New forms of personalized accounting: SZV-STAZH, ODV-1, SZV-KORR and SZV-ISKH

Creating reports in the Pension Fund for past reporting years (1997-2006) requires a certain approach due to repeated changes in data presentation formats in past reporting periods. And it is required to submit information to the Pension Fund for previous reporting periods in the format that was in effect for that period. Narpimer, if you need to submit a clarifying report for an employee for 2001, then the report file must be created according to the requirements in force in 2001. You can read the rules and procedure for creating reports in Archa to the Pension Fund for different reporting periods

Personalized accounting since 2017

From January 1, 2021, the calculation and payment of insurance premiums, except for contributions for injuries, are controlled by tax inspectorates (Chapter 34 of the Tax Code of the Russian Federation). But information about the insurance period is still controlled by the Pension Fund of the Russian Federation and its territorial bodies. In this regard, two reports must be submitted to the Pension Fund:

• monthly report SZV-M;
• annual report on insurance experience.

Until 2021, policyholders showed information about their length of service in section 6 of the quarterly calculation of RSV-1. However, from 2021, the RSV-1 calculation is no longer applied. His form has lost its power. Instead, information about your experience will need to be submitted as part of your annual reporting.

Let's sum it up

• EDV-1 is not an independent document and is always submitted together with SZV reports (STAGE, ISH, KORR). Without them, it is submitted only if it corrects or cancels information in a previously submitted EFA-1 form with the “Original” type.
• The inventory is submitted within the same time frame as the main report that it accompanies. So EDV-1 for the SZV-STAZh report for 2021 must be submitted to the Pension Fund by 03/02/2020.
• EDV-1, like the SZV-STAZH report, is submitted on paper only if the number of persons for whom these reports are submitted does not exceed 24 people.

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What new reporting forms have been approved?

Organizations and individual entrepreneurs became familiar with the SVZ-M form back in 2021. This form was approved by Resolution of the Pension Fund Board of February 1, 2016 No. 83p. Using the SZV-M form, organizations and individual entrepreneurs are required to submit monthly information about their employees to the territorial offices of the Pension Fund:

• last name, first name and patronymic;
• SNILS;
• TIN.

Monthly SZV-M reports in 2021 must be submitted to the Pension Fund no later than the 15th day of the month following the reporting month. See “SZV-M in 2017: new deadlines for submitting initial, corrective and updated reports.”

At the same time, Resolution of the Board of the Pension Fund of the Russian Federation dated January 11, 2017 No. 3p approved completely new personalized accounting documents, which policyholders have not previously encountered. These regulatory documents are approved:

• form “Information on the insurance experience of insured persons (SZV-STAZH)”;
• form “Information on the policyholder transferred to the Pension Fund of the Russian Federation for maintaining individual (personalized) records (EDV-1)”;
• form “Data on the adjustment of information recorded on the individual personal account of the insured person (SZV-KORR)”;
• form “Information on earnings (remuneration), income, amount of payments and other remunerations, accrued and paid insurance premiums, periods of labor and other activities counted in the insurance period of the insured person (SZV-ISH).”

Also, Resolution of the Board of the Pension Fund of January 11, 2017 No. 3p approved the Procedure for filling out the above document forms and the format of information necessary for transmitting the forms to the divisions of the Pension Fund in electronic form.

Next, we will explain why these forms are required, to whom and when they will need to be submitted to the Pension Fund units. These forms are not submitted to the Federal Tax Service. You can also download the new forms and familiarize yourself with their samples. However, this article does not contain detailed instructions. Later we will publish a special article in which we will consider all the main aspects related to the formation of new personalized reporting.

From what date do they apply?

By Resolution of the Board of the Pension Fund of January 11, 2017 No. 3p, it was registered by the Ministry of Justice of Russia on February 21, 2017 No. 45735. This document was officially published on February 22, 2017 on the official Internet platform. The document comes into force 10 calendar days after the date of publication. Therefore, it is necessary to apply new forms of individual (personalized) accounting documents from March 4, 2017.

