”. However, the Ministry of Finance of the Russian Federation, by its Letter No. 03-03-06/161 dated August 25, 2009, confirmed that the form of waybill independently developed by a business entity is also accepted as a document confirming the costs of purchasing fuel and lubricants (subject to certain conditions), thereby actually legitimizing use of waybills for the ESM-2 construction machine in an independently developed form.

Thus, enterprises have the right to use in their work a standardized form of waybill for the ESM-2 construction machine (you can download it below), or use a form of your own design created on its basis. But when using your own form, you should remember that such a form:

must contain all information fields required for this document;
must be provided for by the accounting policy of the enterprise.

The procedure for filling out waybills and their mandatory details are approved by Order of the Ministry of Transport of the Russian Federation dated September 18, 2008 No. 152 (as amended on November 7, 2017).

Responsibility for errors

Responsibility for the correct execution of documents rests personally with the head of the organization, as well as with authorized persons who are responsible for the operation of the vehicle. Those of them who sign the form are responsible for the accuracy of the data they certified. If, during an inspection, representatives of the Federal Tax Service reveal violations in filling out the waybill, they can exclude fuel and lubricants written off on it from expenses for profit tax purposes. Then the organization will have to pay additional tax, as well as pay fines and penalties assigned by inspectors.

Construction machines for which the ESM-2 form is issued

Typically, ESM-2 (construction vehicle waybill) is issued by the company's dispatch service when specialized vehicles are released onto the line and sent to sites to perform work corresponding to their purpose and specialization. Such machines include:

tractors with and without trailed platforms;
bulldozers;
trailed or self-propelled motor graders;
excavators;
pipelayers, etc.

The legislative framework

Filling out waybills must comply with the following regulations:

Federal Law No. 402 of December 6, 2011, since the waybill is a primary accounting document.
Order of the Ministry of Transport dated September 18, 2008 No. 152 and Order of the Ministry of Transport dated December 21, 2021 No. 467, amending the document dated 2008.

The 2021 Order contains several important amendments that came into effect on March 1, 2021. For example, the number of mandatory details has increased, the seal of a health worker has become optional - just a signature is enough, the period for which a waybill is issued has changed: now you can do this only for 1 work shift or day, etc.

Form ESM-2: what you should pay attention to when filling out a voucher

The ESM-2 waybill can be issued to the driver (driver) of a vehicle for one working day or shift, a working week, or a calendar decade.

In a standardized form, a sample waybill for the ESM-2 construction vehicle contains the following data:

on the front side:

installation – serial number of the waybill (put down manually and corresponds to the serial number of the record of issue in the “Journal of Waybills Registration”), date of issue of the document, name of the company executing the order,
type, make and registration details of the vehicle,
information about the person driving the vehicle - surname and initials,
technical data - speedometer readings, a mark on the amount of fuel, information about the serviceability of the vehicle (information about fuel and lubricants is written out as completely as possible - the remaining amount in the tank at the start of work (at departure), the amount of fuel filled into the tank, its balance at the time of return of the vehicle is indicated),
data on the work order - information about the cargo (name, quantity, class, etc.) and the point of receipt, or the facility where the work will be carried out, the mileage between the departure point and the facility, the number of trips made;

on the reverse side:

information for calculations – start and end times of work, number of hours spent on work / cargo transportation,
downtime information,
the amount of payment for the work, the actual mileage of the special equipment within the order.

The reverse side of the waybill is filled out both by the contractor - on the left side of the form (the owner of the vehicle), and by the customer of the work - on the right side.

Information about downtime of special mechanisms due to the fault of the customer must be confirmed by him with a personal signature and stamp.

The mandatory information that a correctly completed waybill for the ESM-2 construction vehicle must contain also includes information about checking the vehicle by a mechanic before leaving for the line. The mechanic makes a note in the appropriate boxes about the pre-trip inspection, certifying the entry with a handwritten signature.

As a result, a correctly executed waybill must be certified by the following signatures:

dispatcher;
driver (driver);
release mechanics;
customer (foreman);
accountant or standard setter;
head of the enterprise.

Instructions for filling out a travel document for construction equipment

A waybill for an automobile crane is a primary document that is used to record work on a specific piece of specialized equipment.

It is used to calculate the driver’s salary if the company uses an hourly form of payment for workers. Therefore, there are serious requirements for the preparation of this documentation that must be met.

The preparation of a waybill for a construction vehicle of any purpose and type is carried out by a dispatcher or another company employee who has been entrusted with this work.

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Construction vehicle waybill. Form ESM-2
Construction vehicle waybill - form ESM-2
Waybills in 2021 – what has changed?
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Construction vehicle waybill sample form
Rules for registration and maintenance of waybills
Waybills - form and sample filling
Waybill
Construction vehicle waybill sample form
Filling out the waybill for a truck crane

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Waybill for the ESM construction vehicle But it is not necessary to use it.

Construction vehicle waybill. Form ESM-2

A waybill is one of the mandatory documents of an organization that has positions that involve driving a vehicle.

