Instructions: we provide introductory training on labor protection

Dear Colleagues! We are starting a series of publications on a topic that is important for every organization—labor safety briefings. The materials are primarily intended for university graduates and young occupational safety specialists, as well as those who want to refresh their knowledge.

This will be especially relevant, since already in 2021 the Russian Ministry of Labor plans to modernize the occupational safety management model. One of the changes that officials propose to introduce is to ensure personal participation of workers in ensuring safe working conditions in their workplaces. This will be spelled out in the new edition of Chapter 10 of the Labor Code. That is why the employer, during the required occupational safety briefings, is obliged to provide the staff with the maximum amount of necessary and useful information.

Who conducts introductory training on labor protection?

The introductory briefing is carried out by a labor protection specialist or an employee who has been assigned these responsibilities by order of the employer.
In this article we will look at:

• who conducts the introductory briefing on labor protection, and who is required to undergo it;

• we will decide how to organize introductory training on labor protection;

• get acquainted with the program of introductory briefing on labor protection;

• planning introductory training on labor protection (sample 2020 - video at the end of the article).

Introductory training in occupational safety is one of the most important events that await workers in the process of entering work.
During the briefing process, they are given general information about the enterprise, labor regulations and standards, labor laws that affect them, as well as other important “working” issues.

Who should be trained

According to clause 2.1.1 of the Procedure, all persons hired for work must undergo training. It is also mandatory for employees who are transferred to another job.

REFERENCE

Is safety training necessary for a person who is not on the company’s staff, but performs work or provides services under a civil contract? The answer depends on the terms of the contract. If it states that the customer pays insurance premiums “for injuries” for the contractor (performer), then training should be carried out. This opinion was expressed by the Ministry of Labor in letter No. PG/02487-6-1 dated February 21, 2020 (see “Labor safety: is it necessary to instruct workers with whom GPC agreements have been concluded?”).

When is induction training on occupational safety mandatory?

This type of instruction is mandatory for all persons who enter the company’s premises for at least a couple of hours to take part in the technological process or perform auxiliary work. This:

1. Workers at the employment stage;

2. Employees of other organizations who arrived on the company’s territory to perform any kind of work (under a contract/subcontract, maintenance of office equipment, repairs, adjustment of industrial equipment, etc.);

3. Excursionists, trainees, their supervisors and managers;

4. Employees of first aid stations, canteens, cleaning companies;

5. Pupils, students before starting their studies;

6. Journalists, media workers, public figures, artists, etc.

If an outsider enters the organization’s territory regularly (for example, he comes once a month to refill printers), he does not need to undergo induction training each time - once is enough. To eliminate inconsistencies, you can make an appropriate mark on the pass, remember the entry number in the journal, etc. It is best to write down the sequence “completing the introductory briefing - issuing a pass” in the governing documents.

Exception: emergency services workers, firefighters, ambulance crews, persons who are involved in eliminating the consequences of accidents, natural disasters and other emergency situations.

Who can conduct introductory training on labor protection?

The employer decides at his own discretion who conducts the introductory briefing on labor protection. He can conduct it himself or entrust:

• employees of the occupational safety service or persons performing their duties; • personnel officers; • teachers, industrial training masters; • other employees who have appropriate training.

Depending on the specifics of the program, several persons can be assigned to conduct introductory training on labor protection. For example, the specifics of labor law can be explained by lawyers, fire safety by firefighters, first aid by paramedics or emergency services workers, and the history of an enterprise by archivists.

Who conducts

Training procedure 1/29 dated January 13, 2003 determines that the following are authorized to instruct in occupational safety:

• OT specialist in the organization;
• an employee (or authorized person) who performs such duties on the orders of the employer;
• directly the head of the enterprise.