Results

Form SZV-1 is important in the procedure for generating the information necessary for calculating a future pension.
Particular attention is paid to the reliability of its data, and therefore their adjustment is possible. Filling out SZV-1 is subject to certain rules and is carried out on a form approved by the Pension Fund of Russia. You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

Form SZV-STAZH

The SZV-STAZH form was approved as Appendix No. 1 to Resolution of the Pension Fund Board of January 11, 2017 No. 3p. This form is a report on work experience, which must be submitted annually - no later than March 1 after the reporting year. For the first time, such a report will have to be submitted for 2021 (subclause 10, clause 2, article 11 of the Federal Law of 04/01/1996 No. 27-FZ).

The SZV-M length of service form must be generated by insurers for all insured persons who are in an employment relationship with the policyholder (including those with whom employment contracts have been concluded) or who have entered into civil law contracts with him (clause 1.5 of the Procedure for filling out the form “Information on insurance experience insured persons (SZV-STAZH)", approved by Resolution of the Board of the Pension Fund of January 11, 2017 No. 3p). This form looks like this:

As you can see, section 3 of the new SZV-STAZH form is similar to section 6 of the RSV-1 calculation, which previously included information about the length of service of individuals. In section 3 of the SZV-STAZH report you will also need to show:

• Last name, first name and patronymic of each insured person (columns 2,3 and 4);
• work periods (columns 6 and 7);
• SNILS (column 5);
• codes for territorial and special working conditions (columns 8 and 9);
• calculation of insurance experience (columns 10 and 11);
• conditions for early assignment of an insurance pension (columns 12 and 13);
• information about the dismissal of the insured person (column 14).

Codes for experience

As before, when filling out section 6 of the RSV-1 calculation, the periods of work of insured persons in the SZV-STAZH form will need to be accompanied by various explanatory codes. Here are a few examples of acceptable “experience” encoding of section 11 of the new personalized report:

Codes of territorial and special working conditions in columns 8 and 9 of section 3 of the SZV-V experience form will need to be filled out based on the Parameter Classifier used when filling out information for maintaining individual (personalized) records. Such a Classifier is drawn up as an appendix to the Procedure for filling out the form “Information on the insurance experience of insured persons (SZV-STAZH)”, approved. By Resolution of the Board of the Pension Fund of January 11, 2017 No. 3p. Next you can:

• SZV-STAZH form in Excel format;
• Classifier of parameters used when filling out information for maintaining individual (personalized) accounting.

Deadline for submitting SZV-STAZH

For the first time, the SZV-STAZH report must be submitted for 2021: no later than March 1, 2021. Before this date, you must submit a report with the “Initial” information type to the Pension Fund. This type of information means that the report for 2017 is being submitted for the first time.

You can also submit the SZV-STAZH report with the “Corrective” information type. Such a report will need to be submitted in a situation where there were errors in the report with the “Initial” type that did not allow the data to be posted to individual personal accounts of insured persons (for example, if there were errors in SNILS).

We believe it is advisable to pay special attention to the type of information “Pension assignment”. The SZV-STAZH report with this type of information will need to be submitted to the Pension Fund of the Russian Federation for a person entering an insurance pension - within three calendar days from the date the insured person contacts the policyholder. This is provided for in paragraph 2 of Article 11 of the Federal Law of 04/01/1996 No. 27-FZ.

The SPV-2 form is no longer needed

Personalized accounting documents previously included form SPV-2 “Information on the insurance experience of the insured person for establishing a labor pension.” It had to be submitted to the territorial offices of the Pension Fund for those employees who are retiring. See Form SPV-2: sample filling."

The SPV-2 form has been canceled since 2021. In fact, the SPV-2 form was replaced with the SZV-STAZH form, which contains the type of information “Pension assignment”.

How to fill out EDV-1 with the “Correcting” or “Cancelling” type

As we have already found out, the EFA-1 form is submitted separately only if it corrects or cancels information in a previously submitted report with the “Original” type.

When submitting an inventory with the “Correcting” or “Cancelling” type, fill out:

• Sections 1 and 2 - the same as they were filled out when submitting the inventory for the first time. Just instead of the “Initial” type, select the “Correcting” or “Cancelling” type.
• Section 5 - Make changes to suit the type of document you are submitting.

Sections 3 and 4 do not need to be filled out when passing EFA-1 with the “Corrective or Initial” type.