For such workers, there is a rule according to which they must go on a trip only if they have an issued waybill, which is handed over after the trip.

The form of this document was developed by the state for ease of use, but the law also does not prohibit organizations from using their own templates. Rules for issuing a waybill for a construction vehicle.

To account for the operation of a construction machine while driving, there is its own form, ESM-2, which is used for hourly wages of an employee and, on the basis of it, wages are calculated for the driver, driver or personnel who service the construction machine.

Documents on this form also apply to specialized machines: tractors, bulldozers, pipe layers, excavators. The waybill for a construction vehicle usually exists in a single copy; its compilers, that is, the persons operating the equipment, are responsible for it. The correct layout of the sheet looks like this.

On the front side there are:. The reverse side of the sheet should contain:. Based on the data from the waybills, a cumulative sheet is generated, which, as it is filled out, must be transferred to the accounting department. The shelf life of travel documents is five years.

All waybills must have their own number, which is calculated in order from the beginning of each year. According to the rules, any construction vehicle must be inspected by the organization’s mechanic before its work trip to ensure its serviceability. And also, any driver must undergo a medical examination before starting the route, which is noted on the waybill.

Below is a standard form and a sample waybill for a construction vehicle, a version of which can be downloaded for free. Standard form and example of a waybill for a construction vehicle. Still have questions? First name:. Arkhangelsk region Astrakhan region Bashkortostan Bashkiria Belgorod region Bryansk region

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Checheno-Ingushetia Chita region. Enter your promo code:. These articles and documents may be useful to you. Bus waybill sample form. Truck waybill sample form. Waybill for a passenger car sample form. Tractor waybill sample form. For clients Sample documents Articles Questions Reviews.

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By clicking on the button, you consent to the processing of your personal data. Subscribe to the newsletter Newsletter. Notification about the replenishment of the document database with new samples. Legal Encyclopedia. . A waybill is one of the mandatory documents of an organization that has positions that involve driving a vehicle.

Waybills in 2021 – what has changed?

The operation of construction vehicles while driving is subject to recording using a special form ESM-2 called a construction vehicle waybill.

It is used by specialized enterprises as a source of initial data for further calculation of wages to employees. Such a waybill is issued either per day or per shift.

It is also possible to draw up this document for a decade, as is the case with the form of a road crane waybill. The sheet is issued in one copy less often by the dispatcher - by another authorized person.

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To log in, you can use an account created on any of the Normativka websites.

Need help in preparing a waybill for a truck in Form 4-c. The waybill for a truck is considered one of the main ones. Sample of filling out a cargo waybill form.

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To the Order of the Ministry of Transport of Russia from What has changed, what has been added? According to Article 3 of the Procedure for filling out waybills, the required details are the following:. This list has not changed.

Construction machine waybill form ESM-2 is an important document that serves as the basis for transferring wages to employees: those who work on tractors, graders, bulldozers, excavators, pipe layers and other construction machines. Open and download online. The responsibility for issuing this paper usually falls on the dispatcher.

Students who successfully complete the program are issued certificates of the established form. Students who successfully complete the program are issued certificates of the established form. Resolution of the Sixteenth Arbitration Court of Appeal dated September 18. The Sixteenth Arbitration Court of Appeal composed of: presiding Beytuganov Z.

Rules for registration and maintenance of waybills

The rules for filling out waybills are carried out in accordance with the Order of the Ministry of Transport of the Russian Federation “On approval of mandatory details and the procedure for filling out waybills” dated In pursuance of the Decree of the Government of the Russian Federation dated July 8, 2010 N “On primary accounting documents”, the State Committee of the Russian Federation on Statistics. Establish the maintenance of primary accounting as specified in paragraph.

Waybill for a construction vehicle, form ESM2, is an important document that serves as the basis. Sample of filling out a waybill for a passenger car. Standard Help for the form of waybills for construction equipment.

A truck crane waybill is a paper whose validity period is from one to several days. The purpose of using this document is to account for the operation of loading equipment at an hourly rate. As a rule, special organizations practice issuing waybills. The officially issued paper is an indicator of the data when crediting the salary rate to truck crane operators.

Waybill

The unified form of waybill for excavator and loader has not been approved. This document indicates the remaining fuel, the amount of gasoline dispensed, engine operating time in hours and minutes, as well as actual and standard fuel consumption.

Description of the situation:. The quarry has the following self-propelled equipment: bulldozer, excavator, crusher, loader, screening plant, as well as KAMAZ vehicles. What waybills are used for self-propelled vehicles and for a truck? Samples for filling out waybills?

Piecework is used when transporting goods, subject to payment for vehicle labor at piecework rates. Time-based is applied subject to payment for the work of the vehicle at a time-based rate and is designed for simultaneous transportation of goods for up to two customers during one working day of the driver’s shift. The detailed operating procedure in the program is described in the instructions.

Filling out the waybill for a truck crane

At the same time, legal entities and individual entrepreneurs providing services for the transportation of goods or people are required to use unified forms of these documents. Depending on the type of vehicles and their area of application, different types of waybills must be used.

