Online cash registers 2021

Amendments to Law 54-FZ “On the Use of Cash Register Equipment” have come into force: from 2021 introduction of cash registers even affected entrepreneurs in special regimes. In 2021, almost everything has already been installed.

The transition to a new cash register is a step-by-step process. Buying new equipment is not enough. To print product names on receipts, you need a cash register program. Try the free application Cash Desk MySklad - it supports this and all other requirements of 54-FZ.

Online cash registers in 2021. Detailed information and legislative news.

According to Federal Law No. 54-FZ, entrepreneurs will gradually switch to online cash registers in 2021. This gave entrepreneurs time to adapt their business activities to meet new requirements. In 2021, online cash registers have already been installed by organizations and individual entrepreneurs who previously used old-type cash registers. They had to purchase or modify their old cash registers and register them with the Federal Tax Service according to the new procedure. In 2021, organizations and individual entrepreneurs will switch to online cash registers using UTII or PSN.

The Russian government regularly sends out explanatory messages to make it easier for entrepreneurs to adapt to the new law. However, this is not enough. In this article we will try to explain the main requirements of the new law.

How to issue checks and BSO

Until you buy a cash register, issue documents according to the old rules. Services are required to be issued to all clients. UTII and patent issue, at the buyer's request, a payment document - a sales receipt, a receipt.

Documents can be printed in a printing house, on an old cash register or at a cash register without a fiscal drive.

After purchasing an online cash register, you must issue receipts and BSO of a new type. Now there is no difference between these documents, they look the same and contain new details.

What does an online cash register receipt sent by email look like?
Small business online cash register receipt

If an individual entrepreneur on PSN, UTII or simplified tax does not sell excisable goods, then until January 1, 2021 he does not indicate the name and quantity of the goods in the documents.

What do you need to know to work with online cash registers in 2018?

The concept of “Online - CCP” is used in the new version of 54-FZ in 2017-2018 . In colloquial speech, cash registers began to be called “online cash registers.” The cash desk received this name due to the fact that the transmission of information about all financial transactions is carried out via the Internet, through a fiscal data operator (FDO).

OFD (Fiscal Data Operator) is an organization that is accredited in accordance with the legislation of the Russian Federation, located on the territory of the Russian Federation, and has received permission to store and process fiscal data. The OFD register is maintained by the Federal Tax Service of Russia.

Currently there are 11 operators. Each online cash register that will be registered in 2021 according to the new procedure for using cash registers in accordance with 54-FZ must be connected to the OFD operator. The average cost of connecting one online cash register to the OFD is 3,000 rubles. If one organization has a large number of cash registers, discounts are provided.

Thanks to the new system, all trade transactions recorded at the cash register will be transferred to the OFD. The OFD operator stores, processes and transmits them further to the Federal Tax Service. The OFD is also responsible for storing and sending checks in the form of SMS or e-mail messages.

Now online cash registers print new types of receipts. An electronic copy of the check is sent to the client at his request via email or smartphone. The receipt must indicate the product, amount, place of purchase, seller details, as well as a link to the tax service website. By following this link, the client can make sure that his purchase was recorded in the system. If this does not happen, he has the right to leave the complaint. This control method will allow you to identify entrepreneurs who do not comply with legal requirements.

Is it possible to use CCP without transferring data to the Federal Tax Service?

- Yes. But only in areas remote from communication networks, approved by the state authority of the constituent entity of the Russian Federation.

The list of settlements and territories (for the Novosibirsk region), where it is allowed to use cash register equipment without transferring data to the Federal Tax Service, was approved by the NSO Government Resolution No. 130-p dated 04.04.2017 “On approval of the list of areas remote from communication networks of the Novosibirsk region, in the territory where users can use cash register equipment in a mode that does not provide for the mandatory transmission of fiscal documents to the tax authorities in electronic form through a fiscal data operator.”

Advantages and disadvantages of online cash registers?