The Ministry of Labor of the Russian Federation, in its Letter No. 15-2/OOG-2884 dated 08/09/2016, explained that, regardless of the presence or absence of an occupational safety specialist in an institution, the employer has the right to authorize any other person - an employee - to perform such functionality, but under one condition: the latter must be trained and successfully pass a knowledge test regarding occupational safety requirements in a training organization accredited in accordance with Order of the Ministry of Health of the Russian Federation dated April 1, 2010 No. 205n.

If a situation arises in which the head of the institution is the only participant, and an employment agreement has been concluded with him, he has the right to instruct himself (in the absence of another authorized person). This explanation is given in the Letter of Rostrud dated April 27, 2017 No. PG/08346-03-3.

Instructions for conducting introductory training on labor protection

In advance, you need to develop instructions for conducting introductory training on labor protection. It is compiled by the organization’s OT service, which can, if necessary, involve other services (firefighters, archives, medical workers) in this process. The finished instructions are approved by public control bodies (usually a trade union) and approved by the head of the organization. After that, it is allowed to instruct people on it.

The instructions for introductory training on labor protection must contain:

• table of contents – a list of topics that will be covered during the briefing; • full text of each topic, i.e. everything that the speaker will say, indicating the time spent on the section; • list of regulatory documentation.

With changes in legislation, this instruction must be adjusted so that the introductory briefing on labor protection of the 2020 model, for example, is not carried out on the basis of the 2014 regulatory framework. The instructions for introductory training on labor protection are being revised in the same time frame as other instructions on occupational safety.

Timing of H&S briefings

For clarity, we have summarized them in a table:

Sample program of induction training on labor protection

The program for conducting introductory training on labor protection must contain the following information:

— general information about the enterprise: history, structure, number, production features, interesting facts, significant events, outstanding personalities;

— geography of the enterprise: location of services, departments, divisions, evacuation schemes;

— legislation on occupational safety: occupational safety for special categories of workers, preferential provision, types of occupational safety supervision, general dangers and hazards that exist at the enterprise, NS, labor protection, their prevention and accounting;

— legal aspects of labor activity: employment contract,

— rules governing the internal activities of the company, liability for their failure to comply;

— industrial sanitation, hygiene, order of sanitary provision;

— basic provisions of fire safety;

- first aid.

Questions that are recommended to be included in the introductory training program on labor protection are contained in Appendix 3 to GOST 12.0.004-90. This appendix is ​​an example, so depending on the specifics of the organization, some questions may be omitted and some may be added. However, Order No. 2N of the Ministry of Labor of the Russian Federation dated January 12, 2015 obliges employers to familiarize future employees during induction training with:

• “Intersectoral rules for providing workers with special clothing, footwear and other personal protective equipment”; • standard standards for the issuance of PPE that are used in relation to their professions.

Therefore, during the briefing, it is imperative to talk about the provision of special clothing and personal protective equipment.

Timing and duration of instructing new employees

The employer is required to conduct induction training for a new employee on the day of his actual hiring. This follows from the explanations given by the Ministry of Labor in letter dated 05.05.2017 No. 15-2/OOG-1277. A candidate for a vacant position is not an employee, so there is no need to instruct him on occupational safety. Employers should also remember that, in addition to induction, the law provides for initial training in the workplace. It is carried out directly at the employee’s workplace after introductory instructions, but before admission to independent work.

The duration of the event must correspond to the program approved by the organization, which is developed on the basis of legislative and other regulatory legal acts of the Russian Federation, taking into account the specifics of the activity. Typically, the time it takes is from 4 hours to two working days (depending on production volumes).

How to organize introductory training on labor protection?

Depending on the size of the organization and, accordingly, the number of groups, induction training is carried out in:

• office or OT corner; • a room equipped with dummies, posters, video equipment, mannequins, etc.

Work with “distance workers” is carried out in the form specified in the instructions for introductory training on labor protection. Alternatively, you can send the text of the instructions in .doc, .txt, .pdf format, or organize conferences on Skype. The main thing is to get a mark from the person being instructed about the briefing. It is received in the same order as the rest of the documentation from the employee.