VIDEO ON THE TOPIC: Waybills in 1C. Filling out the waybill in 1s. Accounting and printing of waybills.

Source: https://informaciya-lawyer.ru/byudzhetnoe-pravo/instruktsiya-zapolneniya-putevogo-na-stroitelnuyu-tehniku.php

Construction vehicle waybill (form ESM-2)

The company owns both trucks and cars, which are used for business purposes.

What mandatory details must be filled in on waybills for the economic justification for writing off fuel and lubricants in tax accounting, in particular the route, stamp and signature of a health worker - are these mandatory details? Having considered the issue, we came to the following conclusion: To provide an economic justification for writing off fuel and lubricants, the waybill must contain the mandatory details listed below. Information about the route should be recorded on the back of the waybill, since it reflects the content of the business transaction. Information about the date and time of the driver’s pre-trip and post-trip medical examinations, the full name and signature stamp of the medical worker who conducted the examination must be indicated in the mandatory “driver information” detail. Rationale for the conclusion: The main document for accounting for the use of fuels and lubricants is a waybill, which not only justifies the costs of fuels and lubricants, but also generally confirms the economic feasibility and production orientation of the costs associated with the use of vehicles. Standard interindustry forms of waybills approved by the Decree of the State Statistics Committee of Russia dated Mandatory details and the procedure for filling out waybills approved by the order of the Ministry of Transport of Russia dated

Waybills: forms in 2018-2019

Current as of: February 8. Waybills: forms in years To record and control the operation of a vehicle and driver, an organization, as a rule, uses a special primary document - a waybill. The forms of waybills used in practice will be discussed.

Drawing up a shift report and waybill for a construction vehicle

It is written out by the dispatcher or accountant of the performing company, but the reverse side is filled out by representatives of the customer and the owner of the equipment. This document can be issued for a shift, day or decade. This depends on the period during which the entire order is completed.

The construction vehicle's waybill must also be reflected in the registration book. The mechanic, the gas station attendant, and the driver of the vehicle must make their entries in the ESM-2 form. The permit must contain a stamp from the PMO inspector confirming that the driver has undergone a medical examination before starting work.

Upon returning, the driver hands over the document to the dispatcher, who makes the necessary calculations and submits it to the accounting department for issuing invoices for payment. Construction vehicle waybill sample filling [ads-pc-2] [ads-mob-2] Front side The document contains its number and date of issue.

Below are the company name, address, telephone number, as well as the OKPO codes of the contractor and the customer. The next line fills in the name and brand of construction equipment, as well as its state number.

Construction vehicle waybill - form ESM-2

Esm form After this informative part comes the tabular one. Construction vehicle waybill - form esm-2 In addition, thanks to the marks on the back of the form, the process of invoicing customers based on the number of hours worked and downtime is simplified. The issued vouchers are signed by the driver of special equipment, the head of the industrial site and the person responsible for calculations and accounting of standards.

If the document is issued for a period of more than one day, then the travel document must indicate the period of its validity, for example, from March 18 of the year to March 24 of the year, or from If the company rents a vehicle from an employee, then the full name of the employee, position, structural subdivision.

The position of the driver and the structural unit in which he works is not mandatory and can be reflected in the waybill at the request of the employer. The above details are the minimum to be reflected in the waybill.

If, in accordance with the specifics of the organization’s activities, it is necessary to place additional information on the waybills, for example, data on transported goods, luggage, etc. The new wording is reflected in the information on the mandatory details of the waybill.

In particular, the document must include information about the vehicle - odometer readings when leaving and entering a parking space. Waybill form with details updated from

Source: https://neftehim52.ru/instruktsii/instruktsiya-zapolneniya-putevogo-na-stroitelnuyu-tehniku.php

Subsequent processing of information from the waybill

After the driver submits the waybill upon completion of work or completion of the work order, the information entered in the document is processed by the relevant services:

the dispatch service carries out preliminary calculations for the use of fuels and lubricants, records the latest mileage of the construction vehicle, and closes the waybill;
the technical service enters into the “Vehicle Logbook” information about the fact and time of arrival of the construction vehicle at the enterprise’s fleet, makes a note about the serviceability or malfunction of the machine;
accounting, based on the waybill data, calculates the cost of work for which special transport and a driver were involved,
carries out the write-off of fuel and lubricants.

Processed vouchers are stored in the accounting archive. Their storage period is five years from the end of the reporting period. Those. The 2021 ESM-2 construction vehicle waybill (for any month) can be destroyed no earlier than 01/01/2024.

What technology is the document intended for?

Working on special equipment, and even more so on a truck crane, has its own characteristics, which are also reflected in the permit. It differs from other types of vouchers in that it includes columns that are signed by the persons responsible for the safe operation of the crane. The waybill for an automobile self-propelled crane is used for automobile cranes of all categories, as well as other vehicles. Namely, for small (up to 8 tons), medium and large (over 50 tons) truck cranes with a hydraulic, mechanical or electric motor. You can use one form to fulfill orders during one work shift from one or more customers.