The state receives the greatest benefit from the introduction of online cash registers. Since this will almost completely eliminate the possibility of shadow trading schemes and increase tax collection. Now, in order to check the activities of an enterprise, you do not need to visit it in person - all data is received and available in a single database.

For the users of the new cash registers themselves, this innovation will reduce the number of alarming visits and audits from the tax office. By reducing the number of shadow schemes and increasing the level of business transparency, better conditions for competition are created. The online cash register provides maximum information for the manager by generating reports such as:

Calculation of inventory balances;
Calculation of daily revenue;
Calculating the average bill.

Most models of new online cash registers independently analyze sales, the level of fluctuations in demand for goods presented at the point of sale, and also allow you to monitor store activities remotely via the Internet. These functions significantly optimize accounting and help reduce entrepreneurial costs.

Of course, the purchase of a cash register and fiscal drive falls on the shoulders of entrepreneurs. As well as registering a cash register with the tax office, obtaining an electronic signature key and connecting to the OFD. This will require spending not only time, but also money. However, the use of new cash registers is not just another innovation from the State, it is a significant contribution to automation and business development. After all, operational possession of management and financial information will enable proper planning.

Who is switching to online cash registers before July 2021?

According to the current version of 54-FZ, before July 1, 2021, organizations and individual entrepreneurs who:

Pay a single tax on temporary income UTII;
Use the patent taxation system (PTS);
Carry out trading activities;
Sell excisable goods;
They have staff.

On November 15, 2021, a bill was adopted that implies a phased transition to online cash registers for Entrepreneurs using UTII or Patent as a taxation system. The following deadlines for the transition to online cash registers are now proposed:

Organizations on UTII and PSN (trading activities, excisable goods and public catering) - from 07/01/2018 ;
Individual entrepreneur on UTII and PSN (with the involvement of hired employees) - from 07/01/2018 ;
Organizations on UTII (providing services to the public) - from 07/01/2019 ;
Individual entrepreneur on UTII (trading activities without excisable goods and services, without hired employees) - from 07/01/2019.

On November 27, 2021 , signed by the President of the Russian Federation V.V. Putin Federal Law No. 337-FZ, which amends 54-FZ “On the application of cash register systems”, now the above deadlines come into force.

In 2021, most organizations chose to postpone the purchase of new cash registers until the very last moment. This played a bad joke on them, since the one-time high demand led to a queue in the supply of fiscal drives and a shortage of cash register equipment itself. Paid cash registers were shipped late by a month or more. Even greater demand is predicted for 2021, especially for May and June.

According to expert estimates, about 2.5 million online cash registers will be registered next year. This is several times more than in 2021, when only 1.2 million online cash registers were registered.

Manufacturers of new types of cash registers are preparing for an influx of orders. However, there is one point - fiscal drives need to be changed every 13 months. This means that in the coming year there is expected to be an acute shortage of them, since in addition to purchases for new cash registers, new FNs will be ordered for previously purchased cash registers.

Therefore, it is better not to postpone the purchase of a new online cash register until May or June 2021; this will allow you to purchase equipment at an adequate price.

Now the prices for new cash registers have been significantly reduced. You can buy an online cash register now to save later!

BUY ONLINE CASHOUT

Promotions and discounts of our company

Rent

Question : The legal entity receives rent from the “physicists” by bank transfer, does the KKM apply in any case from 07/01/18? Answer : Yes, CCT is needed. If payment is by electronic means of payment from 2021, if by payment order - 2019.

Question : Individual tenants pay rent for the premises through a bank online from a personal account to the LLC’s current account. The LLC has no other services. Do you need a CCT? Answer : If payments are made from the personal accounts of individual entrepreneurs (that is, essentially, individuals), then cash register must be used, if from the accounts of individual entrepreneurs, then no.

Who can refuse the mandatory transition to online cash registers from July 2021?