Form SZV-KORR

The SZV-KORR form will need to be filled out and submitted to the Pension Fund of Russia divisions to adjust the data recorded on the individual personal accounts of insured persons based on previously submitted reports. This is stated in paragraph 4.1 of the Procedure for filling out the SZV-KORR form, approved by Resolution of the Pension Fund Board of January 11, 2017 No. 3p. This form has a “telling” name – “Data on the adjustment of information recorded on the individual personal account of the insured person.” This form looks like this:

The SZV-KORR form is submitted by the policyholder to make changes to previously submitted data. This form may be submitted at the initiative of the policyholder at any time. There are no deadlines for submitting this form. The SZV-KORR form can be generated with different types of information:

• CORR - if you need to adjust the information on the individual personal account of the insured person as follows (for example, replace data on earnings (remuneration), income, amount of payments and other remunerations of the insured person or supplement data on accrued and paid insurance premiums).
• OTMN - based on the cancellation form, the data recorded on the ILS (individual personal account of the insured person) on the basis of reporting, the data of which is being adjusted, will be canceled;
• SPECIAL - a special type of information with which it will be possible to submit data on the insured person, whose information was completely absent in the previously submitted reports.

The SZV-KORR form can be submitted to the territorial division of the Pension Fund for adjustment of any period until 2021.

Next, you can create a new SZV-KORR form in Excel format.

The procedure for filling out EDV-1 when passing the SZV-ISH in 2020

When submitting EFA-1, along with the SZV-ISH report, fill out:

• Sections 1-4 are required (regardless of the type of information provided).
• Section 5 - if there is information about workers engaged in work with harmful and dangerous working conditions.

Sections 1 and 2

Fill them out in the general order as when submitting the SZV-STAZH form.

Section 3

• Number of insured persons for whom information is provided.

Form SZV-ISH

The form “Information on earnings (remuneration), income, amount of payments and other remuneration, accrued and paid insurance premiums, periods of labor and other activities counted in the insurance period of the insured person (SZV-ISH)” is filled out by the policyholder only for reporting periods until 2021 year (inclusive). And only in a situation where reporting deadlines were violated during these periods. This is stated in paragraph 5.1 of the Procedure for filling out the SZV-ISH form, approved by Resolution of the Board of the Pension Fund of the Russian Federation dated January 11, 2017 No. 3p. We are talking about situations where an individual did not submit reports at all, and now the policyholder has decided to report for past periods. This form looks like this:

In the SZV-ISH form for past periods you will need to indicate:

• information about the policyholder;
• information about the insured person;
• reporting period;
• information on the amount of payments and other remuneration accrued in favor of an individual;
• information on accrued insurance premiums for the reporting period.

There are no deadlines for submitting the temporary storage warehouse-iskh form. The policyholder may submit this form at any time he deems necessary.

Regulations

Regulatory acts governing personalized reporting to the Pension Fund:

• Federal Law No. 27-FZ “On individual (personalized) accounting in the compulsory pension insurance system” (as amended by Federal Law No. 250-FZ of July 3, 2016), hereinafter referred to as Federal Law No. 27-FZ
• Order of the Ministry of Labor of Russia dated December 21, 2016 No. 766n “On approval of the Instructions on the procedure for maintaining individual (personalized) records of information about insured persons”
• Resolution of the Board of the Pension Fund of the Russian Federation dated December 6, 2021 No. 507P “On approval of the form SZV-STAZH, ODV-1, SZV-KORR, SZV-ISH, the procedure for filling them out and the format of information and on the recognition as invalid Resolution of the Board of the Pension Fund of the Russian Federation dated 11.01.2017 No. 3P »

Form EDV-1

Form EDV-1 “Information on the policyholder transferred to the Pension Fund for maintaining individual (personalized) records” is an accompanying form. In paragraph 1.7 of the filling procedure approved by the Resolution of the Board of the Pension Fund of the Russian Federation from Resolution of the Board of the Pension Fund of January 11, 2017 No. 3p it is said “Information in the form SZV-STAZH, SZV-ISKH, SZV-KORR is formed into packages of documents. One package contains one file and is submitted simultaneously with the EDV-1 form.” At the same time, it is clarified that document packages can include documents of only one name and one type.