The duration of the event depends on its saturation with information. It is recorded in the instructions for conducting introductory training on labor protection.

A record of workers undergoing induction training is made in:

• log of induction training; • form T-1 card (to be filled out during employment); • personal training card.

The organization decides independently whether a note about induction training is needed on the personal training card. But its presence is mandatory in the briefing log and in the T-1 card.

″ The employer decides at his own discretion who conducts the introductory briefing on labor protection. He can conduct it himself or entrust it to employees of the safety service, personnel officers, teachers, industrial training masters or other employees who have the appropriate training.

In parallel with the introductory training on labor protection (sample 2020), workers undergo similar training on industrial safety. The introductory training program on labor protection includes a point on fire safety. Therefore, if the labor inspectorate and fire service supervising the company do not object, these briefings can be combined to save time. In this case, specialists from each service read “their” part. Records of both briefings are made in different journals - each in its own way. The employee responsible for conducting the briefing signs for each person instructed separately. The signature of the person who has undergone the training is required in the journal.

Introductory briefing: answering questions

The enterprise is restructured, changing its name or form of ownership. At the same time, the production situation at existing workplaces does not change. Do I need to re-organize the induction training?

Yes, in this case, all employees of the organization will have to go through this training again. Before this, it is necessary to develop and approve in the prescribed manner a new induction program on labor protection. In fact, those responsible for its development only have to supplement the old program with information about the newly formed enterprise.

What is the responsibility for failure to comply with the instructions of the introductory briefing on labor protection?

If induction training in an organization is not carried out at all, a fine is imposed on the employer: about 15–25 thousand rubles. for non-legal entities and 100–130 thousand rubles. - for legal entities. If briefings are carried out, but of poor quality, fines are imposed on the officials responsible for this work.

In which organization do subcontractors undergo induction training - at the general contractor or at the customer?

If employees of subcontracting organizations perform work at the customer’s sites and do not visit the general contractor’s territory, then they undergo introductory training organized by the OT service of the customer organization. If the general contractor has organized ongoing cooperation with the subcontractor at different sites, then an introductory briefing should be carried out to avoid possible misunderstandings or inconsistencies.

How to organize a knowledge test based on the results of the introductory briefing if about 50 people take it at the same time?

Labor protection legislation stipulates that any type of labor protection training, including briefings, ends with a knowledge test. In terms of briefings, there are no requirements for the organization’s format for testing knowledge; it can be carried out in a way that is convenient for the organization’s employees. For example, you can ask questions orally before the person being instructed signs, or organize a computer test. It is advisable to prescribe the format for testing knowledge based on the results of the briefing in the instructions for its conduct.

How to arrange introductory briefings for students who come to a lesson or activity in the sports section?

You can register introductory instruction, which is carried out for students at the beginning of their studies, in educational logbooks and workbooks of circle leaders. There is no need to create separate journals for these purposes.

Responsibility for permission to work

According to the provisions of Article 5.27.1 of the Code of Administrative Offenses of the Russian Federation, if the management of a company allows a person to perform labor duties without undergoing training in the established order and testing knowledge of labor protection requirements, a fine in the amount of 15,000 to 25,000 rubles will be applied to him. If such a violation is committed by an individual entrepreneur, he will be fined in the same amount. The organization will pay a fine in the amount of 110,000 to 130,000 rubles. To prevent this from happening, all OT documentation should be kept in perfect order.

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Shell Induction Video

From this article we learned who conducts induction training on labor protection and when it is necessary; how to optimally prepare for introductory training on labor protection; who draws up the instructions for conducting introductory training on labor protection and what is contained in it; what is included in the approximate program of introductory briefing on labor protection; answers to specific questions regarding the organization of induction training on labor protection (sample 2020).

We also recommend reading:

• Employer's labor protection policy
• “Responsibilities of an employee in the field of labor protection” - what is it?
• Training of employees on labor protection within the organization
• ETKS "Occupational Safety and Health Specialist"

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