A number of small entrepreneurs have the opportunity not to switch to an online cash register system if:

The company is a small shoe repair shop;
The outlet is the sale of soft drinks from tanks or ice cream on the street;
The sale of goods is carried out on an undeveloped market;
You are a landlord of your own home;
The enterprise is a credit institution, securities company, or religious organization;
Trade is carried out in public catering at educational institutions;
You are a public transport conductor;
An organization or individual entrepreneur carrying out trade is located in hard-to-reach areas. A list of such organizations is included in the relevant register.

Trade at exhibitions

Question : A retail space: a table, a chair and two or three display cases. The safety of the goods is ensured by the legal entity providing the exhibition space. Need a cash register? Answer : Yes, when trading at fairs, markets, exhibitions, if the trading place ensures the display and safety of the goods, CCT must be used.

Question : If an individual entrepreneur plans to participate in an exhibition in the fall, where will there be cash trading, when do you need to purchase a cash register? Individual entrepreneur on the simplified tax system, without employees, works through a current account with LLC and individual entrepreneur. Answer : The cash register can be purchased in advance and registered closer to the fall.

A law on tax deductions for the purchase of an online cash register has been adopted in 2021.

November 15, 2021, in the third reading, the State Duma adopted a bill providing for tax deductions for entrepreneurs who manage to register online cash registers in 2021 and 2021. Individual entrepreneurs can apply for a tax deduction on UTII and PSN. The announced amount of the deduction will be 18,000 rubles for each cash register.

Obtaining a tax benefit is possible by submitting a special application for a tax reduction when submitting tax reports. The application form will be approved after the bill is passed. The deduction can only be provided in 2021, that is, in the next tax period.

At the moment, it is not known how long it will take to consider this bill and whether it will be adopted at all.

When is the best time to buy an online cash register in 2021?

The main requirement of the adopted tax deduction law is that the online cash register must be registered with the Federal Tax Service on time. Those. for those who transfer in 2021 until July 1, 2018 , and for those who transfer in 2021 until July 1, 2019.

Due to the expectation of a big rush, we recommend that you address the issue of purchasing a cash register before April 2021. Afterwards, there will be great risks of not being on time and not receiving compensation from the State; moreover, you may be fined.

Homeowners associations, management companies, collective gardens

Questions:

Is it necessary to use an online cash register if individuals transfer funds using bank details? Mobile online banking is not used. Activity of the HOA 68.32.1 Management of the operation of the housing stock for a fee or on a contractual basis.
Is it necessary to use KKM for HOAs? All payments from owners go to the HOA's current account from cards or bank terminals.
The HOA accepts payments for major repairs and current repairs through the cash desk. Do you need a cash register?
The HOA engages performers under GPC agreements. Payment for completed work for the HOA can go either through the HOA cash desk or from the HOA's current account to the cards of the contractors. Is it necessary to use the cash register in these cases and how to do it?

Answer:

There is Federal Tax Service Letter No. 22-3-14/ [email protected] dated 05/11/2005. About the activities of the HOA, it says: “... when contributions are made to the cash desk of the homeowners’ association from the residents of the house who are members of this association, which are accumulated from the association and transferred to the accounts of public utility organizations, for work performed under agreements for the association and services provided, the use of CCT is not required."

The 2005 letter may seem outdated, but there is also Letter of the Ministry of Finance No. 03-01-15/53110 dated 08/18/2017, dedicated to horticultural non-profit partnerships. In this letter the reasoning is structured in the same way. We conclude that the amendments to the law on cash register equipment did not affect the position of the Federal Tax Service. For greater peace of mind, you can contact the Federal Tax Service with an official request. While a selection of questions was being prepared, a letter from the Ministry of Finance dated May 25, 2018 No. 03-01-15/35605 was published, it once again confirmed that “the acceptance of contributions to the HOA cash desk from HOA members for the purposes of HOA activities does not apply to calculations for the purposes of Federal Law No. 54-FZ and does not require the use of CCP.”