In this case, EDV-1 is a document containing information on the policyholder as a whole. So, for example, in this form you need to summarize information about the total amount of accrued and paid insurance premiums for the reporting period. EFA-1 includes the following sections:

• Details of the policyholder submitting the documents;
• Reporting period;
• List of incoming documents;
• Data in general for the policyholder;
• The basis for reflecting data on periods of work of the insured person in conditions that give the right to early assignment of a pension in accordance with Article 30 of the Federal Law of December 28, 2013 No. 400-FZ “On Insurance Pensions”.

This form looks like this:

This form may contain the following types of information:

• original;
• corrective – submitted if you need to correct the data in section 5 of the EFA-1 form;
• canceling – submitted if it was necessary to cancel the data in section 5 of the EFA-1 form. You can find EFA-1 forms in Excel format in the “Documents” section on our website.

There is no need to talk about the deadlines for submitting the EFA-1 form, since it accompanies incoming documents. In other words, if, for example, the SZV-STAZH report is submitted, then it must be sent to the fund along with the EDV-1 form.

Password for registering the program.

All Arch programs require a registration password. Even over the past years. To receive them, you can contact the Archa program Technical Support service by calling 329-51-22 or 333-20-33. Service specialists can issue passwords within the framework of existing guarantees for 2007. That is, if you have Archie registered for 2007, then Technical Support specialists can provide the password for 2000 or 2001.

The procedure for creating information in the Pension Fund for 1997-2000 using the Archa program.

1. The Pension Fund accepts reports for previous years on old forms (format 2.50), but the file must be in the new format 4.00.
2. You need to install Archa version 1.28 in a separate directory.
3. Data can be entered again or transferred via backup.
4. Reports can be generated and printed completely from version 1.28.
5. When recording a file, you need to select the 2.50 format under the conditions for preparing the file in the program.
6. Check files with CheckPSN version for 2000.
7. Make sure that the file verification was successful.
8. To convert the file to the new 4.00 format, use the Darlen program.
9. The Darlen program must be installed in the folder with the Archa program. It is advisable to install the current year's version of the Archa program in the folder so that it is possible to use the new verification program to check the modified file (from format 2.50 to format 4.00).
10. Convert files in 2.50 format using the Darlen program. Print a new inventory and check the file in the new 4.00 format using the CheckPSN program of the current year.
11. Verify that the verification was successful.
12. Submit the report to the Pension Fund of Russia - old forms (format 2.50) and a modified file (format 4.00).

The procedure for creating information in the Pension Fund for 2001 using the Archa program.

1. The Pension Fund accepts reports for previous years on old forms (3.00 format), but the file must be in the new 4.00 format.
2. You need to install Archa version 1.44 in a separate directory.
3. Data can be entered again or transferred via backup.
4. Reports can be completely generated and printed from version 1.44.
5. Check files with CheckPSN version for 2001.
6. Make sure that the file verification was successful.
7. To convert the file to the new 4.00 format, use the Darlen program.
8. The Darlen program must be installed in the folder with the Archa program. It is advisable to install the current year's version of the Archa program in the folder so that it is possible to use the new verification program to check the modified file (from format 3.00 to format 4.00).
9. Convert files in 3.00 format using the Darlen program. Print a new inventory and check the file in the new 4.00 format using the CheckPSN program of the current year.
10. Verify that the verification was successful.
11. Submit the report to the Pension Fund - old forms (format 3.00) and a modified file (format 4.00).

What other forms exist for accounting?

Let us recall that quite recently officials from the Pension Fund of the Russian Federation approved another set of personalized accounting forms, which are necessary, first of all, for registration as insured persons. See “New forms of personalized accounting documents have been approved.” These forms, in fact, are not reporting. These forms are simply necessary for the policyholder to fulfill his obligation to issue insurance certificates to employees, clarify information in the personalized accounting system, etc.

Among the approved forms:

• “Questionnaire of the insured person (ADV-1)”;
• “Insurance certificate of state pension insurance (ADI-1)”;
• “Insurance certificate of compulsory pension insurance (ADI-7)”;
• “Application for exchange of insurance certificate (ADV-2)”;
• “Application for issuance of a duplicate insurance certificate (ADV-3)”;
• “Request for clarification of information (ADI-2)”;
• “Inventory of documents submitted by the policyholder to the Pension Fund of the Russian Federation (ADV-6-1)”;
• “Accompanying statement (ADI-5)”;
• “Information on the work experience of the insured person for the period before registration in the compulsory pension insurance system (SZV-K).”

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03.02.2017