As for payments under GPC agreements, the Ministry of Finance does not yet have an official position on this matter, but in oral responses and comments, representatives of the Federal Tax Service believe that CCP should be used.

Question : The management company provides housing and communal services to individuals and apartment owners. USN income minus expenses. There are workers. We do not accept cash.

From what period should CCP be used?
From 01/01/2018, received payments for utilities are not recognized as taxable income (transit payments), and fees for housing maintenance are income. How to split the received payment into taxable and non-taxable income? There are no agency agreements with residents.

Answer:

The draft amendments to Law 54-FZ allow, when accepting payments for residential premises and utilities, including contributions for major repairs, not to use cash registers and not to send BSO until July 1, 2019.
This question does not fall within the scope of application of cash registers; it is better to address it to the Federal Tax Service. Perhaps Letter of the Ministry of Finance No. 03-01-15/35605 dated May 25, 2018 will help you.

Question : Payments for housing and communal services are not membership fees. There are no HOAs created in the houses. Our management company is a commercial organization. It was announced that when providing services, cash register technology can be used from 07/01/2019. Does this apply to the Criminal Code? Answer : The draft amendments to Law 54-FZ allow, when accepting payments for residential premises and utilities, including contributions for major repairs, not to use cash registers and not to send BSO until July 1, 2019.

Question : The bank transfers to the current account of LLC "UK ZhEU-18" funds for utilities written off from bank accounts of the population or provided by service payers without opening a bank account through its structural divisions according to the generated registers. Payment by billing is both cash and non-cash payments. Which check should the cashier punch if the amount is credited to the current account with the total amount of the register? We work on the simplified tax system, income minus expenses. Answer : The check must indicate the service and its cost, and so on for each resident who paid for utilities. Please note that the Draft Amendments to Law 54-FZ allow, when accepting payments for residential premises and utilities, including contributions for major repairs, not to use cash registers and not to send BSO until July 1, 2019.

Question : Do gardening partnerships (SNTs) need to use CCP? Membership fees are collected by the chairman, and only cash orders are issued to gardening members. Answer : For such calculations, a cash register is not needed at SNT; when receiving funds in the form of entrance, membership, target fees, as well as membership fees in the form of compensation fees for consumed electricity, city water, these organizations are not required to use cash register systems. Reason - Letter of the Ministry of Finance No. 03-01-15/53110 dated 08/18/2017.

How can I register an online cash register?

There are several options available for registering a new type of online cash register.

The first option is no different from registering old-style cash registers. To register a new cash register with the tax office, you need to go to the tax office, with the equipment and related documentation. After preparing the application and its consideration by the inspector, the online cash register is assigned an individual registration number, after which registration on the cash register itself is completed.

The second option will save the entrepreneur’s time. This is a registration method through the nalog.ru portal. To register through the portal, an electronic signature is required. The cost of creating an electronic signature ranges from 2,000 to 3,000 rubles.

The third option is to contact a service organization for sales and maintenance of online cash registers. Engineers will independently carry out the entire procedure and help with the issuance of an electronic signature key (ESK) for registering the cash register with the Federal Tax Service. The cost of such a service in our center is 1,500 rubles.

GET ONLINE CASH REGISTRATION SERVICE

The last option is preferable for Entrepreneurs who do not have experience in registering cash register equipment; it will save both time and money. If you make a mistake in registering an online cash register, this will lead to the need to replace the fiscal drive and go through the registration procedure again.

Types of online cash registers. Models 2017-2018.

We have already prepared a detailed review of new online cash registers; information can be found in the article: New cash registers

Let's give a brief overview and operating principle:

Fiscal registrar – online cash register

Connects to a personal computer or POS system with a cash register program. In the cash program, the cashier's work is carried out and commands are transmitted to the registrar, and the registrar records cash transactions and transmits them to the OFD. Can be used by organizations and individual entrepreneurs from different fields of activity; the capabilities of the cash register are limited by the capabilities of the selected cash program. If you have a computer at the point of sale, all you have to do is connect the PDF and the selected cash register program and start working.

Touch cash register monoblocks.

They can be either with a built-in fiscal registrar or with an external one. As a rule, they are boxed cash solutions, where a cash register program with many capabilities and a personal account for managing goods and receiving financial reports is already installed. Such cash registers can be used by organizations and individual entrepreneurs in different fields of activity; almost all models implement the ability to work in Unified State Automated Information System (EGAIS) and the functions of inventory accounting. All that remains is to personalize it for your organization, register it with the Federal Tax Service and start working. Such solutions have become the most popular online cash register models in 2021.

Push-button cash registers.

Push-button, classic cash registers are not a thing of the past; manufacturers have made sure that they comply with the new requirements of 54-FZ. Such cash registers can be used by organizations and individual entrepreneurs that are not involved in the sale of alcohol and beer, because often push-button models of online cash registers are not compatible with EGAIS. They are also great for individual entrepreneurs on UTII or Patent, because they may not print the product range on receipts until 2021. Working with the item database on push-button cash registers is possible, but extremely inconvenient.

Programs for working at the cash register

What programs are needed to operate an online cash register?

Each CCP has software. It helps the cash register:

understand your commands;
print the names and prices of goods stored in the electronic catalog on the receipt;
send information about sales to the tax office;
send sales data to the inventory service (it stores product items) so that the service shows statistics, reports, and inventory balances.

Cash register software is installed on the device the cashier works with: a computer, tablet or POS terminal. There are also intermediary programs, each of which has a different purpose: a cash register driver, a fiscal utility, operating system services. In order not to delve into these subtleties, we recommend using a commodity accounting system that has its own cash register software (for example, our Kontur.Market system). In this case, all issues regarding compatibility of software, cash register and item source have already been resolved.

How to load items into the checkout and change prices?

You need an electronic catalog of the products you sell. It serves as a source of inventory for the cash register: data on goods is sent to the cash register program and printed on the receipt.

The simplest source of nomenclature is a list of products and prices in XML or Excel format. You need to fill out or edit such a product catalog manually. This format is supported by the cheapest cash register models with limited technical capabilities (for more details, see “Switching to online cash registers: how much does the equipment cost and how to choose it”).

A more advanced source is the commodity accounting system. It makes it easier to maintain a catalog, change prices, and you can carry out inventory, acceptance, write-off and other operations.

There are local systems for accounting for goods; they need to be installed on a computer. There are cloud systems such as Kontur.Market. They do not require installation; you can work in them remotely from the point of sale via the Internet.

The source of the item sends data to the checkout also via the Internet. For example, in “Kontur.Market”, to do this you need to click the “Transfer goods to cash registers” button. If the sales price has changed, edit it in the inventory service and click the button to update the item at the checkout.

A complete set for online cash register: for the price of a cash register you will receive a cash register, OFD and the Kontur.Market product accounting system Send a request

Where to buy an online cash register and how much does it cost?

The cost of budget models of online cash registers starts at 18,000 rubles.

There are a lot of offers on where to buy an online cash register, but not everyone will be able to organize the launch of a turnkey cash register for you. Due to the fact that they can sell it, but they can’t set it up correctly, register it and train you to work on it, because... have no experience.

Our company provides a comprehensive approach to the client. We can help you set up an online cash register, register with the Federal Tax Service, and organize the issuance of an email key. signatures, train your staff and connect to EGAIS.

By contacting our company, you can receive a full range of necessary services:

Electronic signature for registering an online cash register.
Connection to OFD
Registration of an online cash register with the Federal Tax Service
Connection and support of EGAIS
Subscriber support for Online cash registers
Submission of declarations on alcohol and beer to FSRAR.